Services
Weber State University supports the use of select AI tools that align with our institutional policies and data security standards. The AI services listed below are the currently approved and conditionally supported tools available for use by students, faculty, and staff. This list will continue to evolve as new technologies are reviewed and approved by the university. Before using an AI service, especially for academic, instructional, or administrative purposes, please review its status and any associated conditions. Be sure to log in with your Weber State credentials when required and always follow data privacy and usage guidelines outlined in our Information Security policies.
AI Service Availability
| AI Service | Status (Use Cases) | Type |
|---|---|---|
| Adobe Express | Conditional (Must authenticate with WSU Account) | Image Generation |
| Adobe Firefly | Conditional (Must authenticate with WSU Account) | Image Generation |
| Gemini | Conditional (Must authenticate with WSU Account) | Text and Image Generation |
| Grammarly | Conditional (Must authenticate with WSU Account) | Text Generation and Writing Assistance |
| Khanmigo | Conditional (Must authenticate with WSU Account) | AI Assisted Teaching and Learning |
| Microsoft Copilot | Conditional (Must authenticate with WSU Account) | Text and Image Generation |
| Notebook LM | Conditional (Must authenticate with WSU Account) | Text and Image Generation |
| Zoom’s Smart AI Assistant | Conditional (Must authenticate with WSU Account) | Text Generation |
Request Security Review
To safeguard personal information and uphold data security standards, Weber State University requires a Software Risk Assessment for any new AI tools or cloud-based AI services being considered for use. AI tools often rely on large-scale data processing, which introduces unique risks, especially when handling student records, financial information, or FERPA-protected data. Before implementing or purchasing an AI solution, users must complete the Software Risk Assessment form. This form helps the Information Security Office (ISO) quickly evaluate potential security, legal, and compliance concerns specific to AI technology. Once submitted, your request will be reviewed by ISO and, if needed, routed to Legal and Purchasing for further assessment. This process ensures that AI tools used at Weber State align with university policies and safeguard institutional and personal data. Starting with a risk review not only protects the university, it also supports responsible, ethical adoption of AI on campus.