Employee Resources
New Hire Information
Hew Hire Packets
- New Part-Time & Adjunct employees are required to complete the packet.
- Returning employees that have been paid by WSU in the last 12 months do not need to complete the packet again (unless info needs to be updated)
- Salaried employees do not need to complete the payroll packet. They will complete their process online and meet with HR for benefits enrollment.
- To complete the payroll new hire pack you will need:
- State issued driver's license AND social security card, OR a U.S. Passport, are the most common forms of ID that are used. We cannot accept copies of documents.
- Proof of account number and routing number are required for direct deposit. This can be provided via mobile app, voided check or a printed statement from your financial institution.
- A paper PAR (payroll action request) is required for all hourly employees, this should be completed by the hiring department.
Employees should contact their supervisor or department to let them know the payroll process is complete. The supervisor/department can advise them of the next steps as a WSU Employee.
Employee Pay Schedules
Salaried employees can refer to the 'Salaried Pay Schedule'. Part-Time, Hourly, and Work-Study employees can refer to the 'Hourly/Work-Study Pay Schedule'.
Adjunct employees generally follow the 'Salaried Pay Schedule'; However, the timing of the Adjunct pay is dependent on the enrollment lock date each semester. Please refer to 'Adjunct Pay Schedule' for additional details.
Work Study
Work study is Managed by Financial Aid. Student workers need to apply with Financial Aid if they're interested.
It is awarded to student workers based on financial need and they must complete a FAFSA to be considered. If awarded, student worker receives a portion of the award each pay period and can be used towards living expenses
- New hires on work study still need to complete a new hire packet.
- Student workers should bring the completed work study card/form to payroll.
50/50
This program is managed by the department the employee is working for.
Apply through Career Services.
Contact Career Services for additional info.
TAS Time Clock: For Employees
TAS Time Clock is the app used by hourly employees to clock in/out and track their time worked. If employees need help editing their time, they should ask their timekeeper or supervisor.
The 'Your TAS Records' email is to notify the employee that their time has been edited (usually by supervisor or timekeeper). If something appears to be incorrect the employee should log in, check their time, and bring any concerns to their supervisor/timekeeper.
TAS for Timekeepers: For Supervisors
TAS for Timekeepers is used by timekeepers or supervisors to review the activity of employees using TAS Time Clock. Each department has at least one timekeeper who is responsible for verifying and monitoring TAS activity.
DO NOT use this app to clock in and out.
Training and usage manuals, as well as the access request form to use this app, are available on the forms & instructions page.
Adjunct Instructor Information
Payroll completes the adjunct payroll process when:
- Payroll has received the adjunct official start date, and org number
- Payroll has received confirmation from the hiring department that the adjunct has started teaching
The adjunct new hire form, Faculty Load and Compensation (FLAC) Guide information and other related forms are available on the forms & instructions page.
- As long as the adjunct has a W#, the department can set up access for the adjunct in Banner using the SIAINST and SIAASGN screens (this is not a payroll process).
- Payroll does not activate anything related to emails, Canvas or any course materials for adjuncts.
- If the department does not know the W# for the adjunct instructor, please contact payroll at 801-626-6031 or payroll@weber.edu.
- If the hiring department needs a W# created, payroll must have a completed new hire packet for the adjunct instructor.
- Adjunct@weber.edu emails are generated after the department sets them up in Banner, using screens SIAINST and SIAASGN.
- Specifically for email generation, SIAINST fields 'Category' and 'Staff Type' cannot be blank.
Banner Information for Adjunct Instructors
SIAINST
- Adjuncts must be 'active' in this screen, other screens will not work if the adjunct is 'inactive' in SIAINST.
- If an adjunct needs access prior to the semester they are teaching, the department should make the adjunct 'active' for the previous semester. For example: an adjunct is teaching fall semester (202520), but needs access to materials prior to first day of fall semester. The hiring department should list the adjunct as 'active' for spring semester (202510) to allow early access.
SIAASGN
- The hiring department should use this screen to assign the adjunct to the classes they are or will be teaching.
- If an adjunct can't be found on this page, the hiring department should verify the adjunct is active for proper term in SIAINST screen.
Adjunct Pay
At the beginning of each semester, adjunct pay is paused due to FLAC LOCK (enrollment lock date for classes).
Effective fall semester of 2024 rate is 1090.00 per credit hour. For details or questions please contact payroll at 801-626-6031 or payroll@weber.edu.
Faculty Load and Compensation (FLAC)
FLAC Faculty Load and Compensation is a program that is used to pay adjunct employees
FLAC assignments can be changed and edited up until the enrollment lock date
- FLAC Lock reminders are sent to all departments prior to the lock date
- Reports are also sent to each department and must be returned with the required signatures prior to the lock date
- Lock date is listed in the emails sent to all departments
POT (Part of Term) info:
- POT 1: full semester classes
- POT 2: first block classes (first half of semester)
- POT 3: second block classes (second half of semester)
FLAC Lock occurs twice a semester
- Beginning of semester for POT 1 & 2
- Half way thru semester for POT 3
Faculty Load and Compensation (FLAC) Guide information and other related forms are available on the forms & instructions page.
Salaried Employees
Salary Reduction AgreementBanner Information for Adjunct Instructors
- Only salaried employees are eligible for this benefit.
- To initiate a new deduction, employees must complete the Salary Reduction Agreement form. There is no need for the employee to contact TIAA or URS to open the account prior to activating the deduction.
- If an employee has a question about rolling accounts, loans or withdrawals on accounts they should contact TIAA or URS directly. Review the benefits website for TIAA and URS contact information and other retirement information.
- Payroll does not process the following: rolling accounts, loans or withdrawals on accounts.
Leave Tracker
If Leave Tracker access is needed for Leave Keepers or Primary Approvers please complete the access request form and submit the form to payroll.
- Leave Tracker Access Request Form (PDF)
Leave should be entered on a monthly basis, current month only.
If leave has been submitted for the month, time worked cannot be edited.
If leave has been approved, it will need to be unapproved then unsubmitted to allow changes. Un-submit leave, make necessary changes, and then resubmit leave.
Information on how to use Leave Tracker is available on the forms & instructions page.
Salaried Employee Pay Schedule
• Semi-Monthly pay dates are the 3rd and 18th of each month
• Pay periods are the 1st-15th and 16th-last day of month
FLSA Time Worked Systems
If Time Worked approval access is needed, complete the access request form and submit the form to payroll.