Calendars & Announcements

WSU Announcements

 

 

The WSU Announcements are in your eWeber Portal. The announcements are sent out via email to all faculty/staff and students. If you want your event or other information added to the announcements (and you are in Student Affairs), please send the following information to Dani (daniellemckean@weber.edu):

  • Title:
  • URL for more info:
  • Display Dates (up to 2 weeks):
  • Contact Name:
  • Contact Department:
  • Contact Email:
  • Contact Phone:
  • Target Audience: Students, Faculty, Staff, External
  • Message:

If you want access to the announcements to post yourself, you can request it through the announcements channel in the eWeber Portal. You will have to go through training after getting approval to post.

Student Affairs Google Calendar

 

 

The Student Affairs Events calendar exists so we are not planning over each other or duplicating events. We ask that you get your events added to the calendar ASAP and review the calendar as you are planning your events. We also pull the calendar to the Student Affairs website for the public to view.

You are in-charge of getting your events added to this calendar. Student Affairs Marketing does not do this.

→WHAT TYPE OF EVENTS SHOULD I ADD TO THE STUDENT AFFAIRS CALENDAR?

Your event should be:

  • Focused on a student audience
  • Open to all students
  • A larger event - you should be expecting 30 + students

→HOW TO ADD YOUR EVENT TO THE STUDENT AFFAIRS CALENDAR 

Just invite studentaffairs@weber.edu to the event you create in a Google calendar. It can be in the department calendar or a personal work calendar.

Include in the details of the event:

  • A clear explanation of what the event is
  • Who can attend and do they have to RSVP or just show up (what is the call-to-action)?
  • A link to your website or social media for more information about the event

Master Calendar

 

 

WSU Master Calendar

→BENEFITS OF GETTING YOUR EVENTS ON THE MASTER CALENDAR 

  1. The master calendar is advertised to students as a place to find events at WSU.
  2. SA Marketing pulls Student Affairs events from the master calendar into the featured events on the Student Affairs home page.
    Example:featured events
  3. Having your event on the master calendar also allows WSU to pull your event to the featured events on the WSU home page if they feel like it fits their criteria.

→SHOULD MY EVENT GO ON THE MASTER CALENDAR? 

Your event should go on the master calendar if:

  • It is a Weber State event (please do not promote events outside of WSU) 
    • If WSU is helping to sponsor an event off campus, do not add it as a featured event, but you can add it to the calendar.
    • If WSU is hosting events within the larger event, those specific events can be added to the calendar and featured.
  • It is open to all students
  • It must have a start date (just post the start date for multiple day events)
  • Make it a featured event: Requires an image that is 300px wide and 200px tall (72 DPI, JPG)

→HOW TO GET YOUR EVENT ON THE MASTER CALENDAR 

  • If you request that Student Affairs Marketing advertise your event, there is a check box on the form that tells us to add your event to the master calendar. If you check that box, SA Marketing will do this for you.
     
  • If you are doing your own marketing for your event and need it added to the calendar (and are in Student Affairs), send the following to Dani (daniellemckean@weber.edu):
    • Title:
    • URL for more info:
    • Event Description:
    • Contact Name:
    • Department:
    • Contact Email:
    • Contact Phone:
    • Calendar(s) it should go on:
      • Speakers, Conferences, Workshops and Meetings
      • Arts & Performances
      • Athletics
      • Social and Involvement
      • Health, Fitness and Outdoor Recreation
      • Access & Diversity
      • Alumni
      • Community & Service
    • Location:
    • Date:
    • Start Time:
    • End Time:
    • Image (300px wide and 200px tall, 72 DPI) 
       
  • If you want access to the master calendar to upload your own events, request that from daniellemckean@weber.edu.

VIDEO: HOW TO ADD FEATURED EVENTS YOURSELF 

Calendars/Event Types That Pull To Websites:

Email Options

 

 

Find resources for sending mass email and more targeted emails to Student Affairs staff.

Email Options

 


Contact: Dani McKean daniellemckean@weber.edu 801-626-8036 | SA Marketing Staff