Room Assignment Info

Where can I find information about choosing a room or finding a roommate?

How are room assignments made?

There are three primary ways that we assign rooms.

Self-Selection

During this type of process, you will be assigned to a scheduled self-selection process and will be notified by email of your selection start date, start time and selection process end date. During self-selection, you can view available rooms, choose one, and assign yourself to it. If you are in a roommate group, the group leader is responsible for selecting rooms and assigning all group members. If you decide to be a part of a roommate group, keep in mind that roommate groups are locked approximately 24 hours before the self-selection process starts, and you won’t be able to change your group. Please finalize your roommate group ahead of time.

Auto-Assignment

With auto room assignment, we use your preferences in your housing application to let our assignment software help choose the best room assignment available for you. Students who are included in a self-selection process but who prefer to let us use the preferences they provided to match them or those who start self-selection, but, for whatever reason, do not complete the process, will automatically be included in the auto-assignment.

Manual Assignment

A professional staff member reviews your application preferences and assigns you to the closest match we can based on specific eligibility and rooms. Manual assignment is generally used for specialized requests or when space is too limited for self-selection or auto-assignment. Typical examples are room assignments related to Living-Learning Communities, ADA accommodations, University Athletic teams, and Housing staff.

Do I have to choose my room, or can I let Housing take care of it?

Participation in the Self-Selection process is optional. Some students, especially new ones, may feel uncomfortable choosing a room. That is perfectly ok! We are happy to find an assignment for you based on the information you provided on your housing application. If you want us to find an assignment for you, you don't need to take any action or choose a room. We will automatically include you in an auto or manual assignment process.

Can I get a Super-Single room?

Do I have to be in a roommate group?

Being in a roommate group is OPTIONAL. You can browse profiles and contact some other students with approved housing applications. Some students find this helpful in finding potential roommates or getting an early start on meeting other students before moving in. Using this feature to get to know some people but not to join a roommate group is also ok. If you choose not to use the roommate finder, that is also ok. We are happy to help by taking care of the assignment for you.

I’m trying to add someone to my roommate group, but the system says it’s “locked.” What does that mean?

Why didn’t I get the building, room, or roommate I requested?

Your Housing application is for a room in campus housing. As part of the housing application, we ask you to tell us your building, room, or roommate preferences. It’s essential to keep in mind that you do not apply for a specific building, room type, or roommate. We do our best to honor your room and roommate preferences, but because there are so many variables involved, we just can’t guarantee that we will be able to assign you to your preferred building, room, or roommate. The most common reason we couldn’t give you your preferred building or room type is that space wasn’t available in your top choice(s). University Village or single-room requests are common examples.

Similar situations arise with roommates. You may have four people in your roommate group, but there isn’t a suite or apartment with four available spaces to assign the group together. It may also be that the roommate request is submitted after one or more of the roommates is already set. This is especially problematic when we don’t have a lot of space available to make changes. Timing may also be a factor. Roommates have to be in the same assignment process. It may also be that your preferred roommate(s) indicated that they preferred a different building or room type. This can cause a conflict in making the roommate match. Roommate assignments are fluid and subject to change due to cancellations, consolidation, facilities needs, change requests, etc. We are happy to continue working with students to complete room changes into the school year, so if we can’t honor your preferences at the start, you will have other opportunities to request a change.

I would like to request a room or roommate change or update my housing application information. How do I do that?

Once assigned to a room, your process is “locked,” any changes must be made through the Housing office. Another option is to place yourself on one of our waiting lists. When we accept waiting list requests, you will find the “request a change" button on your Residence portal page. You can email us if you just want to request an update to the information you submitted on your Housing application (Building preference, Room type, Profile message, etc.). Please include your name, W# and specify what you want to update.