Faculty Resources

• Welcome to Fall 2025!

  Here are some things you should know before the semester starts!

  Communicating with Students Before the Start of the Semester

  You have multiple options for reaching out to students before the first day. Here are some useful tools and steps you can use:

  • Use the “Course Spreadsheets and Student Web Sites” app in your eWeber portal to email your entire class at once.
  • If you open your course early, note that it requires additional authorization and can impact late registrants. Start dates can be modified, but rosters may not be final until the Sunday before classes begin.

  Student Course Roster

  Final enrollments are completed the weekend before the semester starts, which may cause discrepancies between Banner and Canvas rosters. Don't panic! Students listed in your Faculty Dashboard will appear in Canvas once the semester begins.

  If you open your course early, ensure the start date is correct and your course is published for student access.

  Tutoring

  Weber State University provides free tutoring services both online and on-campus.

  • Students can register at weber.edu/tutoring or contact Learning Support & Tutoring Services.
  • Direct students to eTutoring for online support. Note: Faculty do not have logins for eTutoring.

  These resources are fantastic for students who need a little extra help!

  Important Updates for Fall 2025

  ‌ New Adobe Licensing

  Reminder: As of January 1, 2025, all faculty and students who want Adobe products must renew their Adobe license on an annual basis. All faculty and current students are automatically given an Adobe Express Premium license. To upgrade to Creative Cloud or Acrobat Pro, visit weber.edu/adobe and fill out the request form.

  If you are planning on using Adobe in your course(s), please include instructions for students on how to request a license (if needed) and which license is required for your class. We recommend requesting licenses as soon as possible to avoid delays.

  Questions? Contact the IT Service Desk: csupport@weber.edu or call 801-626-7777.

  ‌LinkedIn Learning Access Ending

  Important: The university’s contract with LinkedIn Learning ends August 20, 2025. Access for students will not be renewed. Faculty should remove any related materials from Canvas courses before Fall semester.

  • August 20: LinkedIn Learning integration disabled in Canvas

  Need help finding alternatives? Contact ittraining@weber.edu.

  ‌Simple Syllabus Tool

  Simple Syllabus integrates into Canvas and fulfills USHE and HB 261 requirements by publishing public-facing syllabi for mandatory courses in a consistent, accessible format. The tool is now available in your Canvas navigation.

  Reminder: Syllabi for required courses must be published at least 14 days before the course starts.

  • Watch the recorded training session
  • CETL’s Syllabus Requirements page

  ‌Honorlock Remote Proctoring

  Honorlock replaces Proctorio for online proctoring beginning Fall 2025. If you plan to use proctored quizzes or exams in Canvas, set them up with Honorlock this semester. Proctorio will still be available through December 2025 while we transition.

  Need help? Reach out to the Testing Centers.

  ‌Pre-Semester Course Checkup

  Want a second pair of eyes on your course before the semester begins? Our Instructional Designers offer a Pre-Semester Course Checkup service. They will review your course for alignment, accessibility, usability, and readiness to help you start the semester strong.

  ‌Discussion Checkpoints

  The new Discussion Checkpoints feature allows instructors to set multiple due dates for a single graded discussion— for example, one deadline for the initial post and additional deadlines for follow-up replies. This creates more structured participation and helps ensure students meet requirements for each stage of the discussion.

  Benefits:

  • Supports multiple due dates within a single graded discussion
  • Encourages timely initial posts and follow-up replies
  • Fully supported in migration workflows (Course Copy, Send To, Blueprints, Import/Export)
  • Displays clearly for students in Modules and the Grades page
  • Integrates with SpeedGrader and Gradebook for checkpoint-level grading

  How to Enable:

  1. Create or edit a discussion
  2. Select Graded, then check Assign graded checkpoints
  3. Set points for the initial post, number of replies required, and points for additional replies

  Canvas Guide: How to Create a Graded Discussion

  ‌ Area Learning Outcomes (ALOs)

  Faculty are reminded to align General Education Area Learning Outcomes with their Canvas rubrics. This ensures students receive clear feedback on how assignments connect to Gen Ed outcomes and supports program-level assessment.

  Helpful Links:

  • Canvas Guide: Aligning Outcomes with Rubrics
  • Weber State General Education Outcomes

  ‌Subscribe to Canvas Updates

  Want quick updates without a full newsletter? Subscribe to our Not-a-Newsletter for Canvas news and tips.

  Best of Luck in Fall 2025!

• End-of-Semester Tips

  As you are wrapping up your semester, here are some tips to finalize your Canvas Course.

  Apply a Zero to missing assignments to calculate your Final Grades.

  How-To: From the Gradebook, locate the Total column
  >> Hover over the column title  
  >> Select the three-dot icon
  >> Choose “Apply Score to Ungraded”
  >> Type ‘0’ for the percentage you want to apply to missing assignments
  >> Apply the Missing status to display the label on student’s grades pages
  >> Click the “Apply Score” button (Note: You can choose to only apply this grade to ungraded assignments that are past due or all ungraded assignments regardless of due date)

  Alternatively, you can apply scores to individual assignment groups instead of the whole course by selecting this option from the assignment group columns. You must repeat the process for each assignment group.

  Check if all assignment grades are posted to students in the Canvas Gradebook.

  The grades of an assignment(s) are still hidden if you see a slashing-eyeball icon  in front of that assignment title. Unposted grades are not included in the student’s final grade.

  To post grades: Hover over the assignment
  >> Select the three-dot icon
  >> Choose “Post grades”
  >> A panel appears on the right-hand side
  >> Select “Graded”
  >> Click “Post”
  >> Repeat the steps for each unposted assignment grade.

  Enable the grading scheme if your course final grades do not show in letter grades (e.g., A, A-, or B+).

  How-To: Go to Settings (last menu on the left-hand course navigation)
  >> Find the “Grading Scheme” label
  >> Check the box “Enable course grading scheme”
  >> Select the “view/set grading scheme” link to check if the default grading scheme matches for your course
  >> To edit the grading scheme, click on the pencil icon in the top right corner
  >> Make the changes
  >> Click on “Save”
  >> Select “Done”
  >> Click “Update Course Details”

  For more Canvas tutorials, visit the Canvas Guides.

  
  Input Final Grades through Canvas

  Use the Input Final Grades menu on the left-hand course navigation to submit your course final grades to the registrar's office. For more information view our guide page.

  Course Grading and End Date Policies

  PPM 4-19 3.2.1: Prior to the close of each semester, final grades shall be entered into the Electronic Grading System by instructors. Grades are to be entered online within three working days following the last scheduled examination of each semester. Upon request, the Office of the Registrar will supply the instructors with a copy of instructions for using the Electronic Grading System.

  A student must qualify for an Incomplete (PPM 4-19 3.5) to be granted extra time to complete coursework without re-registering for the class. Please reach out to the Registrar and WSU Online for more information.

  Live Training

  WSU Online hosts back-to-school workshops live, right before each semester. Visit our Live Canvas Training page for more information. Brush up on your Canvas skills, learn how to put your Canvas tests in the testing centers, and discover new features and products available through Canvas!

• Extending Student Access with an Incomplete

  If a student qualifies for an Incomplete, submit the Incomplete form (provided on the records website) to your department. After assigning a student the Incomplete grade, you can extend the course for the individual student by adding an Incomplete Section to your Canvas course.

  This process needs to be done before the start of the next semester, please reach out to WSU Online Support for additional support outside the normal grading period.

• Purple Folder Mental Health Resources for Faculty/Staff

  At Weber State University, we recognize that students may face various challenges and distress during their academic journey. As faculty or staff, you are in a unique position to notice signs of distress and guide students to the appropriate resources. However, your primary role is not to manage these situations but to connect students with professionals who can help.

  Visit Purple Folder for a comprehensive guide on:

  • Recognizing signs of distress
  • Responding appropriately and setting boundaries
  • Referring students to the right resources
     

  Remember, you play a crucial role in identifying and referring students in need, but you're not expected to manage these situations. The Purple Folder provides the information you need to navigate these situations with care while maintaining your primary responsibilities. If you have any questions, our Counseling Center and other campus resources are available to support you.

• WSU Disability Services Faculty Training

  At Weber State University, we aim to create a welcoming environment for all students, including those with disabilities. As faculty or staff, it's crucial to understand the following:

  Compliance with Policies: Be aware of university policies regarding accommodations for students with disabilities (see PPM 3-34) and anti-discrimination measures (see PPM 3-32).

  Campus Resources:

  • Disability Services: Offers faculty-specific training and answers to questions about accommodations.
  • Stewart Library: Helps with selecting and sharing accessible materials. Contact Jason Francis (jjfrancis@weber.edu) for support.
  • WSU Online: Provides resources for improving Canvas accessibility and document remediation.
     

  Faculty Responsibilities: Include a disability accommodation statement in every course syllabus, meet with students privately, maintain confidentiality, and consult Disability Services before denying accommodation requests.

  Student Rights and Responsibilities: Students have the right to reasonable accommodations but must self-identify and follow university procedures to request them.

  For detailed information and additional resources, visit WSU Disability Services Faculty Training. If you have questions, contact Disability Services for further guidance.

We are here for you:
On-site support is available during regular business hours, send us an email at: 
lmssupport@weber.edu or call 801-626-6188
Instructional Design requests are available via email or Google chat at: 
instructionaldesign@weber.edu