Physician Assistant Medicine Policies

BACKGROUND and PURPOSE

Academic advising is a collaborative relationship focused on academic progress, program performance, career planning, and related concerns. Advisors also mentor students and connect them with campus and community resources to address personal challenges that may affect academic success.

The purpose of the WSU PA Program academic advising policy is to provide a formal process and accessible resources that help students stay on track and achieve their academic and professional goals.

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POLICY

Students admitted to the WSU PA Program are assigned a Faculty Academic Advisor who supports their academic, personal, and professional goal development. Advising is conducted in a supportive, student-centered environment that promotes learning and growth.

Faculty meet regularly to review student performance. When indicated, students will receive feedback from these collaborative discussions through their advisor. ^A2.05e Advisors are expected to maintain student confidentiality to the extent permitted by law, but must prioritize student and community safety by following all mandated reporting procedures.

Advisors will meet with advisees formally at least once per semester and as needed by appointment or during office hours. Meetings may include but are not limited to the following:

• Review of academic progress and graduation readiness
• Early identification and intervention of academic deficiencies
• Guidance on academic and professional objectives
• Assistance with remediation per the Program Progression Policy
• Discussion of graduation requirements and exit interviews ^C1.01d 
• Referral to student support services for personal issues affecting performance ^A3.10

Except in emergencies, program faculty, the program director, and the medical director may not serve as healthcare providers for enrolled students and may not access student health information. Students must not seek medical advice from faculty. ^A3.09

Student Resources

WSU PA students have full access to university support services both on and off campus (WSU Student Resources, WSU Student Resource Guide). ^{A1.04, A3.10} Students are encouraged to familiarize themselves with these resources and to seek assistance from their advisor when needs arise.

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Effective Date: 1/2023 

Review History: 2023, 2024, 2025

Responsible Committee: ASPC

Related ARC-PA Standards: A1.04 | A2.05e | A3.09 | A3.10 | C1.01d

BACKGROUND and PURPOSE

Consistent attendance, punctuality, and active participation are essential to success in the rigorous, fast-paced, and collaborative WSU PA Program. Regular engagement supports mastery of course content, development of professional behaviors required for clinical practice, and a positive learning environment.

The purpose of this policy is to establish expectations for attendance, punctuality, participation, absences, and absence requests.

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POLICY

Attendance and Participation Expectations

Attendance and active participation are mandatory for all didactic activities due to the accelerated and experiential nature of the program. Students must be available Monday–Friday, 8:00 a.m.–5:00 p.m., with occasional evening, weekend, or extended-time activities.

Students are expected to arrive prepared, attentive, professional, intellectually engaged, and respectful.

Schedules are communicated through the program’s Google Calendar and may change with short notice. Students will be notified through official university channels. Schedules will not be adjusted for transportation or personal conflicts.

Inclement Weather: Students must enroll in WSU’s Code Purple system. Unless otherwise directed by Code Purple or the Program Director, attendance is expected despite weather conditions. If in-person activities are canceled, remote instruction may be required.

Attendance and professional engagement are mandatory for all Supervised Clinical Practice Experiences (SCPEs). Students must complete 30–40 hours weekly and follow schedules established by preceptors, including additional hours when requested (not to exceed 80 hours per week).

Students must remain professional, engaged, and respectful at all times. Leaving early for studying, assignments, or non-emergency reasons is prohibited. Students must be prepared to work beyond scheduled hours for patient care, call responsibilities, assignments, or other learning activities.

If a preceptor’s schedule does not meet the required hours, students must notify the Director of Clinical Education so additional hours can be arranged. SCPE schedules may include days, evenings, nights, weekends, and holidays. Students are also required to attend program-mandated return visits and clinical-year activities.

Inclement Weather: If the clinical site remains open, students are expected to report as scheduled unless otherwise directed by the Program Director, Director of Clinical Education, or preceptor.

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Absence Requests

Note: Extended or repeated absences may delay graduation and/or require a leave of absence.

Note: Extended or repeated absences may delay graduation and/or require a leave of absence.

• Excused Absences - Students are responsible for all missed content. Make-up of assignments or assessments for excused absences is at the discretion of the ASPC and may not be feasible for certain evaluations (e.g., labs or OSCEs). The program may require additional work or time to ensure completion of program requirements.
• Unexcused Absences - Make-up work is not permitted for unexcused absences. Missed assignments or assessments will receive a score of zero and are considered unprofessional behavior. Repeated or significant unexcused absences may result in disciplinary action under the Program Progression Policy, up to and including dismissal.

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Punctuality

Students are expected to consistently demonstrate punctuality by arriving on time for all program activities, including classes, exams, clinical rotations, and meetings.

Didactic-year students must arrive on time and prepared for all scheduled activities. Students who arrive late to an exam or quiz will not receive additional time.

Clinical-year students are expected to arrive early for SCPEs and be fully prepared to begin work at the scheduled start time, including reviewing patient schedules, records, and relevant clinical information. These expectations apply regardless of a preceptor’s stated preferences or arrival time.

A pattern of tardiness may result in review by the ASPC and the application of academic sanctions.

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Effective Date: 1/2023 

Review History: 2023, 2024, 2025

Responsible Committee: ASPC

Related ARC-PA Standards: None

Revision History: N/A

BACKGROUND and PURPOSE

As future medical providers, students must uphold standards that ensure patient safety and protect the public. The WSU PA Program is responsible for verifying that students meet background screening requirements for clinical rotations and comply with legal standards for licensure and employment.

The purpose of this policy is to outline the required pre-qualification screenings, including certified background checks prior to matriculation and again before clinical rotations.

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POLICY

Students must complete and pass a certified background check prior to matriculation and again before starting clinical rotations. Any findings that prevent participation in clinical rotations or medical licensure, as well as failure to disclose prior offenses, render a student ineligible for admission.

Students who accept a seat and submit their deposit will receive instructions for accessing the program-approved vendor and meeting submission deadlines.

• Refusing to undergo required background checks is grounds for revocation of admission or dismissal from the WSU PA Program.
• Students must disclose any felony or misdemeanor conviction that occurs during the program to their assigned academic advisor. Disclosures will be reviewed by the Academic Standards and Progression Committee (ASPC). Failure to disclose such information as soon as reasonably possible will deem the student ineligible for continuation in the program.
• Conviction of a felony during the program may result in immediate dismissal from the program.
• Students are responsible for fees associated with certified background checks.

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Effective Date: 1/2023 

Review History: 2023, 2024, 2025

Responsible Committee: PAC, ASPC

Related ARC-PA Standards: None

Revision History: N/A

BACKGROUND and PURPOSE

The Weber State University Physician Assistant Program (WSU PA Program) is committed to preparing ethical, competent, and professional healthcare providers. Central to this commitment is professionalism, a core competency of the physician assistant profession essential to safe, effective, and compassionate patient care. Students are expected to demonstrate behaviors, attitudes, and presentation appropriate for future medical providers throughout their education and professional careers.

The purpose of this policy is to establish standards for professional conduct during the program and in matters related to credentialing, licensure, and medical practice. The WSU PA Program promotes honesty ^A2.19a, academic integrity ^A2.19b, professional conduct ^A2.19c, respect for others, accountability, cultural humility, integrity, and lifelong learning to support the development of competent and ethical healthcare providers.

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POLICY

In addition to adhering to the WSU PA program Professionalism Competencies outlined below, students are expected to comply with the professional, ethical, and behavioral standards established by the following:

• Weber State University Student Code of Conduct
• Utah Division of Occupational and Professional Licensing (DOPL)
• Accreditation Review Commission on Education for the Physician Assistant (ARC-PA)
• National Commission on Certification of Physician Assistants (NCCPA)
• Code of Ethics of the PA Profession (AAPA)

The WSU PA Program Code of Conduct is not intended to replace personal, religious, moral, or ethical beliefs, nor interfere with students’ private lives. However, students should understand that conduct occurring outside the academic environment has the potential affect professional licensure, certification, clinical placement eligibility, and future practice opportunities.

Reports of unethical or unprofessional behavior may be reviewed by the Academic and Student Progress Committee (ASPC) and may result in academic sanctions up to and including dismissal from the program.

Students represent Weber State University, the Dumke College of Health Professions, the WSU PA Program, and the PA profession. Students are expected to conduct themselves professionally, ethically, legally, and respectfully in all academic and professional settings and to demonstrate maturity, accountability, honesty, and commitment to safe, quality patient care.

Students are expected to fulfill academic and professional obligations responsibly and resolve conflicts respectfully and equitably. Faculty, students, and administration share responsibility for maintaining professional standards and addressing concerns constructively.

This policy does not encompass every example of unprofessional conduct. Behaviors inconsistent with professional standards, whether specifically identified or not, may result in academic sanctions.

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Professionalism and Personal Development (PPD) Competencies

Students are expected to demonstrate a commitment to ethical, responsible, and accountable conduct both as learners and future medical professionals. This includes practicing integrity and cultural humility by respecting diverse perspectives; acting with honor and respect toward patients, peers, faculty, and the healthcare community; showing emotional maturity in managing personal and academic challenges; and fulfilling their duty with a strong sense of personal responsibility. By embodying these values during their time in school and carrying them forward into their practice, students lay a strong foundation for delivering safe, high-quality care to patients and communities throughout their careers.

Demonstrates responsibility for ongoing learning, effective time management, and appropriate recognition of personal limitations.

Upholds ethical standards, honesty, and integrity in all academic and professional activities.

Demonstrates self-awareness, emotional maturity, and professionalism, including receptiveness to feedback and appropriate self-confidence.

Communicates and collaborates effectively with others while maintaining respect, approachability, and professionalism.

Student progress in the above competencies is assessed and monitored continually by faculty throughout the program using a professionalism with the following rating categories:

3 = Exceeds Expectations        3 = Competent,

2 = Needs Improvement        1 = Unacceptable

A rating of “Competent / Meets Expectations” indicates achievement of the expected benchmark or competency standard. “Exceeds Expectations” is used to recognize exceptional professionalism or performance beyond expected competency levels; however, it does not increase the student’s overall score or grade beyond competency attainment.

Patterns or trends in ratings below “Competent / Meets Expectations” may indicate unprofessional behavior and may result in review by the Academic and Student Progress Committee (ASPC). In accordance with the Program Progression Policy, academic sanctions may be imposed up to and including dismissal from the program.

Professionalism is also assessed by clinical preceptors during supervised clinical practice experiences in the clinical phase of the program.

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Effective Date: 1/2023 

Review History: 2023, 2024, 2025

Responsible Committee: ASPC

Related ARC-PA Standards: A2.19a | A2.19b | A2.19c

BACKGROUND and PURPOSE

Digital communication is an essential component of academic and professional practice in healthcare education. PA students are expected to use email, messaging platforms, learning management systems, and other digital tools in a manner that reflects professionalism, respect, and accountability. Responsible use of electronic devices during instructional activities is part of this professional expectation and contributes to an effective learning environment.

The purpose of this policy is to establish expectations for digital etiquette to promote clear, respectful communication, support a positive learning environment, and uphold the professional standards of the PA program.

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POLICY

Use of electronic devices during scheduled class time must support, not disrupt, learning. Laptops are encouraged for note-taking but may not be used for unrelated activities such as completing other assignments, social networking, email, texting, gaming, or personal business. Mobile devices may be used only when directed by faculty for instructional purposes or to research information directly related to course content.

Phone calls and texting are not permitted during class. Mobile communication devices must be silenced during class, lab, and clinical experiences. If personal circumstances require a student to take a call or send a text, the instructor must be notified in advance, and the student should step out of the learning environment. Repeated disruption using laptops or mobile devices may result in restricted or revoked device privileges. Mobile electronic devices are not permitted during examinations.

All WSUPAP content is proprietary. Students may not record lectures without explicit instructor permission and may not post program content to media-sharing platforms or artificial intelligence (AI) generators. Students are expected to use AI ethically and responsibly in academic and clinical settings while maintaining professionalism and safeguarding the integrity of medical decision-making. Entry of proprietary program information into AI tools is strictly prohibited.

Professional digital communication is expected at all times. Emails and online correspondence must include an appropriate subject line, greeting, clear message, and signature, and reflect the level of formality appropriate to the recipient. Students are expected to respond to program emails within 24 hours. Emoticons, slang, sarcasm, and inappropriate language are not permitted. Violations of digital etiquette are considered unprofessional and may result in an ASPC meeting and disciplinary action.

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Effective Date: 1/2023 

Review History: 2023, 2024, 2025

Responsible Committee: PRC

Related ARC-PA Standards: None

Revision History: N/A

BACKGROUND and PURPOSE

The WSU PA Program is committed to providing a learning environment free from discrimination, harassment, abuse, and mistreatment.

The purpose of this policy is to affirm the program’s position on these issues and informs students of available institutional resources for reporting concerns or policy violations.

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POLICY

Weber State University and the WSU PA Program prohibit discrimination in recruitment, admission, employment, and program activities on the basis of any classification protected by law, including race, color, national origin, pregnancy, genetics, age, disability, religion, sex, sexual orientation, gender identity or expression, veteran status, and active military status.

The WSU PA Program adheres to the WSU Discrimination, Harassment, and Sexual Misconduct Processes and Standards (PPM 3-32) ^{A1.02i, A1.02j, A3.15f} and does not tolerate mistreatment, discrimination, harassment, or sexual misconduct.

Students, faculty, and staff who experience, witness, or become aware of mistreatment or other prohibited conduct ^A3.15f are required to report it promptly through the university’s reporting process (see Reporting an Issue).

Unacceptable conduct includes, but is not limited to:

• Verbal or physical threats, aggression, or harm
• Unwanted sexual advances
• Inappropriate familiarity with faculty, staff, or students
• Exchanging sexual favors for grades or other benefits
• Conduct intended to embarrass, demean, or harm
• Discrimination, harassment, offensive language, or public humiliation based on protected classifications
• Denial of training opportunities or awards based on protected classifications (excluding limitations due to preceptor availability)
• Accepting gifts or gratuities from patients or families
• Requests by faculty or staff for personal services in exchange for grades or other benefits

Student Grievances and Allegations ^A1.02j

Weber State University maintains formal and informal processes for reporting and investigating student grievances and allegations, as outlined in the University Student Code (PPM 6-22), sections 10.0–11.5. Allegations of discrimination or harassment are managed in accordance with PPM 3-32. The WSU PA Program adheres to all applicable university policies and procedures in the handling of student grievances and allegations.

The University Student Code (PPM 6-22) outlines due process and jurisdiction for student code issues (Sections 10.1 and 10.3). The Student Code Procedural Committee reviews grievances and alleged student code violations, except for allegations of discrimination or harassment, which are addressed under PPM 3-32. Allegations of academic misconduct are reviewed within the WSU PA Program and addressed in the Grievances and Appeals Policy, which also governs appeals related to academic decisions. Grievances against faculty that are non-academic in nature are addressed under PPM 6-22 Section 10.3.2.4 and resolved by the appropriate administrator in accordance with PPM Section 9.

Weber State University has established informal and formal procedures for addressing faculty grievances and allegations in PPM 9-9 through 9-20. The WSU PA Program follows these university policies in all related matters.

Grievances are typically addressed first through the informal process outlined in PPM 9-11, unless immediate formal action is warranted. Faculty may consult the Faculty Ombuds for impartial, informal conflict resolution. If unresolved, the concern is reported to a Responsible Administrator (PPM 9-10), who may pursue informal resolution, conduct fact-finding, or appoint an investigatory task force. The administrator then determines whether the matter is dismissed, resolved through limited disciplinary action (PPM 9-14, section A), or proceeds as a formal charge.

Formal charges are handled through a hearing by the Faculty Board of Review in accordance with PPM 9-12. The Board reviews evidence, hears testimony, allows cross-examination, and issues a recommendation by majority vote; lack of a majority results in dismissal. The recommendation is forwarded to the University President, who makes the final determination and imposes any disciplinary action.

Either party may appeal the Board’s decision to the University President within ten working days of the written recommendation. Allegations of discrimination or harassment, including sexual harassment as defined in PPM 9-2, section L), follow the same informal and formal processes.

For more information or to file a discrimination or harassment complaint please contact:

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Effective Date: 1/2023 

Review History: 2023, 2024, 2025

Responsible Committee: PRC

Related ARC-PA Standards: A1.02i | A1.02j | A3.15

Revision History: N/A

BACKGROUND and PURPOSE

The WSU PA program prepares students to serve as professional, respected healthcare providers. Students should dress in a manner that reflects professionalism and represents the PA program, the university, and the PA profession. A professional appearance supports positive patient perceptions.

The purpose of this policy outlines acceptable dress and grooming standards for students in the WSU PA Program.

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POLICY

The WSU PA Program recognizes that dress and grooming reflect personal expression, but it also has a responsibility to prepare students to serve diverse patient populations as medical professionals. Students must maintain a neat, clean, and appropriate appearance throughout the program, demonstrating respect for faculty, staff, classmates, patients, and preceptors. The guidelines below outline the program’s expectations for professional dress and grooming.

Dress

During the didactic phase, students may wear business casual attire or WSU PA–approved scrubs. Clinical phase students must wear white coats with business casual attire or rotation-specific dress.

A Weber State University photo ID must be worn above the waist and visible at all times during all program activities. During SCPEs, students must also follow any site-specific ID requirements as outlined in the Identification and Representation Policy.

Permitted Attire

• Slacks or khakis
• Button front, collared shirts, blouses, nice t-shirts
• Dresses or skirts of appropriate length (at or below the knee)
• Program-approved scrubs

• Shorts
• Mini-skirts / skirts or dresses shorter than lab coat
• Jeans
• Tank tops, tube-tops, halter tops, spaghetti straps
• Leggings / tights
• Jogging suits / sweats
• See-through, tight, or revealing clothing
• Sloppy or ragged clothing
• Unpressed /wrinkled clothing
• Flip-flops
• Hats or caps
• Statement clothing (other than WSU, WSU PA Program, or PA)

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• Wear program-approved scrubs to all labs.
• For physical exam/clinical skills labs practiced on classmates, wear loose fitting exercise clothing – a sports or similar top for females.
• Closed-toe shoes required for all clinical labs and rotations.
• Religious or cultural exceptions may be granted.

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• Maintain daily hygiene (clean hair/body, deodorant, dental care).
• Clothing must be clean, pressed, and in good condition.
• Hair must be clean; long hair tied back in clinical settings.
• Facial hair must be clean and well-trimmed.
• Nails must be clean and short; acrylic and gel nails are not permitted during the program.
• No perfumes or colognes due to sensitivities.

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• Avoid distracting jewelry or body art.
• Cover visible tattoos and piercings per clinical site requirements.
• Ear gauges must be closed with skin-tone plugs.

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Students dressed inappropriately will be asked to change before participating in program activities. Absences from class or SCPEs due to dress will be considered unexcused and may result in academic sanctions.

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Effective Date: 1/2023 

Review History: 2023, 2024, 2025

Responsible Committee: ASPC

Related ARC-PA Standards: None

BACKGROUND and PURPOSE

Digital communication is an essential component of academic and professional practice in healthcare education. PA students are expected to use email, messaging platforms, learning management systems, and other digital tools in a manner that reflects professionalism, respect, and accountability. Responsible use of electronic devices during instructional activities is part of this professional expectation and contributes to an effective learning environment.

The purpose of this policy is to establish expectations for digital etiquette to promote clear, respectful communication, support a positive learning environment, and uphold the professional standards of the PA program.

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POLICY

Use of electronic devices during scheduled class time must support, not disrupt, learning. Laptops are encouraged for note-taking but may not be used for unrelated activities such as completing other assignments, social networking, email, texting, gaming, or personal business. Mobile devices may be used only when directed by faculty for instructional purposes or to research information directly related to course content.

Phone calls and texting are not permitted during class. Mobile communication devices must be silenced during class, lab, and clinical experiences. If personal circumstances require a student to take a call or send a text, the instructor must be notified in advance, and the student should step out of the learning environment. Repeated disruption using laptops or mobile devices may result in restricted or revoked device privileges. Mobile electronic devices are not permitted during examinations.

All WSUPAP content is proprietary. Recording lectures requires explicit instructor permission. Program content may not be posted to media-sharing platforms or entered into artificial intelligence (AI) tools. Students must use AI ethically and responsibly while maintaining professionalism, academic integrity, and the integrity of medical decision-making. Entry of proprietary program information into AI tools is strictly prohibited.

Professional digital communication is expected at all times. Emails and online correspondence must include an appropriate subject line, greeting, clear message, and signature, and reflect the level of formality appropriate to the recipient. Students are expected to respond to program emails within 24 hours. Emoticons, slang, sarcasm, and inappropriate language are not permitted. Violations of digital etiquette are considered unprofessional and may result in an ASPC meeting and disciplinary action.

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Effective Date: 1/2023 

Review History: 2023, 2024, 2025

Responsible Committee: PRC

Related ARC-PA Standards: None

Revision History: N/A

BACKGROUND and PURPOSE

The WSU PA Program understands there may be times when a student may need to take an extended period of time away from the program for unforeseen and unavoidable medical and/or personal circumstances.

The purpose of this policy is to provide information regarding leave of absence, required time for degree completion, deceleration, and withdrawal.

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POLICY

A student may request a Leave of Absence (LOA) when extenuating, non-academic circumstances have the potential to jeopardize successful completion of the program. Requests must be submitted in writing to the academic advisor using the official LOA application and must include supporting documentation.

• Eligibility and Approval - LOA requests are reviewed on a case-by-case basis by the Academic Standards and Progression Committee (ASPC). Only students in good academic standing at the time of the request are eligible for consideration. Approval of an LOA is granted at the discretion of the ASPC. LOA decisions are made on a case-by-case basis and approval is not guaranteed. In making its determination, the ASPC may consider the student’s academic standing, attendance, professionalism, timing within the curriculum, and feasibility of completing outstanding requirements. If approved, the ASPC will specify in writing the duration, terms, and conditions of the LOA and establish a re-entry plan designed to ensure the student’s readiness to resume the curriculum. The re-entry plan may include repetition of coursework, remediation, competency assessments, skills validation, and/or compliance with health, background check, immunization, or clinical site requirements.

• Time-to-Degree Requirement ^A3.15b - All requirements for the Master of Physician Assistant Studies degree must be completed within four (4) consecutive calendar years of the original date of matriculation. An approved LOA does not extend or reset this timeframe. A student who fails to complete all degree requirements within four years, regardless of circumstance, will be dismissed from the program.

• Student Responsibilities During LOA - Students granted an LOA remain subject to all university and program policies and must comply with curricular requirements in effect at the time of re-entry. Students are responsible for any additional tuition or fees incurred and are required to maintain contact with their faculty advisor at least once every two months during the LOA period.

Failure to comply with the terms and conditions of the LOA or the established re-entry plan may result in administrative withdrawal or dismissal.

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Deceleration is defined as removal from a student’s entering cohort while remaining matriculated in the program. The WSU PA Program is designed for full-time completion within 24 months. Except in cases of an approved LOA, deceleration or part-time enrollment is not permitted.

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Program withdrawal is a voluntary decision by the student to discontinue all PA program coursework. Students must follow university withdrawal procedures and submit written notice to the Program Director. The date of receipt of written notice constitutes the official withdrawal date.

Students who withdraw and later seek readmission must reapply through CASPA as a new applicant. Only students who withdraw for non-academic reasons will be considered for readmission. If readmitted, students must meet current admission requirements; prior PA coursework will not be accepted. All financial obligations must be satisfied prior to consideration for readmission.

Students who withdraw receive a “W” in all uncompleted courses in accordance with university policy (WSU Withdrawal Policy). Tuition refunds are governed by the WSU Bursar’s Office refund schedule (Tuition/Fees Refund Dates).

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Effective Date: 1/2023 

Review History: 2023, 2024, 2025

Responsible Committee: PRC

Related ARC-PA Standards: A1.02i | A1.02j | A3.15

Revision History: N/A

BACKGROUND and PURPOSE

As an open-enrollment institution committed to education as a means of promoting human dignity, Weber State University faculty and staff are responsible for ensuring access to high-quality education and creating an environment where diverse learners can succeed.

The purpose of this policy is to define the Department’s commitment to equal opportunity and nondiscrimination and to outline the institutional resources that support the recruitment and retention of students.

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POLICY

The Department of Physician Assistant Medicine provides equal employment and educational opportunities to all faculty, staff, students, and applicants regardless of race, color, national origin, pregnancy, genetics, age, disability, religion, sex, sexual orientation, gender identity or expression, veteran or active military status, or any other classification protected by law. The department and university comply with all applicable federal, state, and local nondiscrimination regulations. Within the WSU academic academic community, all individuals are expected to engage respectfully and civilly, ensuring that every student feels safe to express differing ideas without disparaging others based on identity or background.

The Division of Student Access and Success, the Center for Excellence in Teaching and Learning, and the Office of Workplace Learning offer many development and support resources for students, staff, and faculty.

The WSU PA Program adheres to the following university policies:

PPM-3-5 - Hiring of Salaried Personnel, specifically section II.

PPM-3-32 - Discrimination, Harassment, and Sexual Misconduct (including Title IX)

The WSU PA Program is committed to fostering an environment of belonging and advancing Weber State University’s mission to provide transformative educational experiences for students of all identities and backgrounds. The program supports the University’s focus on student achievement, equity, inclusion, and strong community relationships, and upholds the institutional value of honoring every individual by promoting belonging, creativity, uniqueness, and self-expression.

The PA program director, principal faculty, and staff, with input from the Assistant Vice President of Student Affairs, have established the following goals related to equal opportunity and nondiscrimination:

The WSU PA Program values a diverse, inclusive student cohort and aims to recruit highly qualified applicants who reflect our community and are prepared for program success. To broaden the applicant pool, the program identifies criteria that enhance competitiveness and accepts international and Deferred Action for Childhood Arrivals (DACA) applicants. In partnership with the Division of Student Access and Success, the program will expand outreach and campus-based initiatives to increase community awareness and encourage more local applicants.

The program employs a comprehensive retention system that includes:

• Program-assigned faculty advising at least once per semester and as needed to identify concerns early and connect students with appropriate resources.
• Academic Improvement Plans (AIPs) for students requiring remediation, or who are placed on academic warning or probation, to address deficiencies and support program completion.
• An Academic Performance Tracker reviewed biweekly by the Academic Standards and Progression Committee (ASPC) to monitor grades, exam scores, and overall progress, allowing for timely detection of academic issues and early intervention.

The WSU PA Program upholds the highest standards of professionalism. Mutual respect and inclusion are expected, and all student–faculty and peer interactions must be free from abuse, discrimination, mistreatment, or harassment. University PPM 3-32 defines prohibited behaviors and outlines reporting procedures, investigation processes, and protections against retaliation.

Students or faculty who experience or suspect discrimination are encouraged to report concerns immediately to a faculty member, the program director, appropriate administration, or the Office of Equal Opportunity (OEO). Reports to OEO may be submitted through their online form, and individuals will have access to a Safe@Weber Advocate for supportive measures as outlined in PPM 3-32. Additional details are available in the program’s Discrimination, Harassment, and Sexual Misconduct Policy.

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Effective Date: 1/2023 

Review History: 2023, 2024, 2025

Responsible Committee: ASPC

Related ARC-PA Standards: A1.11a | A1.11b | A1.11c | A1.11

Revision History: N/A

BACKGROUND and PURPOSE

The Weber State University Physician Assistant Program recognizes that there are University and PA program requirements for program completion and conferral of a Master of Physician Assistant Study degree. These requirements must be fulfilled in a satisfactory manner to be awarded the MPAS degree.

The purpose of this policy is to outline requirements for conferral of a Master of Physician Assistant Studies degree from Weber State University upon completion of the the PA program.

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POLICY

The Academic Standards and Progression Committee (ASPC) is responsible for making decisions as to whether students have met program requirements for conferral of a Master of Physician Assistant Studies degree. Students must also satisfy Weber State University requirements prior to being awarded a diploma.

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• Favorable recommendation for conferral of master's degree from the ASPC.
• Good academic standing with Weber State University and the WSU PA program.
• Successfully pass all didactic and clinical requirements.
• Successfully pass all didactic and end-of-curriculum summative assessments.
• Completion of the Physician Assistant Clinical Knowledge Rating and Assessment Tools (PACKRAT) during both didactic and clinical phases.
• Completion of all curricular requirements within four consecutive years of the original date of matriculation.
• Achieve IHI Patient Safety and Quality Improvement Certificate.
• Successfully complete a graduate project as approved by the Program Curriculum Committee.
• Clear of all financial obligations to the university.
• Submit graduation application and complete all graduation clearance requirements as instructed by the Office of the Registrar.

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Effective Date: 1/2023 

Review History: 2023, 2024, 2025

Responsible Committee: PRC

Related ARC-PA Standards: A3.15b

Revision History: N/A

BACKGROUND and PURPOSE

Weber State University (WSU) and the WSU PA Program (WSUPAP) recognize students’ right to raise grievances and seek resolution of concerns or injustices.

This policy ensures fair and impartial consideration of academic matters and affirms students’ right to appeal academic decisions perceived as arbitrary or capricious.

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POLICY ^A3.15g

The Academic Standards and Progression Committee (ASPC) is responsible for decisions regarding academic deficiencies. When appropriate and feasible, students are encouraged to attempt respectful, informal resolution in accordance with the WSU Student Code.

Appeals of ASPC decisions, including dismissal, will be considered only if the student demonstrates that the decision was arbitrary or capricious, or the result of a procedural error or inconsistency with WSU PA Program policy. Appeals based solely on dissatisfaction with PA program or university policy will not be considered.

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All academic appeals, including dismissal decisions, follow the appeal levels outlined below and the procedures established by Weber State University.

Students who have a grievance and wish to appeal a decision, must submit the appeal to the Dean of the Dumke College of Health Professions (DCHP) within 14 days of receipt of the decision notification. If denied by the Dean, the appeal may be then be submitted to the DCHP Hearing and Grievance Committee, which will review relevant documentation, possibly request additional information, and issue a written decision.

Appeals beyond the Dean or College Committee must follow the university’s Levels 2 and 3 academic petition, complaint, and grievance procedures.

______________________________

Effective Date: 1/2023 

Review History: 2023, 2024, 2025

Responsible Committee: ASPC

Related ARC-PA Standards: A3.15b

Revision History: N/A

BACKGROUND and PURPOSE

The Weber State University Physician Assistant Program is committed to supporting the health, safety, and well-being of students, faculty, patients, and clinical partners. PA students must be physically and mentally able to meet the academic and clinical demands of the program and to safely participate in patient care activities.

The purpose of this policy is to establish requirements for a pre-matriculation health examination and continuous health insurance coverage to ensure students are medically cleared to participate in program activities, have access to necessary healthcare services, and meet institutional and clinical site requirements throughout their enrollment in the PA program.

______________________________________________________________________

POLICY

A comprehensive medical screening/physical examination must be completed by a licensed healthcare provider prior to matriculation into the program. The examination must include all evaluations and testing outlined in the Medical Clearance Form and confirm that the student is medically able to meet the academic, technical, and clinical demands of the PA program and participate safely in patient care activities.

All PA students are required to obtain and maintain comprehensive personal health insurance throughout their enrollment in the PA program. The cost of all healthcare expenses incurred and to maintain coverage during the program are exclusively the responsibility of the student. Proof of current insurance must be provided prior to matriculation and again prior to starting clinical rotations. Acceptable health insurance coverage include, but are not limited to the following:

• Medicare/Medicaid: must provide full coverage in the state of UT
• VA or Tricare Insurance
• Valid health insurance (individual coverage from parents or from employer) including emergency services, local urgent care facilities, imaging, laboratory services, mental health coverage, prescription drugs, and inpatient and outpatient hospitalization.

Resources for students needing health insurance

Student health records are confidential and are not accessible to or reviewed by program principal or instructional faculty or staff, with the exception of required immunization and screening documentation necessary for matriculation and clinical placement. The program maintains only this required documentation; complete student health records are neither collected nor housed within the program.

On an as-needed basis, students complete an Authorization for Release of Information form permitting the program to share immunization and screening documentation with clinical sites. These records are released only with written student permission, and signed authorization forms are maintained in the student file.

______________________________

Effective Date: 1/2023 

Review History: 2023, 2024, 2025

Responsible Committee: ASPC

Related ARC-PA Standards: A1.11a | A1.11b | A1.11c | A1.11

BACKGROUND and PURPOSE

The Weber State University Physician Assistant Program prioritizes the health and safety of faculty, staff, students, and patients. As healthcare providers in training, PA students may be exposed to infectious diseases and also have a responsibility to prevent transmission to vulnerable patients. Risk reduction requires adherence to CDC guidelines, evidence-based practices, appropriate use of personal protective equipment (PPE), and recommended immunizations and screenings.

The purpose of this policy is to outline immunization and screening requirements designed primarily to protect patients, as well as students, faculty, and staff, while ensuring compliance with public health standards and clinical affiliation requirements.

______________________________________________________________________

POLICY

To ensure compliance with current recommendations of the Centers for Disease (CDC) Control and Prevention for Health-care Personnel and clinical affiliation agreement requirements, all matriculating and enrolled WSU PA Program students must obtain and submit documentation of the immunizations, screenings, and evaluations outlined in this policy. Students may not matriculate into the program or participate in classroom or clinical activities with potential exposure to blood or airborne pathogens without required documentation. Medical or religious exemptions are considered on a case-by-case basis (see below).

Students must submit documentation of a negative QuantiFERON Gold blood test completed within 60 days prior to the first day of class. A repeat TB screening is required again preceding the first supervised clinical practice experience (SCPE). ^A3.07a

If the QuantiFERON Gold test is positive, students must either start treatment or provide completed documentation of negative active disease 30 days prior to the first day of class. Documentation must include a negative TB symptom checklist, a negative chest X-ray, and physician clearance on official letterhead confirming evaluation (and treatment if indicated) in accordance with CDC guidelines and the absence of active TB.

To meet CDC guidelines and clinical affiliation requirements, students must provide documentation of required immunizations and/or serologic proof of immunity for designated pathogens. A3.07a The program does not include international curricular components and therefore has no immunization or health requirements related to international travel. ^A3.07

Note: Students requiring one or more multi-dose vaccine series to meet immunization requirements must provide medical documentation showing they initiated the process at least two weeks before orientation. Failure to do so will prevent matriculation into the program. Students must also provide documentation of completion according to CDC immunization timelines. Failure to complete requirements may result in dismissal from the program.

Note: Students unable to confirm immunization status or obtain immunizations for personal, religious, or medical reasons may not be eligible for placement at clinical sites. This may limit the ability to successfully matriculate, complete required clinical rotations, and graduate from the program.

______________________________________________________________________

WSU Dumke College of Health Professions (DCHP) Exemption Process

Students seeking a medical or religious exemption must contact the appropriate office:

Students will be notified of approval or denial via their Weber State email. Only exemptions approved by the DCHP are accepted. Upon approval, students may work with the department to complete the exemption process.

Approval of an exemption does not guarantee participation in clinical year activities and may result in delayed graduation. Students unable to complete all curricular requirements within four consecutive years of matriculation will be dismissed from the program.

Accommodations for unvaccinated students are considered reasonable only if they do not fundamentally alter the program, impose undue burden, or pose health or safety risks to others, including patients. Accommodations are subject to clinical site policies. Clinical sites may decline unvaccinated students, and all students must comply with facility vaccine and masking requirements. Inability to meet these requirements may delay or prevent completion of clinical training and graduation.

______________________________________________________________________

Documentation of TB screening, immunizations, and serologic proof of immunity must be primary source records; historical documentation without primary evidence will not be accepted. Submitted records must include only information directly related to TB screening or immunization status; records containing unrelated health information will be returned.

The WSU PA Program will not share student TB or immunization records except with assigned clinical sites, which require this information. To facilitate this process, admitted students must submit an Authorization for Release of Information allowing the program to maintain these records and release copies to clinical training sites as needed. All health documentation is maintained in accordance with the Program and Student Files Policy.

______________________________

Effective Date: 1/2023 

Review History: 2023, 2024, 2025

Responsible Committee: PAC

Related ARC-PA Standards: A3.07a | A3.07b

Revision History: N/A

BACKGROUND and PURPOSE

______________________________________________________________________

POLICY

The program maintains a learning environment that supports student success, professional development, and respectful engagement across all program activities. The program implements processes that promote patient-centered care, effective communication, and understanding of factors that influence health outcomes.

The program operationalizes this policy through structured curricular, programmatic, and student support strategies, as outlined in the Action Plan for Student Inclusion ^A1.11a

ACTION PLAN for Inclusive Learning Environment 

The PA Program maintains this Action Plan to support a professional, respectful learning environment for students, faculty, and staff, promote student success and preparation for patient-centered care across varied communities and healthcare settings, and support faculty and staff in their professional roles, in alignment with institutional mission, applicable laws (including Utah HB-261) and ARC-PA Standards.

• Promote a respectful and supportive learning environment for students, faculty, and staff
• Support student success and professional development
• Prepare graduates for patient-centered care across varied settings
• Support access to PA education and a well-prepared applicant pool
• Ensure alignment with institutional policies and accreditation standards

• Learning Environment: Maintain a professional, respectful climate in which students, faculty, and staff can share perspectives and concerns without fear of retaliation
• Communication and Feedback: Provide mechanisms for students, faculty, and staff to communicate concerns and feedback, with appropriate follow-up and resolution processes.
• Recruitment and Outreach: Conduct outreach to promote the PA profession and support access for prospective students, with the goal of cultivating a broad and well-prepared applicant pool aligned with communities served.
• Student Support: Provide faculty advising and mentorship to support academic progress, professional development, and well-being.
• Faculty and Staff Support: Support faculty and staff through institutional resources, professional development opportunities, and engagement in program processes that promote a positive and collaborative work environment.

Implementation of this Action Plan is reviewed annually to ensure effectiveness and alignment with program outcomes, institutional priorities, and ARC-PA Standards.

______________________________

Effective Date: 01/2024

Review History: 2025,

Responsible Committee: PRC

Related ARC-PA Standards: A1.11a

Revision History: N/A

BACKGROUND and PURPOSE

Healthcare providers face increased risk of exposure to bloodborne pathogens and infectious diseases. The WSU PA Program is committed to providing a safe learning environment on and off campus and maintains a comprehensive exposure prevention and response plan in accordance with OSHA requirements.

The purpose of this policy is to outline best practices to reduce exposure risk and defines procedures for care, treatment, and associated costs following an exposure.

______________________________________________________________________

POLICY

The program provides required training in infection control and exposure prevention prior to patient care or laboratory activities ^A3.08a, and all training is documented in student records.

______________________________________________________________________

The program follows the university’s post-exposure procedures. Included in the WSU Website:

• What is considered an exposure incident
• What to do In the event of an exposure or needle stick
• Medical Response
• Forms

Costs Related to Exposure ^A3.08c

• During the didactic year of training, costs associated with medical evaluation, treatment, and follow-up due to an exposure are the responsibility of the student. Students should refer to their individual health insurance plan for coverage.

• Exposures occurring during the clinical phase of training are covered under the Weber State University Workers Compensation Program as defined by Utah code 53 chapter 16; Intermountain Healthcare WorkMed is WSU’s preferred provider. Any exposure-related costs not covered by insurance or Workers Compensation remain the responsibility of the student (not the University, the WSU PA Program, the clinical rotation site, or the preceptor).

For details on how to proceed following an exposure, see the Post- Exposure Medical Evaluation and Reporting table on the next page.

______________________________________________________________________

Continued participation in the program will not be affected by injury or illness except as otherwise required by applicable federal or state law, or if the health of the student presents a threat to the health and safety of others. Students must continue to fulfill all defined requirements for program progression (Academic Standards and Program Progression Policy) and meet all technical standards as outlined in the Technical Standards and Accommodations Policy.

Note: Students who believe they have been discriminated against due to an infection with a communicable pathogen are encouraged to contact the WSU Office of Equal Opportunity.

______________________________

Effective Date: 1/2023 

Review History: 2023, 2024, 2025

Responsible Committee: ASPC

Related ARC-PA Standards: A3.01

Content

BACKGROUND and PURPOSE

The Weber State University Physician Assistant Program is committed to providing clear expectations to students. Policies provide a roadmap for the day-to-day operations of the program and are intended to aid with orientation, ensure compliance with rules and regulations, guide decision-making, and streamline internal processes.

The purpose of this policy is to define, publish, and make readily available the program’s process for developing, approving, reviewing, and disseminating program policy.

______________________________________________________________________

POLICY

Faculty and staff contribute to policy development, but oversight lies with the Program Review Committee (PRC). Policies are reviewed annually at the Department Retreat, with attention to alignment with ARC-PA standards and compliance with federal, state, local, and university regulations. The PRC also ensures policies are accessible and consistently applied to all principal faculty, the program director, and students across didactic and clinical settings. A1.02f, A3.01, A3.02

All new or revised policies must be reviewed and approved by the PRC before implementation. The program may modify or create policies at any time and apply them to currently enrolled students without prior notice, however, students will be informed when changes affect academic progression or graduation requirements.

University legal counsel may review policies to ensure compliance with applicable laws. When university policies are updated to reflect regulatory changes, legal counsel collaborates with the program director to ensure PA program policies remain in alignment. A1.02f

In cases where a clinical site policy exceeds program standards, the clinical site policy will supersede the program policy as stated in the affiliation agreements. A3.01

Attestation

Program policies are reviewed during new student orientation, and students must sign a statement acknowledging their understanding and agreement to comply. Students are also required to pass a quiz demonstrating familiarity with the policies. Any policy violation requires a meeting with the Academic Standards and Progression Committee (ASPC), which may impose sanctions up to and including dismissal from the program.

______________________________

Effective Date: 1/2023 

Review History: 2023, 2024, 2025

Responsible Committee: PRC

Related ARC-PA Standards: A1.02f | A3.01 | A3.02

Revision History: N/A

BACKGROUND and PURPOSE

PA students are privy to a wide range of personal and sensitive patient information. Upholding the highest standards of confidentiality is essential to maintaining the trust in the provider-patient relationship and the integrity of clinical practice.

The purpose of this policy is to clearly define student responsibilities regarding the privacy and confidentiality of patient information and to reinforce the professional and ethical standards expected within the WSU PA Program.

POLICY

A federal law enacted in 1996 to ensure the security and confidentiality of healthcare information.

Standards of patient privacy and confidentiality must be maintained in all environments, including online. Students may only share medical or personal information about patients with healthcare professionals for educational purposes or on a need-to-know basis as a member of the patient’s healthcare team. Patient information must never be revealed to other students, family, friends, or the general public. Caution must be taken when in common areas (e.g., elevators, lunch rooms, hallways, etc.) to avoid accidental breaches of privacy.

Students have an ethical and legal obligation to maintain patient privacy and confidentiality. Under HIPAA law, patient’s (living or deceased) health information must be protected and never disclosed on social media channels. Students are forbidden to share any identifiable patient or clinical information online or in public, including but not limited to the following:

• Images and videos of patients without written consent (even if faces are not shown or are blurred out)
• Gossip about patients
• Any information that could allow an individual to be identified
• Photographs or images taken inside a healthcare facility
• Photos, videos, or text on social media platforms within a private group

Students will receive HIPAA training prior to starting the program. Students will not be permitted to begin seeing patients without documented HIPAA training and must demonstrate continuing compliance throughout the course of their education.

Any breach of HIPAA may result in both civil and criminal penalties including fines and/or possible jail time in accordance with applicable laws.

______________________________

Effective Date: 1/2023 

Review History: 2023, 2024, 2025

Responsible Committee: ASPC

Related ARC-PA Standards: A3.01

Revision History: N/A

BACKGROUND and PURPOSE

To effectively document WSU PA Program activities, program files must be securely and efficiently maintained in accordance with ARC-PA and WSU standards.

The purpose of this policy is to outline the types of files the program maintains, responsibilities for their management, access permissions, storage locations, and guidelines for file retention and disposition.

______________________________________________________________________

POLICY

General Guidelines

• Retention: Program files are retained for at least ten years.
• Meeting Minutes: Minutes for program and committee meetings are recorded, stored electronically, and accessible to all faculty and staff.
• Security: Electronic files are stored securely; paper files are kept in locked cabinets accessible only to program faculty and staff. ^A3.18, ^A3.19
• Naming Conventions: All electronic files must follow established naming conventions.
• Tracking: A student file tracking log will be maintained to ensure completeness of all student files, organized by cohort and file section.

Faculty and staff share responsibility for maintaining program files. Personnel files may be reviewed at any time and undergo formal review with the Program Director. Each faculty/staff personnel file will include at a minimum, 1). current job description with role-specific duties, 2) current CV A3.21, 3) documentation demonstrating qualifications for assigned instructional areas (e.g., continuing education records, transcripts, etc.). ^A2.01

Each student file contains four required sections that collectively record admissions data, documented academic progression, academic progression, remediation efforts and disciplinary actions, and verification of graduation requirements. Faculty and staff share responsibility for ensuring that all records are accurate, complete and current.

Required Sections

1. Admissions: Oversight - PAC
2. Academic Progression - Didactic: Oversight - PCC
3. Academic Progression - Clinical: Oversight - PCC
4. Remediation/Adverse Action: Oversight - ASPC

______________________________

Effective Date: 01/2023

Review History: 2023, 2024, 2025

Responsible Committee: PAC, PCC, ASPC

Related ARC-PA Standards: A3.17a | A3.17b | A3.17c | A3.17d | A3.17e | A3.17f  |  A3.18  |  A3.19  |  A3.20a  |  A3.20b  | A3.21

Revision History: N/A

BACKGROUND and PURPOSE

Effective program governance requires clear structures that support decision-making, academic quality, and continuous improvement. Within the WSU Physician Assistant Program, several standing committees share responsibility for managing curriculum, assessment, admissions, and overall program operations.

The purpose of this policy is to define the governance framework of the program and outline the roles, responsibilities, and functions of the committees that guide its operation. This policy ensures coordinated leadership, transparent processes, and consistent oversight across all aspects of program management.

______________________________________________________________________

POLICY

Program governance is structured through the following four standing committees, which collectively support the program’s achievement of its published mission, goals, and outcomes. In addition to overseeing their respective operational domains, all committees are responsible for participating in and carrying out the program’s continuous quality improvement (CQI) process through ongoing assessment, evaluation, and implementation of program improvements.

• Program Review Committee (PRC) - Program oversight
• Program Curriculum Committee) - Didactic and clinical curriculum
• Academic Standards and Progression Committee - Student progression
• Program Admissions Committee - Admissions

Ad hoc subcommittees, task forces, or project teams may be established as needed to address specific program initiatives or issues and report findings back to the appropriate standing committee.

Committee deliberations, recommendations, and resulting actions are documented and maintained as part of the program’s continuous quality improvement (CQI) records. Committee findings and recommendations are integrated and reviewed annually during the Department Retreat to support ongoing program evaluation and improvement. Issues related to institutional resources, accreditation compliance, or strategic planning are communicated to the Accreditation Advisory Board (AAB), which serves in an advisory capacity by providing institutional perspective, oversight support, and a forum for discussion of program needs and priorities.

Additional information regarding program governance can be found at the following links: 

• Schematic of Program Governance and Self-Assessment Process
• Committee/ Board Overviews
• Standing Committee/Board Meetings Annual Schedule

______________________________

Effective Date: 1/2023 

Review History: 2023, 2024, 2025

Responsible Committee: PRC

Related ARC-PA Standards: A1.03 | A1.07 | A2.05 | A3.12  | A3.15  |  A3/16  I  A3.17  I  B1.01  I  B1.02  I  B1.03

BACKGROUND and PURPOSE

The WSU PA Program maintains high academic standards in medical knowledge, clinical skills, and professional behavior and evaluates student competency to determine eligibility for progression and graduation, as recommended by the Academic Standards and Progression Committee (ASPC).

The purpose of the policy is to define academic performance and progression requirements, outlines disciplinary actions for failure to meet standards, and describes procedures for deficiencies, remediation, and reassessment to ensure fair and impartial evaluation.

______________________________________________________________________

POLICY

The Academic Standards and Progression Committee (ASPC) ensures consistent application of academic policies, monitors student progress, and identifies and addresses academic deficiencies B4.01b. Student progression through the program and eligibility for graduation are determined by ASPC recommendation. The committee also determines academic sanctions (see page 3) for students who fail to meet academic standards. To support students and help prevent sanctions, advisors meet regularly with students to review progress in a supportive, non-adversarial manner and, when possible, develop plans for improvement. ASPC sanction decisions are final; however, students may appeal in accordance with the Grievances and Appeals policy.

______________________________________________________________________

below to remain in“Good Academic Standing. ^A3.15a

1. Meet all requirements outlined in the Technical Standards (located on the website).
2. Attend and fully participate in all program instructional activities in accordance with the program’s Attendance and Punctuality Policy
3. Fulfill all requirements for each didactic and clinical course as established in individual course syllabi.
4. Achieve minimum academic performance standards on all assessments/exams *.
5. Demonstrate acceptable levels of maturity, integrity, and other attitudes and behaviors in compliance with program-defined standards for professionalism and ethical conduct in accordance with the Code of Professional Conduct Policy.
6. Successfully complete a master’s project.
7. Successfully pass summative assessments.
8. Achieve IHI Patient Safety and Quality Improvement certificate.
9. Complete two Physician Assistant Clinical Knowledge Rating and Assessment Tests (PACKRAT).
10. Successfully remediate any academic deficiencies as outlined in the Academic Deficiencies, Remediation, and Reassessment section of this policy.

______________________________________________________________________

* MINIMUM ACADEMIC PERFORMANCE STANDARDS for ASSESSMENTS

(scores will not be rounded up)

• Didactic Course Exams: >80%
• Formative OSCEs, Clinical and Technical Skills Assessments: >80%

• Overall Didactic Course Grades: >80%

• End of Rotation™ (EOR) Exams: >80%
• Passing scores are calculated based on national averages and standard deviations.
• Overall Preceptor Evaluation of Student: >2.5
• Overall Rotation Grade: >80%

• End-of-Didactic Semester Exam: >75%
• End-of-Curriculum (EOC) Exam: >80%
• EOC passing scores are calculated based on national averages and standard deviations. Summative scores do not factor into course grades
• OSCEs: >75%
• Skills: >75%

No minimum grade requirement, however, low/failing scores on assignments may lead to a non-passing course grade. No remediation is required for failed assignments.

An academic deficiency is defined as failure to meet any of the above performance standards; students who do not meet the required academic standards will receive one of the following designations:

• ACADEMIC WARNING (at risk): The purpose of an Academic Warning is to provide early intervention and guidance for potentially at-risk students. Students may be placed on Warning at any time if faculty identify concerns or if academic deficiencies are noted in medical knowledge, skills, or professionalism. Warning terms are documented in an Academic Improvement Plan (AIP) prepared by the ASPC, course director, and/or faculty advisor. AIPs are filed in the student’s academic record. Students who fail to complete the AIP and/or receive three Warnings in one semester are placed on Academic Probation. An Academic Warning is not recorded on the permanent university transcript and is not reportable during licensure applications.

• ACADEMIC PROBATION (deficient): Alerts students that they have not met minimum academic standards and are at risk for program dismissal. Depending on the nature of the deficiency, Probation may be assigned without a prior Warning. Students may be placed on Probation at any time for failure to complete a Warning AIP, repeated academic deficiencies, and/or a critical deficiency. Probation terms and required remediation are documented in a written Academic Improvement Plan (AIP), and students are accountable to the ASPC for completion of remediation and reassessment. Probation is documented in the student’s academic record, may be reportable during licensure applications, and may include restrictions as determined by the ASPC. Students may not graduate while on Probation.

• DISMISSAL (critical deficiency): A formal action resulting in the involuntary removal of a student from the WSU PA Program for failure to meet required academic performance standards. Depending on the nature and severity of the deficiency, dismissal may occur without a prior Academic Warning or Academic Probation. Decisions regarding dismissal are made by the Academic Standards and Progression Committee (ASPC) and forwarded to the Program Director/ Department Chair, who communicates the final decision to the student in writing. Dismissal actions and related documentation are maintained in the student’s educational record. A3.15d

Note: An AIP remains valid and enforceable whether or not the student signs it. The signature indicates acknowledgment only; refusal to sign does not void the plan or any related academic standing or sanction.

______________________________

Effective Date: 01/2023 Review History: 2023, 2024, 2025,

Responsible Committee: ASPC

Related ARC-PA Standards: A3.15a | A3.15b |  A3.15c  |  B4.01b  |  B4.03a |  B4.03b | B4.03c |  B4.03d  | B4.03e 

Revision History: N/A

BACKGROUND and PURPOSE

The Department of Physician Assistant Medicine is one of twelve departments within the Dumke College of Health Professions at Weber State University (WSU).

The purpose of this policy is to outline the Weber State University Physician Assistant Program (WSUPAP) governance structure, operational processes, and its relationship with WSU. App 3a

POLICY

The Chair of the Department of Physician Assistant Medicine serves as the Program Director and chief administrator, with ultimate responsibility for WSU PA Program operations. The Department Chair / Program Director reports to the Dean of the Dumke College of Health Professions (DCHP) and ensures program operations align with College and University policies. All PA program principal faculty, the medical director, and staff report directly to the Program Director.

The program director, medical director, and principal faculty contribute to all major academic functions, including student instruction A2.05c, service, scholarship, and administration. Although the balance of responsibilities varies by role, teaching and student engagement are the primary expectations for WSU faculty. Specific responsibilities for each position are detailed in the corresponding job descriptions and task lists. To meet ARC-PA requirements, and support high-quality instruction, at least two principal faculty members will hold NCCPA certification ^A2.02b.

A diagram illustrating the administrative structure and reporting pathways for DCHP and the WSU PA Program are available at the following link: ^A2.02a

WSUPAP Administrative Structure

______________________________

Effective Date: 01/2023 Review History: 2023, 2024, 2025,

Responsible Committee: PRC

Related ARC-PA Standards: A2.02a | A2.02b | A2.05c

Revision History: N/A

BACKGROUND and PURPOSE

Remediation is an active process designed to help students identify and address deficiencies in knowledge, skills, and attitudes or behaviors necessary for successful progression in the PA program and entry into clinical practice. Through structured feedback, targeted learning activities, and reassessment, remediation supports student development while maintaining the academic and professional standards of the program.

The purpose of this policy is to define the expectations, processes, and responsibilities related to remediation and reassessment, ensure fairness and consistency in their application, and promote student success while safeguarding program integrity and patient safety.

______________________________________________________________________

POLICY

Students who fail to meet the academic standards outlined in the ????? policy, will be required to complete a formal remediation process, followed by reassessment.^{A2.05f, A3.15c}

The goal of remediation is to facilitate a student’s mastery of knowledge, skills, and professional behaviors in areas of deficiency. In the case of remediation, an Academic Improvement Plan (AIP) will be prepared by the Course Director, faculty advisor, appropriate faculty member, and/or the ASPC. At a minimum, AIPs document the academic deficiencies identified, required remediation activities and assignments, timeline for completion, how the deficiency will be reassessed, and signatures of the student and the appropriate faculty member. An AIP remains valid and enforceable whether or not the student signs it. The signature indicates acknowledgment only; refusal to sign does not void the plan or any related academic standing or sanction.

Following remediation, reassessment is required to ensure students have achieved the desired level of competence in deficient areas. Reassessment will take different forms depending on the area of deficiency; the AIP will outline specifics pertaining to reassessment.

Students who do not pass a reassessment will be placed on academic warning and referred to the ASPC for further remediation and reassessment.

Note: Students who require remediation and reassessment must remediate outside of the regular course scheduled hours and may forfeit scheduled break time between semesters.

An algorithm outlining the remediation and reassessment processes can be found at the following link:

Weber State University PA Program Remediation Algorithm

______________________________

Effective Date: 1/2023 

Review History: 2023, 2024, 2025

Responsible Committee: ASPC

Related ARC-PA Standards: A2.05f | A3.15a

Revision History:

The original algorithm placed students on WARNING each time they failed an exam. Students could return to good standing by successfully remediating the exam and passing the reassessment. However, if they failed the reassessment, they were moved directly to PROBATION.

Although we had only a couple of failed reassessments, we determined that students were progressing to probation too quickly in the process. As a result, we revised the algorithm. Failing an initial exam no longer triggers a Warning status. Instead, students are placed on WARNING only if they fail the reassessment after remediation. If they continue to demonstrate unsatisfactory performance after that, they then move to PROBATION.

BACKGROUND and PURPOSE

The WSU PA Program seeks to provide a safe experience for students and personnel while on and off campus.

The purpose of this policy is to provide WSU PA Program personnel and students with information regarding safety while associated with the program.

______________________________________________________________________

POLICY

On-Campus ^A1.02g

Weber State University (WSU) has a state-authorized law enforcement agency that handles emergency management, crime investigation, and other police services for the university. In addition to providing campus security, they provide safety and preparedness information and offer courses to members of the university community.

Measures to ensure on-campus safety include the following:

Faculty, staff, and students are required to enroll in Code PURPLE, the campus alert system, that issues notifications about significant emergency situations on campus.

The Strategic Threat Assessment and Response (STAR) Team , in accordance with WSU PPM 3-67, evaluates potential safety threats to the WSU community. This team identifies and assesses potential threats and makes recommendations to reduce or eliminate threats.

Security escort services are available by calling 801-626-6460.

The university publishes an Annual Security / Fire Report and Safety Plan which includes crime statistics, prevention resources, alcohol and drug policies, fire data, and related safety information.

The WSU Emergency Operations Plan outlines natural and man-made hazards that may affect the WSU campus and sets forth guidelines for effective emergency response.

For general guidance, the university provides Safety Tips and Red Flags. For emergencies, call 911.

Off-Campus ^A1.02g

The WSU PA program vets each new clinical site for safety prior to use for student training; During initial visits, the Director of Clinical Education (DCE) tours facilities and interviews preceptors to ensure a safe and secure environment. Sufficiency of safety measures are documented in the SCPE Selection, Monitoring, and Retention Form (SMRF). Any identified concerns are addressed with site administrators or preceptors prior to the placement of students.

Ongoing safety is reviewed annually through in-person or virtual SCPE site evaluations conducted by the DCE, including verification of any policy or procedural changes. Students also provide safety feedback through the Student Evaluation of Preceptor / SCPE form.

Students who feel unsafe at any point during SCPE must notify the program immediately. For emergencies, call 911.

______________________________

Effective Date: 1/2023 

Review History: 2023, 2024, 2025

Responsible Committee: ASPC

Related ARC-PA Standards: A1.02g

Revision History: N/A

BACKGROUND and PURPOSE

Physician assistant students are trained in the generalist medical model and therefore require clinical experience with patients across the lifespan and in a broad range of settings.

The purpose of this policy is to define clinical site affiliation and Supervised Clinical Practice Experiences (SCPE) assignment processes to ensure compliance with ARC-PA Standards and support high-quality SCPEs.

______________________________________________________________________

POLICY

The following requirements apply to all students enrolled in the WSU PA Program:

• Students may not enter or train at any clinical site as WSU PA student unless a fully executed Affiliation Agreement addressing liability, malpractice, and site-specific requirements is in place.
• Students are not permitted to arrange their own clinical experiences or contact clinical sites or preceptors directly regarding rotations ^A3.03
• Under no circumstances may students exchange rotation sites or change preceptors within a site without prior approval from the Director of Clinical Education.
• Final decisions regarding SCPE rotation sites, timing, and activities are made by the Director of Clinical Education.
• Due to the dynamic nature of clinical education, the program reserves the right to modify SCPE assignments as needed. Students are expected to demonstrate flexibility and professionalism.

The following information describes how this policy is implemented and how the program ensures compliance with ARC-PA Standards:

• The program ensures the availability of a sufficient number of affiliated clinical sites to meet ARC-PA Standards and support student achievement of all required clinical learning outcomes ^A1.10a.
• All core SCPEs are located within the United States ^{A1.10b, B3.02} and, when feasible, within a 60-mile radius of campus. When a required rotation is assigned beyond this radius, students may receive a stipend to assist with housing costs.
• SCPE assignments are made by the clinical team using a holistic review of each student, which may include strengths and areas for growth, fit with available preceptors or sites, and, when feasible, relevant personal circumstances. Student preferences may be considered but are not guaranteed due to site availability and program needs.
• Students will be notified of SCPE schedule changes as early as possible.
• Students may suggest potential SCPE sites by submitting a SCPE Request Form to the Director of Clinical Education at least four months prior to the clinical year to allow sufficient time for site evaluation and required documentation. The program may decline proposed sites based on feasibility, site capacity, administrative burden, or alignment with program needs.

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Required Rotations

The WSU PA Program requires students to complete SCPEs in a variety of medical settings ^B3.04 and specialties ^B3.07 across the lifespan ^B3.03 to meet program learning outcomes and prepare for clinical practice. Students must also complete one elective rotation in internal medicine or an internal medicine subspecialty. Acceptable preceptors include board-certified physicians, licensed and NCCPA-certified physician assistants, and other qualified healthcare providers ^B3.06a–c; however, the majority of supervised clinical instruction must come from practicing physicians and PAs. ^B3.05 Time spent in each core rotation may vary by student based on site-specific experiences, student performance, and site availability. Faculty are responsible for determining rotation length and ensuring each student attains sufficient clinical exposure to meet required program expectations and learning outcomes.

• Internal Medicine (Inpatient Hospital Setting) (12 weeks)
• Primary Care: (13 weeks)
• Family Medicine (7 weeks)
• Pediatrics (2 weeks)
• OB/GYN (2 weeks)
• Behavioral Health (2 weeks)
• Surgery (4 weeks)

• Emergency Medicine (4 weeks)

In addition to required core rotations, students must complete one elective clinical experience. The elective is intended to support an area of interest, address deficiencies, and/or explore potential future practice settings.

Due to the program’s focus on adult hospital medicine, elective rotations must be in internal medicine or an adult internal medicine subspecialty. The student has input on which experience may be selected, however, the program reserves the right to assign a specific elective or replace the elective with a repeat of a failed core rotation. Elective options include the following (based on availability):

• Cardiology
• Pulmonology
• Endocrinology
• Nephrology
• Heme/Onc Inpatient IM
• Gastroenterology
• Infectious Disease
• Critical Care
• Rheumatology
• Neurology

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Effective Date: 1/2023 

Review History: 2023, 2024, 2025

Responsible Committee: PCC

Related ARC-PA Standards: A1.10a | A1.10b | A3.03 | B3.02 | B3.03 | B3.04 | B3.05 | B3.06a | B3.06b | B3.06c | B3.07

Revision History:

BACKGROUND and PURPOSE

To ensure students are able to fulfill program learning outcomes during their clinical training, the Weber State University Physician Assistant Program has defined a process for the initial and ongoing evaluation of clinical sites and preceptors and their suitability for use as Standardized Clinical Practical Experiences (SCPEs).^C2.01

The purpose of this policy is to outline WSU’s PA Program clinical site selection, monitoring, and retention process and define clinical site expectations and requirements. ^C2.01

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POLICY

Clinical sites and preceptors are selected and monitored primarily by the Director of Clinical Education (DCE). The program will secure clinical sites and preceptors in sufficient numbers to allow all students to meet the program’s learning outcomes for SCPEs. ^B3.01

Once identified, the clinical team will contact the site and/or preceptor to complete an in-person or virtual evaluation to determine suitability for use as a SCPE. Data are documented in the Clinical Database.

To ensure students are able to meet program outcomes, clinical sites and/or preceptors are evaluated on the following parameters:

The clinical team will visit sites either in person or virtually to evaluate them for student accessibility, safety, and workspace suitability. The clinical team will address issues that present potential safety concerns with the administration of the clinical site and/or preceptor prior to the placement of students.

Using the Preceptor CLO Survey, the clinical team vets preceptors to ensure they have the ability to help students meet the program’s required SCPE learning outcomes. The team ensures preceptors can offer a variety of encounter types ^B3.03a, in patients across the lifespan, B3.03b in women’s health ^B3.03c, surgical management ^B3.03d, and behavioral health ^B3.03e, in a variety of medical settings ^B3.04 and specialities ^B3.07.

The Clinical Team ensures the majority of instruction for the supervised clinical practice portion of the educational program comes primarily from practicing physicians and physician assistants. The following requirements apply to instructional personnel participating in the supervised clinical practice portion of the program:

• Practicing physicians must be licensed and specialty board certification in their area of instruction.
• Physician assistants must be NCCPA-certified with current licensure and at least one year of experience. ^{B3.05, B3.06a, B3.06b}
• Non-physician or PA healthcare providers must possess appropriate education, certification, and clinical expertise for the instructional area, maintain current credentials, have at least one year of specialty clinical experience, and meet applicable CLO survey requirements. ^B3.06c

The ability and willingness to supervise students are documented in a Clinical Faculty Agreement or Clinical Site Agree.

The clinical team verifies that all clinical faculty actively serving as SCPE preceptors hold a valid license (and when indicated, a valid certification) that allows them to practice in their area of instruction. ^{A2.16, B3.06a} In addition, sites receive a copy of the WSU PA Program Preceptor Handbook, the applicable SCPE syllabus, and instruction from the team as to WSU PA Program requirements and expected learning outcomes. The WSU PA Program informs students of designated instructional clinical faculty for each clinical site prior to the start date of their SCPE. ^A2.17

• WARNING – The purpose of a Site Warning is to intervene early and provide guidance to potentially at-risk clinical sites. The PCC can place a site on warning at any time for concerns or deficiencies. Terms of a warning, including stipulations placed on sites to remediate deficiencies, will be documented in an Academic Improvement Plan (AIP). Utilization of a site or preceptor is not restricted during a warning period.
• PROBATION – Probation is used to alert clinical sites that they are failing to meet minimum standards, placing them at-risk for suspension. The PCC can place clinical sites on probation at any time when concerns or deficiencies are identified. Terms of probation, including stipulations placed on clinical sites to remediate deficiencies, are documented and presented to the site in an Academic Improvement Plan (AIP). Utilization of sites or preceptors on probation will be limited as outlined in the AIP.
• SUSPENSION – A site can be suspended at any time for repeated deficiencies, failing to successfully complete an AIP, and/or a critical infraction. Decisions regarding suspension are made by the PCC who will convey the final decision to the site. Suspended sites may be reassessed to determine whether deficiencies have been corrected before reinstating them as a SCPE site.

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Effective Date: 01/2023

Review History: 2023, 2024, 2025,

Responsible Committee: PCC

Related ARC-PA Standards: APP14 | A2.16 | A2.17 | B3.01 | B3.03a | B3.03b | B3.03c | B3.03d | B3.03e | B3.04a | B3.04b | B3.04c | B3.04d | B3.05 | B3.06a | B3.06b | B3.06c | B3.07a | B3.07b | B3.07c | B3.07d | B3.07e | B3.07f | B3.07g | C2.01a | C2.01b | C2.01c

Revision History: N/A

BACKGROUND and PURPOSE

As future healthcare professionals, PA students are expected to demonstrate professionalism in all settings, including online. Social media and digital communication are valuable tools but must be used responsibly to protect patient privacy, maintain professional boundaries, and reflect the values of the PA program.

The purpose of this policy is to define expectations for social media use to ensure professional conduct, protect confidentiality, and promote a respectful and responsible online presence throughout the PA program.

POLICY

Students are responsible for their social media use and must follow these professional standards:

• Communicate courteously, respectfully, truthfully, and considerately at all times.
• Follow clinical site social media policies when they are more restrictive than program guidelines ^A3.01.
• Do not post inaccurate, misleading, or inflammatory content about the WSU PA Program.
• Students are accountable for unprofessional social media behavior, even if the post itself is not illegal.
• Do not use social media during class activities or on-site clinical time.
• Do not communicate with patients via social media.
• Personal views should be shared only on personal accounts; unprofessional content, even on personal platforms, may impact professional reputation.
• Students may identify as WSU PA students when posting but must clearly state that opinions are their own. The program is not responsible for any resulting consequences.
• Program-affiliated accounts may not be used to promote personal opinions, political agendas, or commercial products.
• Students are responsible for content in which they are tagged and must promptly remove themselves from inappropriate posts.
• Do not share assessment-related or confidential academic content, including case studies, assignments, exams, quizzes, or related materials.
• Do not post content that is offensive, obscene, threatening, or discriminatory—including disparaging remarks related to race, color, creed, sex, age, religion, marital status, sexual orientation, national origin, or mental or physical disability.
• WSU PA Program faculty and staff may not send or accept social media “friend requests” with students or communicate with students via social media platforms.
• Follow all copyright and fair-use laws and WSU PA Program trademarks or icons may not be used without prior approval.

Violations of this policy are considered unprofessional and may result in ASPC disciplinary action.violations are considered unprofessional and may result in ASPC disciplinary

There is no such thing as an anonymous posting, even on what is assumed to be a private account. Internet activities may be permanently linked to the author and students future in the program as well future employment may be jeopardized by inappropriate behavior online; be judicious when posting content.

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Effective Date: 1/2023 

Review History: 2023, 2024, 2025

Responsible Committee: ASPC

Related ARC-PA Standards: A3.01

Revision History: N/A

BACKGROUND and PURPOSE

Student assessment is an integral part of both didactic and clinical education, ensuring that students adequately meet program expectations and have the knowledge, skills, and attitudes required to enter professional PA practice.

The purpose of this policy is to give students an understanding of how they will be assessed and evaluated during the program and to outline expectations of behavior and protocols regarding assessments.

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POLICY

The program conducts frequent, objective, and documented evaluations to ensure students meet defined learning outcomes and instructional objectives. ^B4.01a The program director and all principal faculty participate in student evaluation. ^A2.05d

Students complete both formative and non-formative assessments. Formative assessments provide feedback to identify strengths, address areas for improvement, and allow early intervention. ^B4.01b  Non-formative assessments are higher-stakes evaluations used to measure progress toward program competencies; students receive general performance feedback without item-level details.

In-house exams are written by a faculty committee in consultation with guest instructors when applicable.

During all phases of the program, students will be evaluated using a variety of assessments. Basic information is provided here; more detailed information will be available in specific course syllabi.

• Didactic Course Exams are timed, multiple-choice tests modeled after board-style examinations, typically allowing about one minute per question, though adjustments may be made depending on exam design. Students complete these exams first individually and then as a group, reinforcing peer-to-peer learning, deepening understanding, and reflecting the collaborative nature of medical practice.
• OSCEs (Observed Standardized Clinical Examinations) are practical, standardized assessments designed to evaluate direct patient care skills in a simulated environment. They assess history-taking, physical examination skills, clinical reasoning and problem-solving, communication, and professionalism. OSCEs are scored using standardized rubrics to ensure fairness and consistency.
• Didactic Summative Assessments ^B4.03 are administered at the end of each didactic semester to evaluate knowledge retention and competency development. They will include a written exam, skills evaluations, and an OSCE, assessing clinical and technical skills a, clinical reasoning and problem-solving skills b, interpersonal skills c medical knowledge d, and professional behaviors e. Summative scores do not contribute to course grades but must be passed for progression in the program.
• Professionalism Evaluations are conducted throughout the program using a rubric aligned with competencies outlined in the Code of Professional Conduct. Results are recorded as part of each Professional Development course in the corresponding semester and contribute to ongoing assessment of readiness for professional practice.
• PACKRAT Exams (Physician Assistant Clinical Knowledge Rating and Assessment Tool), are national multiple-choice examinations developed the Physician Assistant Education Association (PAEA). Administered at the end of the didactic year and again near the end of the clinical year, PACKRAT exams help students identify areas of weakness and inform faculty of potential curricular gaps. Scores are not used toward grades or progression.
• End-of Rotation™ (EOR) Exams are published and administered by PAEA. These board-style exams are aligned with the same task lists and objectives emphasized during the didactic year, and are required at the conclusion of each core clinical rotation. Because EOR exams undergo statistical review for validity, students may not challenge exam questions for grade changes.
• End-of-Curriculum (EOC) Final Summative Assessments ^B4.03 are administered during the final Return Visit of the clinical phase and serve as the program’s final comprehensive evaluation. The EOC verifies readiness for entry-level clinical practice by assessing clinical and technical skills a, clinical reasoning and problem-solving b, interpersonal skills c, medical knowledge d, and professional behaviors e. The assessment includes a PAEA-administered written exam, skills evaluation, and an OSCE.

Unless otherwise specified by the Course Director, the following protocols apply to all assessments

• Students must arrive/log in 15 minutes prior to the scheduled start time; troubleshooting must be done before the start time.
• Assessments will start and end on time. Late arrivals/exam openings will not receive extra time.
• Failure to submit an exam when directed will be documented and result in failure.
• Repeated tardiness is unprofessional and may result in an ASPC meeting and academic sanctions.
• All discussion must stop when the exam password is given.
• Missed Assessments - Refer to the Attendance and Punctuality Policy.

• Personal items (notes, bags, phones, smart watches, hats) must be secured in student lockers; items may not be left in hallways.
• No food allowed; water only in non-disruptive containers.
• A proctor will be present, circulate the room, and report suspicious behavior.
• Students may not ask questions about exam content during the assessment.

• Privacy screen and partitions are required during testing.
• Report any perceived or identified exam content issues should using Examplify’s feedback feature.
• Report technical or administrative issues to the proctor.
• Photos, screen captures, or copying of exam content are strictly prohibited.

• Breaks are generally not scheduled; students should prepare beforehand.
• Exception: Summative and PACKRAT exams, which include scheduled breaks
• For unscheduled breaks, students must raise their hand and obtain proctor approval.
• Computers must remain ON during breaks; no additional time will be given.
• During breaks, students may not access personal items (phones, notes, computers, study material).

• Once finished, students must leave the room and may not re-enter until the exam is complete.
• Prior to leaving the room, students must turn in note paper to the proctor
• Students may not congregate outside of the classroom after exams.
• Repeated disruption or inappropriate behavior during exams will not be tolerated.
• Exams must be taken at scheduled times. Except in extreme circumstances (determined by the ASPC), early or alternate testing will not be permitted.
• See the Attendance and Punctuality Policy for excused absences.
• Students with approved accommodations must notify the Director of Didactic Education and Director of Clinical Education upon matriculation and before each semester. (WSU Disability Services)

Academic integrity is essential to fairness and the reputation of the program. All students are expected to uphold the highest standards of honesty and professionalism.

Violations include, but are not limited to:

• Copying or sharing answers or test information.
• Using unauthorized references or shared documents during assessments
• Discussing assessment content (questions, format, or difficulty) at any time.
• Electronically copying exam content (photos, screenshots, or digital files).
• Any action that compromises the integrity of an assessment.

Violations of academic honesty or professionalism may result in an ASPC meeting and sanctions up to and including immediate dismissal. Students are expected to promptly report any suspected or observed breaches to faculty.

Following exams, students will receive a list of strengths and opportunities comprised of topics, tasks, and objectives to aid students in further study and potential remediation.

Assessment grading is outlined in course syllabi. Formative assessments are graded and returned at the course director’s discretion. Final exam grades are released only after validity review by the Exam Review Sub-committee and completion of course evaluations.

Minimum passing scores are defined in the Program Progression Policy. Students who do not meet passing standards must complete remediation and reassessment as outlined in the Academic Deficiencies, Remediation, and Reassessment policy. Repeated remediation may trigger ASPC review and result in academic warning, probation, an Academic Improvement Plan (AIP), failure to progress, or dismissal.

______________________________

Effective Date: 01/2023

Review History: 2023, 2024, 2025,

Responsible Committee: ASPC

Related ARC-PA Standards: A2.05d | B4.01a | B4.01b | B4.03a | B4.03b | B4.03c | B4.03d | B4.03e

Revision History: N/A

BACKGROUND and PURPOSE

PA education is rigorous, and students are expected to treat the program as a full-time commitment. During the didactic phase, students spend roughly 40 hours per week in scheduled learning, with an additional significant time commitment for study and assignments. During clinical rotations, students spend 30–40 hours per week at clinical sites, plus required coursework and preparation for exams.

Given these demands, the purpose of this policy is to outline the WSU PA Program’s expectations regarding student employment and shadowing while enrolled in the program.

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POLICY

Student Employment

To avoid conflicts with the professional and educational objectives of the WSUPAP—and given the demanding nature of the program, outside employment is strongly discouraged. ^A3.15e If students choose to work, they must notify their assigned academic advisor. Employment will not excuse tardiness, absences, or poor academic performance, nor may students alter scheduled classes, labs, service activities, or clinical rotations to accommodate work.

Students working under another professional license must do so entirely outside their PA student role, within the scope of their licensure, and without representing or appearing affiliated with the WSU PA Program in any way. For example, a student working an RN shift during breaks is functioning independently of the program. Weber State University assumes no liability for services provided in this capacity.

PA students function solely as learners and may not assume duties designated for employees. In accordance with ARC-PA standards, students may not work for the PA Program in any paid or volunteer capacity. ^A3.04 They may assist in didactic or lab activities but cannot substitute for instructional faculty, clinical staff, or administrative staff, nor serve as primary instructors or instructors of record. ^A3.05a-b Students may not receive compensation for any services performed within the program.

Students may not replace clinical or administrative staff during Supervised Clinical Practice Experiences (SCPEs). Medical services may only be performed when assigned or approved as part of the curriculum and must remain within the student learner role.

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Shadowing

Shadowing is to be strictly observational. Students may not provide patient care or represent themselves in any way as a student in the WSU PA program. Weber State University assumes no liability for activities performed while shadowing.

______________________________

Effective Date: 1/2023 

Review History: 2023, 2024, 2025

Responsible Committee: ASPC

Related ARC-PA Standards: A3.04 | A3.05a | A3.05b | A3.15e

Revision History: N/A

BACKGROUND and PURPOSE

WSU PA students work in clinical settings where they must clearly identify themselves as students. To protect patient safety, there must be no confusion among patients, families, or clinical staff about a student’s role or level of training. It must be clear to patients that a student is involved in their medical care alongside of a licensed medical provider.

The purpose of this policy is to outline students’ responsibility to accurately represent their student status and explains the consequences for misrepresentation, including providing false, confusing, or intentionally misleading statements about their professional role.

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POLICY ^A3.06

• Students must always identify themselves as physician assistant students to patients and clinical site staff and never as a physician assistant, physician, resident, or medical student. This is required by the State of Utah Department of Professional Licensing (DOPL).
• Students may not represent themselves as a physician assistant student except during official program-sponsored activities, and are prohibited from making any false, erroneous, or misleading statements about their professional status, directly or indirectly, to anyone in a clinical setting.
• Students must wear a Weber State University photo ID during all program-related activities. The ID must be visible at all times and worn above the waist; it may not be clipped to a waistband. Students must also wear site-specific identification if required by the clinical site.
• During SCPEs, students must wear an approved short white lab coat with the WSU PA Program icon while performing any patient care, unless wearing it is inappropriate based upon the activity being performed (e.g., OR, pediatrics) or if expressly advised against by their preceptor. Long white coats are not permitted. Coats must be kept clean and neat.
• Students may not use previously earned credentials (e.g., RN, MD, Ph.D., Dr. etc.) for identification purposes, and may not function in a prior professional role.
• In clinical settings, students act solely as PA students under preceptor supervision. Even if asked to do so, students may not replace staff or assume primary responsibility for patient care. If this occurs, the student must notify the WSU PA Program Director of Clinical Education or Clinical Coordinator immediately.

Students who fail to identify themselves appropriately or who misrepresent their role are in violation of Utah law. Doing so will result in referral to the ASPC and may result in automatic and immediate dismissal from the Program, and may result in a disciplinary hearing with the DOPL board of Utah.

______________________________

Effective Date: 1/2023 

Review History: 2023, 2024, 2025

Responsible Committee: ASPC

Related ARC-PA Standards: A3.06

Revision History: N/A

BACKGROUND and PURPOSE

To support continuous improvement and comply with ARC-PA standards, the PA program conducts an ongoing, structured self-assessment that includes collecting and analyzing student feedback. Students are responsible for providing constructive feedback throughout the program. The WSU PA Program values and uses this feedback to enhance the educational experience.

This policy outlines students’ responsibility to participate in required evaluations and surveys as part of the program’s self-assessment process.

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POLICY

Completion of program evaluations and surveys is both a student right and a required component of participation in the WSU PA Program. Evaluations support student reflection and professional growth, provide a formal mechanism for feedback, and inform program improvement, curriculum development, and faculty advancement decisions (e.g., tenure).

Students are expected to provide feedback that is professional, constructive, specific, useful, and non-personal. Evaluations are intended to promote improvement and development of the program and its faculty and should not be used to express personal grievances.

Feedback is reviewed in aggregate and within the context of program requirements and accreditation standards; therefore, individual or cohort preferences do not automatically result in immediate program changes. Some improvements may be implemented in future cohorts, just as current students benefit from feedback provided by prior cohorts.

Although students may submit feedback anonymously, they are encouraged to include their names and stand behind their comments. There will be no retaliation for professional, constructive feedback; however, inappropriate, inflammatory, racist, or sexist comments may result in an ASPC review and academic sanctions. Grades are based solely on course performance and are not influenced by evaluations. Evaluations are released to instructors only after final grades are submitted, and completion is required prior to grade release.

PA program evaluations and surveys include, but are not limited to, the following:

DIDACTIC PHASE (Year 1)

• Student Evaluation of Admissions
• Student Evaluation of Orientation
• New Student PAEA Survey
• AAPA Registration Survey
• Student Evaluation of Didactic Instructors / Courses
• Student Evaluation of Didactic Phase
• Other surveys as requested

CLINICAL PHASE (Year 2)

• Student Evaluation of Preceptor / SCPEs
• Preceptor Evaluation of Student
• Student Evaluation of Clinical Phase
• Student Exit Survey
• Other surveys as requested

POST-GRADUATION

• PAEA Graduation / Exit Survey
• Alumni Survey 1 year and then annually
• Other surveys as requested

Evaluation guidelines to help students adhere to this policy:

• Be Constructive: Identify strengths and areas for improvement in a solution- oriented manner.
• Be Useful: Ensure feedback is actionable and within the program’s control.
• Be Specific: Focus on clear, objective behaviors or situations rather than vague opinions.
• Keep It Professional: Avoid personal attacks or harassment; address the situation and its impact on your learning.
• Avoid Emotionally Charged Language: Use specific examples instead of emotional terms, and focus on behaviors or situations.
• Balance Feedback: Include both strengths and opportunities for improvement.
• Offer Solutions: When possible, suggest realistic improvements based on your experience as a learner.

______________________________

Effective Date: 1/2023 

Review History: 2023, 2024, 2025

Responsible Committee: ASPC

Related ARC-PA Standards: None

•  
• Professional Development III
• Clinical Integration III
• Obstetrics/Gynecology
• Neurology
• Gastroenterology
• Musculoskeletal Disorders II
• Psychiatry
• End-of-Didactic Summative III (No credit, required for graduation)

BACKGROUND and PURPOSE

Accreditation supplement to University Policy PPM 1-8-3.5

The Weber State University Physician Assistant Program is accredited by the Accreditation Review Commission on Education for the Physician Assistant (ARC-PA), the accrediting body responsible for establishing standards for PA education programs in the United States.

The purpose of this policy is to outline the program's teach-out plan and student support processes in the event of suspension or loss of ARC-PA accreditation, ensuring timely communication and continuity for currently enrolled students.

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POLICY

In the event of program closure or loss of ARC-PA accreditation, the WSU Physician Assistant (PA) Program will implement Weber State University’s institutional Teach-Out Policy in accordance with applicable federal law and Northwest Commission on Colleges and Universities (NWCCU) requirements.

Teach-out implementation will be overseen by university leadership in coordination with the Program Director and will include student communication, course scheduling, academic advising, and completion planning. Admission of new students will cease upon notice of accreditation withdrawal.

Currently enrolled students will be provided the opportunity to complete program requirements with minimal disruption. If needed, the University may pursue arrangements with an ARC-PA accredited program with appropriate capacity and resources to support degree completion and continued eligibility for PANCE certification.

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Effective Date: 1/2023 

Review History: 2023, 2024, 2025

Responsible Committee: PRC

Related ARC-PA Standards: A1.02h

Revision History: N/A

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