Faculty Resources

• Welcome to Spring 2024!

  Here are some things you should know before the semester starts!

  Communicating with Students Before the Start of the Semester

  You have multiple options for reaching out to students before the first day. Here are some useful tools and steps you can use:

  • Use the “Course Spreadsheets and Student Web Sites” app in your eWeber portal to find and copy the email list of students to email your whole class at once.
  • Make your Canvas syllabus visible without opening your course in your course settings by customizing your course visibility.

  Opening a course early requires additional authorization and may put students who register at the last minute at a disadvantage. If necessary, instructors can modify course start dates in Canvas. Just be aware that students will be adding/dropping classes up until the first day of the semester. Canvas course rosters are not finalized until the Sunday before the semester starts, so it is important to use alternate ways to communicate with your students before day one.

  Student Course Roster

  Since we are finalizing enrollments during the weekend before the semester starts, you may see some discrepancies between your Banner and Canvas student rosters before then. Don't Panic! Please be assured that so long as students are in your Faculty Dashboard roster, they will show up in your Canvas class once the Fall semester begins.

  If you’re planning on opening a course early, be sure to look at your course settings to verify that the start date has been updated to the date you want to start and that your course is published for student access.

  Tutoring

  Weber State University provides free online, virtual, and on-campus tutoring. Students can register for on-campus sessions at weber.edu/tutoring

  Have your students take a look at etutoringonline.org for online services that could apply to your course.
  Special Note: Only current students and tutors will have a login to eTutoring, faculty are not provided logins.

  These can be fantastic resources for your students who need a little extra help!

  Important Updates for Spring 2024

  New Quizzes: Exciting News! New Quizzes have been enabled in all Weber State Canvas courses. Explore enhanced Question Types, Automatic Feedback, Rich Media Integration, and Portable Item Banks. Plus, you can have your New Quizzes proctored in campus testing centers. Join us for the Spring 2024 Back-to-School Training event and don't miss the  "Using NEW Quizzes - Basic Features" session at 11:00 AM MST on January 4th via Zoom. 

  My Media in Canvas: Good news for faculty using Kaltura. Kaltura's My Media will be available directly within the Canvas interface from the left sidebar of Canvas' Global Navigation menu. Accessible on desktop, tablet, and mobile browsers, users can now access a nearly identical interface as videos.weber.edu (MediaSpace) without the need to navigate to a separate tab.  Channels are not currently included in the My Media screen in Canvas, but can be managed at MediaSpace. Videos can be captured, uploaded, edited, tagged and sorted directly in the Canvas platform, offering a more streamlined workflow. (Note: My Media is currently unavailable in the Canvas mobile app)

  • Explore My Media in Canvas

  
  Videos in Group Discussion: Users can now access the Kaltura tool from Canvas within group discussion threads without encountering the "Access Denied" error from the previous release. With this limitation resolved, enjoy a smoother experience when embeding media in your discussions.

  Media Gallery: Introducing Media Gallery, an optional app within each Canvas course designed to enhance the organization of Kaltura media in your course. Activate the menu item through Settings > Navigation in each course. This feature simplifies content retrieval by creating a cenralized repository (almost like a course folder) for media and playlists, allowing for efficient use semester to semester. Select media from the gallery instead of searching through all your content to find what you need for each class.

  • Discover Media Gallery

   

  Best of Luck in Spring 2024!

• End-of-Semester Tips

  As you are wrapping up your semester, here are some tips to finalize your Canvas Course.

  Apply a Zero to missing assignments to calculate your Final Grades.

  How-To: From the Gradebook, locate the Total column
  >> Hover over the column title  
  >> Select the three-dot icon
  >> Choose “Apply Score to Ungraded”
  >> Type ‘0’ for the percentage you want to apply to missing assignments
  >> Apply the Missing status to display the label on student’s grades pages
  >> Click the “Apply Score” button (Note: You can choose to only apply this grade to ungraded assignments that are past due or all ungraded assignments regardless of due date)

  Alternatively, you can apply scores to individual assignment groups instead of the whole course by selecting this option from the assignment group columns. You must repeat the process for each assignment group.

  Check if all assignment grades are posted to students in the Canvas Gradebook.

  The grades of an assignment(s) are still hidden if you see a slashing-eyeball icon  in front of that assignment title. Unposted grades are not included in the student’s final grade.

  To post grades: Hover over the assignment
  >> Select the three-dot icon
  >> Choose “Post grades”
  >> A panel appears on the right-hand side
  >> Select “Graded”
  >> Click “Post”
  >> Repeat the steps for each unposted assignment grade.

  Enable the grading scheme if your course final grades do not show in letter grades (e.g., A, A-, or B+).

  How-To: Go to Settings (last menu on the left-hand course navigation)
  >> Find the “Grading Scheme” label
  >> Check the box “Enable course grading scheme”
  >> Select the “view/set grading scheme” link to check if the default grading scheme matches for your course
  >> To edit the grading scheme, click on the pencil icon in the top right corner
  >> Make the changes
  >> Click on “Save”
  >> Select “Done”
  >> Click “Update Course Details”

  For more Canvas tutorials, visit the Canvas Guides.

  
  Input Final Grades through Canvas

  Use the Input Final Grades menu on the left-hand course navigation to submit your course final grades to the registrar's office. Step-by-step instructions are available upon selecting the menu.

  Course Grading and End Date Policies

  PPM 4-19 3.2.1: Prior to the close of each semester, final grades shall be entered into the Electronic Grading System by instructors. Grades are to be entered online within three working days following the last scheduled examination of each semester. Upon request, the Office of the Registrar will supply the instructors with a copy of instructions for using the Electronic Grading System.

  A student must qualify for an Incomplete (PPM 4-19 3.5) to be granted extra time to complete coursework without re-registering for the class. Please reach out to the Registrar and WSU Online for more information.

  Live Training

  WSU Online hosts back-to-school workshops live, right before each semester. Visit our Live Canvas Training page for more information. Brush up on your Canvas skills, learn how to put your Canvas tests in the testing centers, and discover new features and products available through Canvas!

We are here for you:
On-site support is available during regular business hours, send us an email at: 
lmssupport@weber.edu or call 801-626-6188
Instructional Design requests are available via email or Google chat at: 
instructionaldesign@weber.edu