Phone: 801-626-6896
Email: dsctesting@weber.edu

Accommodated testing check-in

• Ogden: SC 181 — Please let front desk staff know you're here for an exam, and our testing staff will check you in for your test.
• Davis: Building D2 256 — Let staff at the Student Services Information desk know you’re here for a test with Disability Services, and they’ll bring you back to the accommodated testing area.

Ogden/Davis Hours

• Monday - Thursday: 8:30 a.m. - 5:00 p.m.
• Friday: 8:30 a.m. - 4:30 p.m.
• Saturday: 10 a.m. - 2:00 p.m.
• Sunday: Closed

Please note that exams must be completed by our closing time, so we typically schedule the last exam for the day to start at 3 p.m. M-Th, and 2:30 p.m. on Fridays 

 Scheduling Exams

You can now schedule exam times online through your Accommodate student profile! 

To book an exam time for a class you are currently enrolled in:

Step 1: Log in to Your Disability Services Accommodate Portal

1. Go to eWeber.edu and log in with your eWeber username and password
2. In the "Search for Portal Apps" field, search for "Disability Services Accommodate"
3. Click on the Disability Services Accommodate tile
4. Click on Student
5. If prompted to login, use the same username and password as your eWeber account

Step 2: View available testing start times & make a scheduling request

1. Once you are in the portal, click on the “Testing Room” tab
2. Click the “New Booking Request” button
3. Select the course you need to take an exam for
4. Choose a date on the calendar to view available times
5. Select your preferred location and time
6. Complete the request form by providing your exam name, exam type, and any notes you’d like our testing staff to know about this quiz/exam (e.g. one page of notes is allowed, calculators allowed, etc.)
   • Our testing staff will review this request and double-check the information before approving the time. Once your request has been approved, you’ll receive a confirmation email from us! If your request cannot be approved, we’ll reach out to explain why and discuss alternative options with you. 

Some things to note:

1. Online scheduling is only available after your semester request has been submitted. If you don't see any booking options, please check that your request for the current term is complete and that you have shared your accommodation letter with your professors. 
2. At this point in time, placement tests like Accuplacer and ALEKS cannot be scheduled through Accommodate. Please contact us via phone or email to request times for these. This rule also applies to other assessments for classes you are not currently enrolled in (i.e. make up exams for incomplete courses).
3. If you do not see any times available that work with your schedule, please contact us via phone or email. We may be able to provide alternative times or locations with advance notice.

In order for us to prepare accommodations and test information, we ask that students schedule exams with our office at least 24-business hours in advance. This allows our staff time to contact instructors and make arrangements to help ensure a smooth testing experience. 

If you are unable to find a time in Accommodate that suits your needs, please contact us via phone or email so we can work with you to find a solution!

Please contact Disability Services as soon as possible if you are unable to keep your testing appointment or will be arriving late. If you show up more than 15 minutes late for your scheduled time, we may have to ask you to reschedule for another day/time. 

Policies & Procedures

Testing Check-in

When you arrive for your test, please be prepared to show a valid form of photo ID and provide your W# for our proctors to check you in.

• Personal items such as cell phones, backpacks, purses, etc. will not be allowed in testing rooms without an accommodation.
• Proctors may ask students to remove watches, hats, or other accessories and empty any pockets prior to starting the exam. Students will be asked to show their hands and wrists at check-in to verify that no unauthorized materials are present.

By utilizing the accommodated testing center, students are acknowledging that they have read and will adhere to the Student Code of Conduct and our Test Administration Procedures.

Test Administration Procedures

The following procedures must be followed by students and employees to ensure the security and validity of all tests administered by this department. Any deviation from these procedures must be reported immediately to the Accommodated Testing Supervisor.

• All paper tests given by or proctored by this department must be picked up and returned by a badge-wearing employee or the individual instructor; under no circumstances are students permitted to pick up or return exams unless accompanied by an authorized employee.
• Unless specified in writing by the instructor (or approved as an accommodation), students are not permitted to have notes, books, calculators, or other materials in the testing room.
• Office personnel will periodically perform a sight check on students taking exams, and testing rooms may also be monitored by camera to ensure test security and fairness.
• Test Readers are to act only as "eyes" for the student and are not permitted to add or delete material; no information can be inferred through body language or voice inflection.
• Test Scribes will only write exactly what is dictated to them by the student, including punctuation, capitalization, and other grammatical details.
• Students are required to complete the exam in one sitting unless arrangements have been made before the exam begins.
• No student will be allowed study time to prepare for a portion of an exam that the student has already seen or heard unless a specific accommodation has been arranged.
• Unless an instructor provides written approval to keep specific items, all materials—including scratch paper, notecards, and any notes taken during the exam—must be submitted to staff before exiting. Students are strictly prohibited from copying, recording, or electronically transmitting any exam content for use after the test is completed.
• Electronic devices, including (but not limited to) cell phones, smartphones, smartwatches, tablets, and eReaders, are not permitted in the testing rooms without a formal accommodation.
• Students with personal medical devices should notify testing personnel in advance if the device will be needed; if a device requires a brief step-away or periodic monitoring, please inform staff before starting to ensure testing integrity is maintained.
  • Standard medical devices are always welcome; notifying staff simply helps us distinguish them from unauthorized electronics.
• Restroom breaks are only permitted with an authorized accommodation or with prior permission by the instructor.
• Food and drinks are not permitted in testing spaces without an authorized accommodation. In cases where food, drinks, or medication are required as an accommodation, proctors will assist students in managing these items to maintain security and minimize impact on shared testing environments.
• All paper tests administered by this department will be accompanied by a test tracking form to ensure all necessary information and timestamps are recorded.

How Testing Accommodations are Approved and Facilitated

Disability advisors review individual student accommodation requests and determine reasonable plans based on student need. Advisors consider disability information and current or planned course schedules. If needed, advisors may also consult with DS testing staff to determine the best setup for exams—especially when there are multiple options available or specific facility/equipment needs.

→Accommodation Responsibilities

Students

Students are responsible for requesting accommodations, engaging in the decision-making process, notifying their faculty of their needs, and scheduling exams with DS testing staff. They should report any testing issues to DS and their faculty so problems may be resolved effectively. 

Faculty

In many cases, instructors need to be involved in setting up and implementing accommodations.  When a student shares their accommodation verification letter, instructors should meet with students and discuss any testing accommodation needs and develop a plan of action to work with DS testing to implement the accommodations. Faculty should be readily available to communicate with students and DS testing staff for test instructions and materials, especially during open exam windows. DS may also ask faculty to collaborate with university testing centers to implement accommodations. Faculty may also need to include testing accommodation instructions for DS testing and university testing staff in Canvas Quizzes. In most cases, faculty will need to monitor and modify Canvas Quizzes settings to allow for accommodations (i.e. extended time, alternative dates, and authorized materials). 

Disability Advisors

Disability advisors will negotiate the specific testing accommodation plan with instructors and students. They create and modify accommodation decisions and provide accommodation verification letters for students and faculty. 

DS Testing Staff

DS testing staff may help explain how the logistics of the plan might be carried out and answer any questions. DS testing staff support the implementation of testing accommodations, but do not make accommodation decisions. If there are any questions about the testing accommodation plan, DS testing staff may delay the start of an exam to consult with all parties to ensure accommodations are provided effectively. DS testing staff want to help students and instructors with a smooth and accessible experience.

Testing Accommodations & Descriptions

This list provides descriptions of different accommodations offered for exams through Disability Services. All of these must be approved by an advisor (and your instructors should be notified via your Accommodation Letter) before they can be facilitated. Please note that this list is not comprehensive, and there may be variations on how they are facilitated or approved based on individual needs.

• Reduced Distraction Testing Environment
  • If you’re approved for a reduced distraction environment, you’ll be able to take your exams in a space outside of the regular classroom that’s designed to minimize distractions. This usually means a quieter room with fewer interruptions and less visual or auditory stimulation.
  • A reduced distraction space doesn’t have to be completely private — it may include things like noise-cancelling headphones, earplugs, study carrels, white noise machines, or other tools depending on what’s available and what you need.
  • All university testing centers can provide a reduced distraction testing space, but students with this accommodation may schedule exams with accommodated testing staff in advance to secure a smaller testing space or an environment with fewer students than typical testing center spaces. For remote exams, the student must ensure a reduced distraction environment themselves. 
• Private Exam Room
  • A private testing room may be approved when a student needs to test alone—such as when using equipment that can’t be used in a shared space or when distractions from others would significantly impact focus. Accommodations such as a reader, scribe, or breaks do not guarantee a private room, as those accommodations are reviewed separately, based on individual needs.
  • In many cases, a private room may be necessary alongside other accommodations, but it’s not automatically guaranteed. Disability advisors and testing staff will work with you one-on-one to figure out the best testing setup for your needs.
  • Students must schedule testing appointments in advance to secure access to private testing rooms on campus. For remote exams, it’s your responsibility to secure a private space. 
• Extended Test Time
  • Extended time means you’ll get more time to complete your exam once it starts—for example, if the class gets 60 minutes, you might get 90 minutes. It does not mean that you can take the test on a different day or after the deadline unless you also have a separate accommodation for that (like flexibility with deadlines or attendance).
  • If you’re approved for extended time, your disability advisor will list the specific time extension (like 1.5x or 2x) in your accommodation letter. You’ll share that letter with your instructors, who are then responsible for adjusting the time limits in Canvas or other testing platforms.
  • This accommodation can be provided in any appropriate testing location, including remote exams. 
  • If your instructor isn’t sure how to apply the extra time, they can reach out to Disability Services or Canvas Support for help. Our testing staff can walk them through the process.
  • Keep in mind that extended time is often approved along with other testing accommodations. If that’s the case for you, you may still need to schedule your exams through our office to make sure everything is in place.
• Reader/Text-to-Speech Software
  • If you’ve been approved to use a reader or text-to-speech software for your quizzes and exams, this means you’ll have access to support that helps you access the content by having it read aloud—either through a person (reader) or a program (like text-to-speech software).
  • Accommodated testing staff will assist with facilitating the reader or software. To ensure full accessibility, you’ll need to schedule exam times in advance with accommodated testing staff. 
  • This accommodation doesn't automatically include a private testing room, unless your advisor specifically states that it’s needed. If you're using text-to-speech software, we’ll provide headphones so you can use the program in a reduced distraction environment, as long as it doesn’t disturb other students or impact your ability to utilize your accommodations.
  • If you don’t need to use a reader or text-to-speech for a particular exam but still need to take it in our testing center (for other accommodations), that’s totally fine—just let us know when scheduling. Keep in mind, though, that if you aren’t using the reader or software, we can’t guarantee a private room.
• Scribe/Speech-to-text Software
  • If you’ve been approved to use a scribe or speech-to-text software during quizzes and exams, you’ll have access to support that helps you write your answers—either by dictating to a person (scribe) or using assistive software.
  • Accommodated testing staff will assist with facilitating the scribe or software. To ensure full accessibility, you’ll need to schedule exam times in advance with accommodated testing staff. 
  • If you don’t need the scribe or speech-to-text tools for a particular test but still need to use our center for other accommodations, just let us know when scheduling. Please note that private rooms are not guaranteed unless you’re using the scribe or software as part of your approved accommodations.
• Special Equipment
  • If you’ve been approved to use specific tools or supports during quizzes and exams—this could include things like a dictionary, glossary, word processing software, spell checker, grammar checker, AI tools (if approved), enlarged text, exams in braille or alternate formats, medication, food or drink, medical equipment, ergonomic keyboards or seating, and more.
  • In most cases, you’ll need to schedule exam appointments in advance with accommodated testing staff so we can prepare spaces accordingly.
  • If your exam needs to be provided in a different format (for example, enlarged print or braille), your instructor may need to work with our office to make that happen. DS testing staff will work with you, your advisor, and your instructors to coordinate everything so your exam experience is accessible and supportive of your needs.
• Calculator/Calculation Device/Strategy
  • If you've been approved to use a calculator, calculation device, or strategy (like a blank multiplication grid), this can usually be arranged at any WSU testing center or remote testing location. All WSU testing centers are able to provide basic calculators when needed.
  • Your disability advisor will work with your instructors and testing staff to decide the best testing location based on your specific needs.
  • If you've been approved to use a certain strategy or tool—like a blank multiplication grid—your instructor will be responsible for noting this in the testing software so proctors know it's allowed when you check in for your exam.
  • In some cases, your advisor might determine that your accommodation can only be appropriately provided in specific testing locations. If that’s the case, they’ll make a note of it and let our testing staff know, so we can make sure everything is set up for you.
• Memory Aid
  • If you've been approved to use a memory aid or similar tool during exams, please note that it must be approved by both your instructor and your disability advisor before the test begins. The goal of this accommodation is to support your recall of information you’ve already learned—it’s not meant to change or lower the academic expectations of the test.
  • This accommodation can usually be used at any WSU testing center or remote testing location. Your advisor will work with your instructor and the testing staff to decide the best setting for your exams based on your needs.
  • If you're approved to use a memory aid or tool, your instructor will include a note in the testing system (for either in-person or online exams) so that the proctors know it's allowed when you check in.
  • In some cases, your advisor might determine that your accommodation can only be appropriately provided in specific testing locations. If that’s the case, they’ll make a note of it and let our testing staff know, so we can make sure everything is set up for you.
• Captions and Transcripts for Exam Media
  • If your quizzes or exams include audio or video content, all materials should have captions—or in some cases, an audio transcript—to make sure the content is accessible to you.
  • Faculty should connect with Disability Services ahead of time to make sure everything is set up and accessible before your exam.
• Sign Language Interpreting:
  • If you’ve been approved to use sign language interpretation during your exams, this includes help with understanding test instructions to make sure communication is clear. Disability Services will arrange for an ASL interpreter to be available for your exams when you request one. This accommodation can usually be provided in any campus testing center, but you and your advisor will discuss the best testing environment to suit your needs.
  • Unless your disability advisor specifically says otherwise, this accommodation does not include interpretation of test questions, wording, or content knowledge—just instructions and general communication.
  • If you or your instructor have any questions about how this works or what’s included, please reach out to Disability Services. We’re here to help make sure everything is clear and accessible.
• Rest/Breaks
  • If you’ve been approved to take breaks during your exams, the type of break you need will help determine where you can test. Some types of breaks (like short pauses at your seat) may be available at any testing center, while others (like leaving the room or needing extra support) may require you to test in a specific location with accessible areas.
  • Your advisor will include details about your break preferences when you're approved so that testing staff can make sure your testing space is set up appropriately.
• Segmented Exams
  • Segmented exams allow you to complete an assessment in smaller, timed sections rather than in one continuous sitting. This accommodation may be provided on its own or combined with extended time (and other adjustments), depending on your approved plan and the structure of the exam.
  • Segmented testing is often considered when extending the exam length would create an unreasonably long session that introduces additional barriers, such as difficulty maintaining focus, increased fatigue, or health-related challenges. In some cases, segmenting an exam across multiple sessions can provide a more equitable and manageable testing experience while preserving academic integrity.
• Adjusted Deadlines 
  • If you miss an exam or testing window because of an unexpected or acute disability-related issue, you may be eligible to request an adjusted deadline. These requests are reviewed on a case-by-case basis.
  • To use this accommodation, you should reach out as soon as possible—either before the deadline if you know in advance, or right after the barrier occurs if it was unexpected. Your Disability Services advisor, your instructor, and you will work together to discuss reasonable alternatives for completing the exam.
  • Please keep in mind that instructors should set deadlines based on the structure of the course, learning goals, and program requirements, so any adjustments must still fit within those guidelines. If you’re unsure whether this applies to your situation, contact your advisor.