Withdrawals will negatively affect your satisfactory academic progress calculation.  If you completely withdraw from school, you may be required to return a portion, if not all, of the financial aid awarded for the semester.

If you are dropping some, but not all of your classes, make sure you know how this could affect your Pell Grant.

Return to Title IV Policy (R2T4)

Federal regulations require your eligibility for aid to be recalculated whenever you withdraw from the university, either officially or unofficially. The recalculation determines the amount of aid you have “earned” by prorating according to the percent of the term completed before withdrawing.

After the 60% point in the semester or period of enrollment, you are considered to have earned 100% of the Title IV funds you were scheduled to receive during that period.

The Financial Aid and Scholarship Office will use the withdraw date recorded in the Registrar’s Office as your official withdrawal date from the university. In the case of unofficial withdraws (i.e. dropped courses, UW grades, and/or retroactive withdrawals), your last date of attendance is reported by the instructor.  When such a date can’t be determined, the midpoint of the semester is used as your last date of attendance.

A repayment of aid is required when the actual amount of aid disbursed is greater than the amount earned, as determined by the recalculation. The university will return funds to the Title IV Program on your behalf when you owe an overpayment, and the university will consider the returned funds as your debt to the institution.

If the overpayment is not repaid by the end of the semester: 

• A hold is placed on future registration.
• A hold is placed on the printing of transcripts.
• Your account is referred to the Loan Servicing Department for collection.
• You will be put on financial aid denial and will not be eligible to receive any future federal financial aid funding until the overpayment is paid is full and satisfactory progress requirements have been met.

A post-withdrawal disbursement will be made if your earned aid exceeds your disbursed aid (essentially earning more aid than was disbursed) you will be entitled to a post-withdrawal disbursement (additional funds).  The Financial Aid and Scholarship office will determine the amount of post-withdrawal aid you are eligible for by subtracting your disbursed aid from your earned aid.  If this happens, then:

Grant Disbursements

• You will be sent an email informing you that you are entitled to additional grant funding.
• If you still have outstanding institutional balances, the grant funds will be applied to the balance first.
• Once outstanding institutional balances are paid we will directly disburse to the student any amount of a post-withdrawal disbursement of funds.
• Any post-withdrawal disbursement of grant funds must be made within 45 days of when Weber State University determines the withdrawal.

Loan Disbursement.

• Within 30 days you will be sent an email informing you that you are entitled to additional funding.
• You must respond within 14 days of the receipt of the notification approving the disbursement of loan funds.
• You will be informed what type of loan funds you are eligible to receive and reminded you are responsible for the repayment.
• If you still have outstanding institutional balances, the loan funds will be applied to the balance first.
• Once outstanding institutional balances are paid we will directly disburse to the student any amount of a post-withdrawal disbursement of funds.
• We will offer you, or your parent PLUS borrower, any portion of the post-withdrawal disbursement of loan funds not credited towards unpaid charges and make the post-withdrawal disbursement if the offer is accepted.
• Any post-withdrawal disbursement of loan funds must be made within 180 days of when Weber State University determines the withdrawal.

A school must return Title IV funds to the programs from which you received aid during the semester as soon as possible, but no later than 45 days after the date it determines you withdrew.  Funds are returned in the following order, as applicable.

1. Unsubsidized Federal Stafford loans
2. Subsidized Federal Stafford loans
3. Federal Perkins loans
4. Federal PLUS loans
5. Federal Pell Grants
6. Federal Supplemental Educational Opportunity Grants (FSEOG)

Sample Calculations

Example 1: Withdrawal Date: February 23, 2016

You initially received $1,979 in Direct Unsubsidized Loan and $1,155 in Direct Subsidized Loan. You attended 44% of the term, so the repayment amount, which must be repaid immediately, is calculated to be $1,121. Your revised award is $858 in Direct Unsubsidized Loan and $1,155 in Direct Subsidized Loan.

Example 2: Withdrawal Date: March 22, 2016

You initially received $1,484 in Direct Unsubsidized Loan, $2226 in Direct Subsidized Loan, and $1,381 in Pell Grant. You attended 62% of the term, so no repayment is required. You are allowed to keep all the aid initially awarded.