Video & Photos
We do not currently offer videography or photography services through student communications but please see tips and options for professionals below.
Planning on using Artificial Intelligence (AI) for photos or graphics? Please review the AI guidelines before proceeding.
WSU Professional Photos For Use
VIDEO & PHOTO PROFESSIONALS
We strongly recommend you use a professional for professional videos and photos.
- Marketing & Communications in-house photographer/videographer: MarComm Project Request Form
- Creative Academic Technology Solutions (CATS): CATS Project Request Form
- Need just headshots for staff? Contact Ryan Belnap (ryanbelnap1@weber.edu ext 6865) to set up free professional shots for your department.
- Studio 76 (just video)
CAPTIONING VIDEO
All videos need to be captioned to follow accessibility guidelines. If you are creating videos, this is your responsibility.
Kaltura
Kaltura is the video hosting service for Weber State. Either you or Student Communications can upload videos (.mov or .mp4) to Kaltura to then embed the video on your website.
- You are in-charge of captioning your videos.
- You will find Kaltura as the video management tool in your eWeber Portal or at videos.weber.edu and you will have to login to single sign-on.
- Kaltura does auto-caption when you upload a video. It generally takes 24 hrs and you will have to edit the captions because auto-captioning is not 100% perfect.
- If you save Zoom video recordings to the cloud, they are uploaded to Kaltura.
How to Caption in Kaltura
OTHER CAPTIONING OPTIONS
- If you have a YouTube account for your department (please use generic department email to create an account), upload the video and you can use the auto-captioning tool to auto caption your video - then you just make edits to the captioning to fix anything that was captioned incorrectly by the tool.
- Adding captions to video on Facebook
- Adding captions to video in Instagram (auto-generating captions)
- If you are captioning a video specifically to meet an accommodation of a student, contact Disability Services. There may be a fee for this service.
- Contact Creative Academic Technology Solutions (CATS) for paid caption work.
- Live Captioning
- Captioning Social Media Videos
- Contact Dani (daniellemckean@weber.edu) if all else fails. Student Communications may be able to help you with your captioning needs.
TAKING PHOTOS/VIDEO YOURSELF
- Get a photo/video release for people in the photos.
- It is your responsibility to hold on to these releases. We recommend scanning them into Box.
- WSU Guidelines and Best Practices
- Crowd Release Signs (for use of photos/videos in crowds)
RESOURCES TO CREATE YOUR OWN VIDEO
VIDEO TOOLS
- Create video in
- Kaltura (in your eWeber Portal)
- Zoom
- PowerPoint
- Phone/Tablet
- TikTok
- Edit video in
- Adobe Premiere Rush (more user-friendly)
- Adobe Premiere Pro
- iMovie
- Kaltura
- Resources
Video Tools and Training
Video Upload and Sharing:
- To add to website: Send .MP4 or .mov files to Dani (daniellemckean@weber.edu) to upload into Kaltura or embed code from video already uploaded to Kaltura or YouTube.
- If you want an online event with your video, please let Student Communications know a month in advance of the event.
- To add to your social media accounts:
- You can upload your video on Facebook, YouTube, & Instagram. (There are sharing options to cross share from these platforms, but they don’t work well. It is best to upload the video to each medium separately.)
- It is recommended that you have a playlist on the WSU YouTube account instead of creating your own YouTube account. Contact Jessica Kokesh jessicakokesh@weber.edu.
- Add to @WeberStateStudentLife social media (contact Dani daniellemckean@weber.edu)
- Add to WSU social media (contact Jessica Kokesh jessicakokesh@weber.edu x7581)
- You can upload your video on Facebook, YouTube, & Instagram. (There are sharing options to cross share from these platforms, but they don’t work well. It is best to upload the video to each medium separately.)
Need Crowd Release?
Is your event in a crowded place where you will be taking pictures or video of the event?
You can download and print the Crowd Release to post on the day of your event to ensure that your images can be legally used.
Ideally, if you are taking close-up photos or video of student's faces that you plan on using in future marketing materials, even if it is at a large event in a public setting, you should get a signed photo/video release. Save them securely somewhere like Box.
*Remember to take pictures of the posted signage at your event for reference.