Other Grant Resources

Weber State University’s Financial Services Division oversees Accounting Services, including Grants and Contracts Accounting. If you make purchases on your department P-card, a funds transfer must be completed and submitted to Accounting Services to charge expenses to your grant index. Grants and Contracts Accounting should be contacted for information related to:

• Approving proposed expenditures and processing them in the accounting system
• Helping or conducting a secondary review of expenditures to date
• Budget input to Banner (getting my budget in the accounting system)
• Grants and contracts invoicing
• Obtaining internal grant reports
• Preparation and submission of federal financial reports
• Processing of budget revisions or cost transfers
• Tracking revenues and expenditures

Human Resources (HR) at Weber State University handles employment, compensation, and benefits. Weber State grants and contracts follow all HR processes, including salary assignment and the hiring of employees. If a particular salary amount is written into a grant proposal, the salary amount may change after HR review. The hiring of both hourly and salaried employees must follow HR processes.

Payroll at Weber State University handles all matters related to employee pay, both salaried and hourly employees. Weber State grants and contracts follow all payroll processes. Refer to their website for forms and guides.

Purchasing at Weber State University (WSU) handles all aspects of obtaining goods and services. WSU grants and contracts follow all purchasing processes. Goods and services can be purchased through PawPlace with a purchase requisition. Refer to their website for guides, roles, forms and procurement training. Please note that purchasing cards (P-cards) will not be given for grants and contracts. If you make purchases on your department P-card, a funds transfer must be completed and submitted to Accounting Services to charge expenses to your grant index.

All travel must follow university processes and procedures. Grants and contracts do not have P-cards, so grants and contracts that include travel should be purchased on a departmental P-card. These travel expenses can then be reallocated to the grant index/account via the P-card reallocation form. Refer to Weber State’s travel website for information, including mileage rates, per diem rates, and travel training (PDF).