PAW Place Forms (Requisition Options)

Punchout Catalogs


Shop Utah Procurement Code compliant suppliers for supplies, computers, equipment and many other goods.

Punchout catalogs are easy to shop.  Compare suppliers by adding ties to your cart, then delete unwanted items before submitting the cart.

Suppliers include Anixter, B&H; Codale, Dell, En Pointe, Fisher Scientific, GovConnection, Grainer, HP, Henry Schein, McKesin, Midwest, Office Depot, SHI, Wildcat Store-Staples, VWR and Waxie.  More suppliers will be added.

Purchasing Forms

  • Non-Catalog Request Form

Use this form to request goods and services that are not available through the catalogs or other forms. If you have already ordered and received the goods or services and have a copy of the invoice, do not use this form. Use the After the Fact Purchase Form.

 

  • Membership, Dues and Registration Form

Please attach all membership, dues or registration documentation with this form and "Assign the Cart" to your supervisor. For registrations requiring online registration/payment which exceed your P-card limit, contact Brad Budge at 801-626-7113, for purchasing card payment options.

  • Venue, Event and Banquet Reservation Form

Use this form for all space/meeting room rentals including banquet facilities, conference centers, group hotel stays, etc. Please be sure to attach any contract/reservation form the supplier has requested. DO NOT SEND SIGNED CONTRACTS/RESERVATION FORMS DIRECTLY TO THE SUPPLIER. The purchase order and the approved contract/reservation form will be sent to the supplier by Purchasing. If you have already received the goods or services and have a copy of the invoice, do not use this form. Use the After the Fact Purchase Form.
Contracts must be signed by a Purchasing representative that has contracting authority for WSU.  Do not sign any contracts.

  • Performance and Speaker Form

Use this form to engage all speakers and performers. Here is the WSU's Standard Performance/Speaker contract (PDF). DO NOT SEND SIGNED CONTRACTS DIRECTLY TO THE VENDOR. The purchase order and the approved contract will be sent to the speaker/performer by Purchasing. Please note, if there is a need to edit WSU's Standard Performer/Speaker Contract, it may require approval from Risk Management and/or The Office of General Counsel. If the performance or speech has already occurred do not use this form, use the After the Fact Form.
Contracts must be signed by a Purchasing representative that has contracting authority for WSU.  Do not sign any contracts.

Accounts Payable Forms

  • Individual Payment Form

This form should not be used for employees or businesses. Please attach a justification for the payment to this individual (invoice, receipt, email etc.), to this form. You do not need to mail or email another copy to the Purchasing Office. DO NOT ATTACH DOCUMENTS WITH PERSONAL OR IDENTIFIABLE INFORMATION SUCH AS SOCIAL SECURITY NUMBERS, ETC. Send Vendor Registration forms (PDF) to Purchasing MC 1013, via campus mail or fax ext. 6498.

 

  • Mileage Reimbursement Form

Use this form for all mileage that does not involve an overnight stay. Overnight mileage must be submitted via the Individual Travel Reimbursement System. A series of small claims may be accumulated on a log and submitted as a group, but must be submitted by the end of each semester per PPM 5-32. Assign this form to your supervisor for approval. If you have questions, email us at purchasing@weber.edu

  • Petty Cash Form

Do not use this form for mileage reimbursement. Use the "Mileage Reimbursement Form". If the goods or service purchase amount exceeds $200.00, use the "After the Fact Purchase Form". Please attach the receipt, invoice or cash register tape from the vendor to this form as proof of purchase. You do not need to mail or email another copy to the Purchasing Office. If you have questions or comments, email us at purchasing@weber.edu

After the Fact Form

If the total cost of the purchase was $200.00 or less, use the Petty Cash form. 

University policy requires a purchase order to be created prior to placing orders for goods and services with vendors. Orders that are placed by individuals prior to the creation of a purchase order require VP approval. As a result, this form must be submitted and approved to avoid duplication of the order and to facilitate payment. Please note, in accordance with University policy, the submission of this form does not guarantee the University will assume responsibility for the payment of this invoice or relieve the individual that placed this order from personal liability for the purchase. If you have any questions or concerns, call Purchasing at 801-626-6014 or email us at purchasing@weber.edu.

Please attach the invoice or order to this form.