AI for Staff
AI isn’t just for the classroom; it's also reshaping how we work behind the scenes. AI can assist staff members across campus with writing, organization, communication, data analysis, and more. This section focuses on how administrative and support teams can use university-approved AI tools to streamline operations and increase efficiency, all while maintaining compliance with security and data privacy standards. Whether you’re drafting reports, answering emails, or exploring new workflows, our goal is to help you adopt AI in ways that support your work and the students and colleagues you serve.
Data Privacy Guidelines
As you integrate AI tools into your daily work, whether for streamlining processes, enhancing communication, or boosting productivity, it’s vital to protect both institutional and personal data. Keep these best practices in mind:
- Stick with approved services:
- Only use AI platforms that Weber State has vetted.
- Guard confidential information:
- Never enter employee records, financial figures, student data, or protected health details into an AI system unless you’ve been explicitly cleared to do so.
- Review the latest guidance:
- Check the January 2025 IT Division News for role-based use cases, safe-use recommendations, and ways AI can advance administrative goals without putting privacy or compliance at risk.
- Know our security policies:
- Familiarize yourself with university information-security standards. These outline what’s allowed, what isn’t, and why.
- Ask when in doubt:
- If you’re unsure whether an AI tool is appropriate, reach out to IT or the Information Security Office before proceeding.
By following these policy-aligned practices, you’ll help maintain a secure, ethical, and forward-thinking environment that supports Weber State’s mission and operations.
Training and Resources
Learn how to use AI tools to improve communication, simplify repetitive tasks, and streamline daily work. This section offers targeted resources for staff, including short videos, quick guides, and training sessions that demonstrate how AI can be used safely and effectively in administrative roles. Topics include writing support, meeting summaries, and time-saving tips tailored to your responsibilities.
AI News at Weber State
Learn how departments across Weber State use AI to improve processes, support communication, and boost efficiency. The AI News section shares real-world use cases, IT updates, and campus-wide initiatives that show how AI is helping staff do their work more effectively and securely.
