Off Campus Travel

Field Trips are defined as any off campus travel with students that may include overnight stays and/or mulitple days off campus. Field Trips are when the travel is an optional component of the class/credit earning. This form will also need to be filled out if a student is traveling without a faculty or staff member. Please ensure compliance by completing and turning in all necessary forms to the Study Abroad Director, Eric Hunter. erichunter2@weber.edu

2025 Field Trip Proposal: Fill this out as soon as you know you are traveling, the earlier the better!

Conflict of Interest Form: Any faculty or staff that are particpating in the program must fill this out

Student Liability Statement of Understanding/Release Form: To be filled out by all students traveling under field trip or club travel

Clery Form: To be filled out for each overnight location (address or GPS coordinates required) 

SARA: This is found in your eweber portal under "Off Campus Activities Preauth" This will need to be submitted if you are traveling outside the state of Utah. Ideally, this will be filled out 6 weeks prior to travel. Fill this out as soon as you know you are traveling. 

Field Trip and Club Travel Checklist: Use this checklist to confirm all necessary documents and steps have been filled out/taken

If your club is particpating in off campus travel please ensure compliance by completing and turning in all necessary forms to the Study Abroad Director, Eric Hunter. erichunter2@weber.edu

2025 Club Travel Proposal: Fill this out as soon as you know you are traveling, the earlier the better!

Conflict of Interest Form: Any faculty or staff that are particpating in the program must fill this out

Student Liability Statement of Understanding/Release Form: To be filled out by all students traveling under field trip or club travel

Clery Form: To be filled out for each overnight location (address or GPS coordinates required) 

SARA: This is found in your eweber portal under "Off Campus Activities Preauth" This will need to be submitted if you are traveling outside the state of Utah. Ideally, this will be filled out 6 weeks prior to travel. Fill this out as soon as you know you are traveling. 

Field Trip and Club Travel Checklist: Use this checklist to confirm all necessary documents and steps have been filled out/taken

Traveling off campus is a great experience that may come with some risk. Please consider the following while planning and leading a Study Abroad Program:

• Consider purchasing travel insurance for yourself and encourage your students to do the same. 
• Always travel with a cell phone that works in the destination country or countries, and please give the number to Study Abroad.
• Seriously consider booking your air travel as a group through Study Abroad. Traveling as a group is always a good idea – remember that some students may not have traveled before, especially internationally. If you decide to book airfare individually, please have all participants’ itinerary in case of an emergency. To book group airfare travel information including name, birthdate, and gender as listed on the ID/passport will be needed. 
• Provide students with emergency contact information.

2025 program proposal: Used for Short-Term Study Abroad Programs

2025 budget sheet: Used for Short- Term Study Abroad Programs

2025 Club Travel: Club Travel Form, fill this out as soon as you know you are traveling, the earlier the better!

2025 Field Trip : Field Trip Form, fill this out as soon as you know you are traveling, the earlier the better!

Field Trip and Club Travel Checklist: Use this checklist to confirm all necessary documents and steps have been taken

Student Liability Statement of Understanding/Release Form: To be filled out by all students traveling under field trip or club travel.

Conflict of Interest Form: All Faculty/Staff program leaders, field trip leaders, and Club advisors 

Dismissal Procedure: Used in case of particpant dismissal while traveling 

Faculty Handbook: Handbook with traveling information