Program Faculty Responsibilities and Timeline

The Program Faculty includes all faculty, or subset of all faculty, in the program undergoing review. If the "subset" option is selected, at least three full-time faculty within the program, one of whom is the Chair/Director, must participate.

The Program Faculty have the following program review responsibilities:

Semester	Expected Deadline	Tasks and Responsibilities
Year 6 Fall	Sept. 10	The Program Faculty participate in an orientation to program review, including the format for the review and the Program Faculty responsibilities, conducted by the Academic Dean, in consultation with the Office of Institutional Effectiveness.
Year 6 Fall	Oct. 1	The Program Faculty make recommendations for the membership of the Program Review Evaluation Team, through the department chair, to the Academic Dean following the guidelines stated elsewhere on this web site. At least two individuals should be recommended for each Review Team position; all potential and real conflicts of interest for each nominated individual must be identified.
Year 6 Fall	Nov. 1	The Academic Dean finalizes the Review Team membership and notifies the Program Faculty of the approved membership. The Academic Dean and Chair confirm participation with each individual on the Program Review Evaluation Team and finalize on-campus visit logistics (travel, agenda, rooms, etc.). The Academic Dean and Chair forward the visit calendar and meeting schedule of the Program Review Evaluation Team to the Program Faculty. See sample Program Review Evaluation Team Visit Schedule in the supplemental documents area. The Chair forwards the site visit date(s) to OIE.
Year 6 Fall	Nov. 15 (Dec. 10th for Fall 2026)	The Program Faculty prepares the following documents and submits them to the Academic Dean for review and approval: a 25 - 30 page program self-study which follows a prescribed format and template. all other relevant program review documents or information such as Grad Maps, Faculty CVs, etc. A copy of the self-study is submitted to OIE through Asana. (See the reporting page on the OIE site for the current link to the submission form)
Year 6 Fall	Dec. 15	The Academic Dean approves the self-study documents and notifies the Program Faculty of the status of these documents.
Year 6 Spring	Jan. 10	The Academic Dean and Chair(s) contact the approved Program Review Evaluation Team members to: confirm the participation of each member finalize site visit dates and travel arrangements, and send self-study materials (see sample supplemental materials 1-5) The Academic Dean, in consultation with OIE orients the Review Team members to their role and responsibilities with regard to their on-campus visit and their report of findings.
Year 6 Spring	Mar. 15	The Program Faculty participate as needed, in the on-campus visit of the Program Review Evaluation Team.
Year 6 Spring	Apr. 1	The Program Faculty receive the Program Review Evaluation Team report. Submit site visit report to OIE through the same Asana link.
Year 6 Spring	Apr. 15	The Program Faculty develop a 2 - 3 page written response of the Program Faculty to the Program Review Evaluation Team report. See the Faculty Response page on how to format the response. Forward the response to the Academic Dean and submit response to OIE through the Asana link.
Year 6 Spring	May. 1	The Dean prepares a 1 - 2 page response to both the Program Review Evaluation Team report and the Program Faculty Response report. Written narrative should include the following: Response to the Program Review Evaluation Team Review Response to the Faculty Response Address the continued areas of concern (when applicable) that were not included in team review Identify relationship to college mission and goals The Dean forwards this response to the Program Faculty as well as to OIE (using the same Asana link as was used in the self-study submission).
Year 7 Fall	Sept. 30	OIE creates a shared document that becomes the summary document for the University Program Review Standing Committee. Program Faculty, Academic Deans, and the University Program Review Standing Committee members all comment on the contents of the document before a meeting later in the fall.
Year 7 Fall	As Scheduled	The Program Faculty and Academic Dean attend a meeting with the University Program Review Standing Committee to briefly discuss the shared document and the Program Faculty response to this report. Chairs respond to questions from the committee.
Year 7 Fall	When Available	The Program Faculty review the institutional response document created from the shared document.