The academic renewal policy allows students to request that their institutional grade point average (GPA) be recalculated to exclude grades of D+ or lower earned at Weber State University six or more years prior to the renewal application date according to the following conditions:
Academic Renewal Policy
- The applicant for academic renewal must be a currently enrolled undergraduate student or must have been enrolled during the previous term. Students who are not currently enrolled and who cannot obtain financial aid until their GPA is recalculated using Academic Renewal should begin the process with Records Office and take written evidence of the initiation of this process to the Financial Aid Office.
- Academic renewal may be requested only once during a student’s academic career.
- Once a certificate, associate, or bachelor degree is awarded by Weber State University or received as transfer credit, any Weber State course(s) completed prior to the completion of that certificate or degree will not qualify for academic renewal. However, WSU courses completed after receiving a certificate or associate degree, but before completion of a bachelor degree, are eligible for renewal if they meet the requirements.
- The policy does not apply to graduate students or students pursuing a second bachelor’s degree.
- Grades of “D+” or lower earned six years or more prior to the academic renewal date will not be computed in the GPA.
- Academic requirements may not be satisfied by courses to which academic renewal has been applied.
- Hours not used for GPA purposes are not used to satisfy total and upper division credit hour requirements.
- The Academic Renewal Policy will apply only to courses taken at Weber State University.
- Only the calculation of a student’s GPA and earned hours will be affected by this policy.
- This policy applies to GPA calculation at Weber State University only. A student’s GPA when transferring or applying for graduate/professional schools will be calculated according to the policy of the receiving institution, i.e., the receiving institution may include the original grades in GPA calculation.
- Courses qualifying for Academic Renewal are not removed from a students' transcripts, but are notated with an “R” in front of the original grade to indicate that the courses are no longer included in the calculation of GPA or earned hours.
International students should consult with the International Student Scholar Center prior to inquiring about Academic Renewals as it may impact F-1 / J-1 status. If you have questions regarding Academic Renewal please contact the Records Office at firstname.lastname@example.org or 801-626-6100. Click on the button below to download the fillable form, then submit the completed application to email@example.com through your Weber email.