Released Wellness Time Guidelines

No. 3-68 Rev.        9-5-17 Date 3-15-16


I.    REFERENCES

http://www.weber.edu/employeewellness

II.  DEFINITIONS
 
A.  Employee:  An employee paid on the salaried payroll and eligible, depending on the percent of time worked, for benefits defined in PPM 3-45.

B. Wellness Time: Released time during work hours to participate in wellness activities.

C. Wellness Assessment: A confidential, health risk appraisal conducted by the Employee Wellness Program consisting of any or all of the following:  blood lipid analysis, fitness testing, and a personal wellness profile (PWP) questionnaire.

D. Wellness Activities: A variety of approved methods to enhance the health and well-being of employees.  Additional activities will be considered for approval upon recommendations to the Employee Wellness Coordinator and the wellness participant's immediate supervisor.

III. POLICY
 
A. Staff employees may have released time from work to participate in Wellness Time activities a maximum of three hours a week (not to exceed one hour of Wellness Time a day) prorated based on the employee's FTE status using the following calculation:

3 hours is equal to 180 minutes, 180 X FTE = Minutes for Wellness Time per week.
(Minutes should be rounded to the nearest 10.)
Example: Employee's FTE is .8, so 180 X .8 = 140 (rounded) minutes for wellness/week.

B. Wellness Time is counted from the time the employee stops work duties until the time they are resumed.


IV. PROCEDURE

A. Employee completes a Released Wellness Time Consent Agreement form and gives it to the Employee Wellness Program office.
 
B. The Employee Wellness Program office ensures form remains confidential.
 
C.  The Employee Wellness Program office emails notification to the employee's supervisor informing him/her of the request for Released Wellness Time.
a.  Email includes Released Wellness Time Supervision/Employee Agreement form that identifies anticipated times of participation for the coming year.
 
D.  Employee and Supervisor complete the Released Wellness Time Supervisor/Employee Agreement form.  Supervisor, employee and Employee Wellness will each keep a copy of the agreement.

E.  Supervisor ensures Released Wellness Time participation record is developed and managed within the department.
 
F.  The specific Wellness Time participation hours and days must be scheduled and approved by the employee's superviosr within a timeframe determined by the department, and must be consistent with these guidelines:
 
a. Wellness Time missed due to work emergencies or other work related conflicts can only be rescheduled during that same week.
 
b.  Missed Wellness time cannot be accrued outside the week.
 
c.  Wellness Time missed because of sickness or vacation cannot be rescheduled, or can it be used in place of sick or vacation time.
 
d.  Wellness Time may be taken in conjunction with breaks and lunch if it does not negatively impact department productivity, but breaks and lunch cannot be combined.  For example, one fifteen minute break or an hour of lunch could be combined with up to an hour of wellness.
 
e.  Wellness Time activities must take place on the campus of employement, unless otherwise approved by supervisor and/or the department.
 
f.  Wellness Time for multiple participating employees within the same area must be managed in ways that avoid a negative impact on individual job performance and overall department productivity.
 
g.  Supervisors may implement special scheduling guidelines to meet the unique needs or special circumstances of their areas.
 
G.  Any employee who abuses their Wellness Time participation privileges will have disciplinary sanctions imposed upo to and including termination of employment as defined in PPM 3-33.