Rentention of Student Academic Records

No. 4-19a    Rev.       Date: 04-12-05      

Faculty members are required to keep student academic records (electronic and/or paper) for one year after the posting of grades.  Academic records include private records of grades received on papers, exams, etc., not the actual papers and exams themselves (which are usually returned to the students with their marks).  The faculty are also required to keep associated syllabi for one year after the posting of grades.  If a faculty member leaves the University during this time frame, the records and syllabi will be held by the department chair. 

Graded materials not collected by students by the end of the semester must be kept by the faculty for two weeks into the following semester (excluding summer). 

Department chairs are responsible for ensuring that adjunct and temporary faculty adhere to this policy or retain these graded materials when adjunct or temporary faculty leave WSU employment during the above described time frame.