Academic Dean Responsibilities and Timeline

The responsible Academic Dean has the following Program Review responsibilities:

Semester	Expected Deadline	Tasks/Responsibilities
Year 6 Fall	Sept. 10	Orient the Program Faculty to the purpose and format of the review process, as well as their responsibilities for the review, in consultation with the Office of Institutional Effectiveness.
Year 6 Fall	Oct. 1	Receive from the Program Faculty recommendations for membership on the Program Review Evaluation Team, through the department chair, to the Academic Dean following guidelines stated elsewhere on this web site. At least two individuals must be nominated for each Review Team position; all potential and real conflicts of interest for each nominated individual must be identified.
Year 6 Fall	Nov. 1	The Academic Dean finalizes the Review Team membership and notifies the Program Faculty of the approved membership. The Academic Dean and Chair(s) confirm participation with each individual on the Program Review Evaluation Team and finalize on-campus visit logistics (travel, meeting times, rooms, etc). The Academic Dean and Chair(s) forward to the Program Faculty the visit calendar and meeting schedule of the Program Review Evaluation Team. The Chair forwards the site visit date(s) to OIE.
Year 6 Fall	Nov. 15 (Dec. 10th for Fall 2026)	Receive from the Program Faculty the following documents for review and approval: 25-30 page program self-study (exclusive of appendices) which follows a prescribed format all other relevant program review documents. The Program Faculty submit a copy of the self-study is submitted to OIE through Asana. (See the reporting page on the OIE site for the current link to the submission form)
Year 6 Fall	Dec. 15	Academic Dean approves the self-study documents and notifies the Program Faculty of the status of these documents.
Year 6 Spring	Jan. 10	The Academic Dean and Chair(s) contact the approved Program Review Evaluation Team members to: confirm the participation of each member finalize site visit dates and travel arrangements, and send self-study materials The Academic Dean, in consultation with the OIE, orients the Review Team members to their role and responsibilities with regard to their on-campus visit and their report of findings.
Year 6 Spring	Mar. 15	The Dean participates in the site team evaluation process, as needed.
Year 6 Spring	Apr. 1	The Dean receives a copy of the report from the Program Review Evaluation Team.
Year 6 Spring	Apr. 15	The Dean receives, from the Program Faculty, the Faculty Response to the Program Review report.
Year 6 Spring	May. 1	The Dean prepares a 1 - 2 page response to both the Program Review Evaluation Team report and the Program Faculty Response report. Forward this response to the Program Faculty as well as to OIE (Using the same Asana link as was used in the self-study submission). Written narrative should include the following: Response to the Program Review Evaluation Team Review Response to the Faculty Response Address the continued areas of concern (when applicable) that were not included in team review Identify relationship to college mission and goals
Year 7 Fall	Aug. 1	With assistance from the OIE, the Dean ensures that the following documents are available to the Office of Academic Affairs: Self-study Review Team site visit report Program Faculty response Dean's response
Year 7 Fall	Sept. 30	OIE creates a shared document that becomes the summary document for the University Program Review Standing Committee. Program Faculty, Academic Deans, and the University Program Review Standing Committee members all comment on the contents of the document before a meeting later in the fall.
Year 7 Fall	As scheduled	The Dean attends the Program Review Standing Committee meeting and answer questions from the Committee, as needed.
Year 7 Fall	When available	The Dean reviews the institutional response document to the program review which is prepared by the Provost.