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Weber State University
University Academic Advising Council (UAAC)
Mission and Bylaws

Mission Statement

The University Academic Advising Council (UAAC) exists to provide a forum in which Professional, Faculty, Support, and Graduate Program Advisors may collaborate and share information. It also provides opportunities to invite guest speakers from various entities within the university to discuss and share important information. As a result of our regular meetings, we strengthen communication between the various branches of advising across Weber State University campuses. Our meetings pool the strengths of advisors, disseminate current higher education knowledge, practice, and policy and equip advisors to support student success in all aspects of the University.

Bylaws

1. Membership

All Advisors whose duties include academic advisement, retention advising, or wrap-around support are eligible to attend. Professional and Support Advisors are eligible for voting membership; Faculty and Graduate Program Advisors are eligible for non-voting membership. A list of advisors by category is maintained by the AVP of Students Pathways under the guidance of WSU Lead Advisors and UAAC leadership. All UAAC members are eligible for UAAC committee membership.

2. Definition of terms

  1. Professional Advisors: Advisors whose primary role is to advise undergraduate students from initial appointment to graduation, to connect students with campus services, to assist students in navigating their general education requirements and their academic programs of study.  Eligible for voting membership.
    1. College and Program Advisors: Advisors who represent a specific college or program as designated by a specific college, within the University, and advise for the majors in that college. Eligible for voting membership.
    2. General Studies/Exploratory Advisors: Advisors who assist students with their general studies requirements and help with major exploration. Eligible for voting membership.
    3. Dual Enrollment: Advisors who assist students with concurrent enrollment courses and general education toward an associate degree. Eligible for voting membership.
  2. Support Advisors: Advisors who work with students in special programs. Examples of support advisors include: Athletic Advisors, Interdisciplinary Studies Advisors, Navigational Advisors, and Advisors in programs such as Wildcat Scholars, TRIO Student Support Services programs, Early Alert Advising Coordination, and Peer Advising Coordination programs. Eligible for voting membership.
  3. Faculty Advisors: Advisors, paid on faculty lines, who provide support to students in their major/minor programs. Faculty advisors typically work in coordination with professional advisors. Eligible for non-voting membership
  4. Graduate Program Advisors: Advisors associated with a graduate program (e.g., Master of Arts in English, Master of Arts in Professional Communication, Master of Taxation, etc.). Eligible for non-voting membership

3. Committees

  1. UAAC Committees
    1. Assessment
    2. Awards, Recognition (Advising Lead Committee)
    3. College Professional Advisors (invitation only)
    4. Marketing & Communication
    5. Professional Development
    6. Social
  2. Committee Membership.
    Any advisor interested in joining a UAAC Committee may do so by informing the committee chair/co-chairs and the UAAC co-chairs of their interest. Committee chair/co-chairs will then let the interested party know of meeting times and assign duties to members.
    1. Any current UAAC member may join a UAAC committee.
    2. Current WSU employees, outside of academic advising, may contribute to the committee’s work if deemed appropriate and necessary by the chair/co-chairs of the committee. Chair/co-chairs will determine the number of non-academic advisors on their committee.
  3. Committee Meetings
    1. Determined by the leadership of the committees to decide how often to meet, organize the meeting time, location, and agenda.
    2. It is recommended that committees meet a minimum of once a semester.
  4. Process of Forming Committees
    1. Interested members propose the committee to UAAC
    2. Proposal includes the objectives of the committee
    3. Majority vote of members
      1. Votes during council meetings will stand if 80% of those present vote.
      2. Votes will be collected electronically if less than 66% of members are in attendance.
  5. Ad Hoc Committees
    As needed, temporary groups may form to address advising topics with UAAC Co-Chair approval. If the committee is not acting in the best interest of UAAC, the body of UAAC may dissolve the committee with a majority vote.

4. Council Meetings

  1. Council meetings shall be held monthly during an academic year (with the exception of the month of December). Meeting times will be determined annually by the Lead Advisors Committee.
  2. Summer meetings are at the discretion and majority vote of UAAC members.
  3. Co-chairs will conduct meetings, prepare an agenda, invite guest speakers, secure rooms, and send out meeting invitations.
  4. Structure of the meeting:
    1. All members will have the opportunity to request items be placed on the agenda up to one week prior to the meeting
    2. Guest speakers: If a guest speaker will be presenting on a topic important to ongoing advisor training at a council meeting, the chairs will try to distribute information on the Google invite at least 24 hours prior to the meeting time.
    3. New business
    4. Specific advising issues
    5. Committee Reports
    6. Department/College updates as time allows.

5. Officers and Committee Chairs

  1. General Officers (term of service is two years; all officers are limited to two consecutive terms)
    1. Three Co-Chairs: one representing College Advisors, one representing General Studies/Exploratory Advising/Dual Enrollment, and one representing Support Advisors.
      1. Schedule and conduct monthly meetings
      2. Solicit agenda items
      3. Send out advising updates to all advisors
      4. Represent UAAC on university-wide committees
      5. Oversee UAAC elections
      6. Lead in a positive and constructive manner
    2. Secretary
      1. Take meeting minutes
      2. Maintain and update Canvas meeting minutes
      3. Maintain and update UAAC Canvas course
      4. Maintain and update UAAC Web Page
  2. Committee Chairs (term of service is two years; all committee chairs are limited to two consecutive terms)
    1. Each committee will have at least 1 Chairperson.
    2. To ensure professional development opportunities will be offered to as many UAAC members as possible, UAAC members may chair 1 committee. They may serve as Co-Chair on an additional committee as the need arises.

7. UAAC Budget

When funds are required for UAAC or its committees, the Committee Chair or UAAC Co-chair/s will submit a request to the administrative assistant/s for the Vice President for Student Access and Success, outlining the purpose of the request, detailing expenses, and outcomes for the program or event requiring funds.

8. Bylaws

Bylaws are updated as needed by an ad-hoc committee. A summary of the changes will be approved by voting members of UAAC.

Modified September 2, 2025