IT has established seven (7) IT Portfolios for project tracking and governance. The Portfolio Chair and IT Liaison facilitate the IT projects. Each portfolio focuses on the project(s) assigned to each area. Project proposals are submitted to the appropriate portfolio and ranked by the portfolio members. Once ranked, the IT Director's Council (ITDC) evaluates resources and timelines for project approvals. Once approved, project charters are prepared and agreed upon by the project team.

Current IT Portfolios
 

Please contact the Portfolio and Project Management Office (PPMO) via email with any questions: ppmo@weber.edu.
Below is a list of the portfolios we currently sponsor:

  • Academic Portfolio
  • Administrative Portfolio
  • IT Infrastructure Portfolio
  • IT Marketing and Communications Portfolio
  • Online & Continuing Education Portfolio
  • Student Access & Success (SAS) Portfolio 
  • Web & Digital Management Portfolio

Processes and Reports
 

IT Portfolio Overview

Diagram of the seven (7) IT Portfolios, general domains of each, and portfolio chairs and IT liaisons.

IT Proposal/Project Workflow

Outlines a structured approach to project initiation, planning, execution, and closing, ensuring clear communication, defined roles, and measurable outcomes.

IT Portfolio & Project Management Procedure

Practices and procedures, roles and responsibilities of IT portfolios and project management processes.

IT Project Dashboard

Summary report on proposed, current and completed IT projects by portfolio.

Forms
 

Forms for completing project proposals, charters, and lessons learned are all provided below. Completed and approved documents are stored in a secure location and managed/updated throughout the project lifecycle.

IT Project Proposal Form

Use this form to submit a project request to an IT Portfolio for consideration. We encourage you to coordinate with an IT project manager or the Portfolio and Project Management Office before submission.

IT Project Charter Form

This form is prepared by the sponsor, stakeholders, and IT project manager once the project has been approved.

IT Lessons Learned Form

Used by IT project managers to document lessons for future projects.

Asana - Project Management Software
 

IT utilizes Asana for IT projects. To learn more about Asana watch these video tutorials.

Asana license request form