Disability Documentation

Documentation is a vital part of requesting and receiving academic accommodations at Weber State. Complete documentation comes from a qualified source, establishes a disability diagnosis, provides details about the current functional limitations due to said disability, and makes appropriate accommodation recommendations.

Required Elements for Documentation of a Disability

Qualified Source:

Documentation should be provided by a licensed (or otherwise appropriately credentialed) individual. Disability Services staff must be able to establish said credentials. It is also reasonable to expect the credentials of the diagnostician to be related to the type of condition, disability or disorder being diagnosed.


A full diagnosis statement should:

  • Identify the disability, including DSM or ICF diagnostic codes, and provide a full clinical description.
  • Include a description of the criteria, evaluation methods, procedures, and tests used to make the diagnosis, including dates, observations, and specific results. Possible diagnostic methods include formal instruments, medical exams, structured or unstructured interviews, objective performance measures, and observational data.
  • Describe the typical progression of the disability, such as the expected changes in the functional impact over time. If the condition is not stable, provide information on interventions (such as medications or therapy) and the anticipated or potential impact on the disability over time. Provide a timeline for re-evaluation where appropriate.
  • Describe any current and past accommodations, auxiliary aids, assistive devices, support services, treatments, and medications. Please include an evaluation of the effectiveness of such strategies where possible. Also specify any potential or observed side-effects of any medication or treatment. Note: Accommodation provided at previous institutions or in any other setting are not necessarily binding upon WSU.
  • Be sufficiently current.

Functional Limitations:

Information on how the disability currently impacts the student is integral to identifying appropriate accommodations.

A full functional limitation statement should:

  • Provide clear details on how a major life activity is substantially limited by the disability, focusing on such activities which may pertain to an educational environment. While self-reported data is valuable, it should be substantiated and supported with less subjective methods (formal evaluation, clinical narrative, medical data, etc.)
  • Provide a clear sense of the severity, frequency, and duration of the disability.
  • Includey available information on the episodic nature of the disability and possible environmental triggers or stressors will help to determine appropriate accommodations and anticipate any academic impact.
  • Be relevant to the student’s current functional limitations.

Recommended Accommodations:

While previous accommodations may not always be appropriate to WSU or a specific course, recommendations from professionals with a history of working with the student are always helpful. An exhaustive list of “possible” accommodations is rarely informative; it is essential for recommended accommodations and strategies to be logically related to functional limitations. Include adaptive devices, assistive services, compensatory strategies, and/or collateral support services.

More Information on Documentation