Work While Away Guide

WSU employees may occasionally need to perform work operations while at home or away from campus.  Some WSU systems, however, are not accessible from off-campus without completing additional steps. Therefore it is important that employees are planning ahead and working with their IT support to make sure their computer devices are prepared to work while off-campus.

Below are resources that will help when working from off-campus:

Secure vs Open Wi-Fi Networks

When you connect to a Wi-Fi network, that network may or may not be secure.  An unsecure or open network will transmit data as plain text, including usernames and passwords.  Anyone who may be "sniffing" the network will have access to all transmitted data.  A secure network will be password protected and encrypts all data before transmitting it. There are many ways to configure a network, so ask whoever set up the network if you are unsure if a connection is secure or not.

Regardless of what type of Wi-Fi network you are connected to, establishing a Virtual Private Network (VPN) connection can ensure that all your computer's network data is encrypted even on an open network.

Establishing a VPN Connection

A VPN connection will secure and encrypt the network data your computer transmits. It is recommended that you use VPN after connecting to an unsecure or open network, such as a coffee shop or hotel.

In addition, a VPN connection must be established in order to access a variety of sensitive systems or data from off-campus.  Refer to the following table:

Does Not Require VPN Does Require VPN
  • Weber Gmail Suite
  • Most eWeber Apps
  • Canvas
  • ChiTester
  • Box


  • Remote Desktop Connection
  • Argos Reporting
  • ApplicationXtender / WebXtender
  • EMS (Event Management System)
  • HR / Payroll Data
  • Protected Health Information 
  • Banner Application Navigator (INB)


Instructions for installing and using WSU's VPN client can be accessed here.

Remotely Accessing a Campus Computer

Connecting remotely to a campus computer allows you to interact with a campus computer as though you were sitting in front of it.  This allows access to things like documents saved on the desktop, applications installed on the computer, and mapped computer drives. Remote controlling a campus computer requires use of the Remote Desktop Connection software.

Instructions for remotely accessing a campus computer can be found below:

If you require assistance or have further questions, please contact the IT Service Desk.

While using WSU's network services, users are subject to WSU's Acceptable Use Policy for Computing and Network Resources (PPM 10-2).  Violation of this policy may result in a user's network access being suspended.  Note that any sort of peer-to-peer (P2P) connection is strictly prohibited while on campus (Torrents, Limewire, etc.).