WSU Privacy Notice

 

Weber State University (referred afterwards as “we,” “us,” and “our”) has created this Privacy Notice to explain why we collect particular information from you, how we use your information, and actions we take to protect your personal privacy when you visit our websites. In order to fully understand your rights, we encourage you to read this Privacy Notice. We reserve the right to modify this Privacy Notice at any time, and we encourage you to frequently check this page for any changes to this Privacy Notice.

Scope

This Privacy Notice applies to all our websites, domains, services, applications, and technology products, except that a privacy notice specific to another one our divisions, departments or units may supplement and supersede this Privacy Notice.
Please be aware of the Weber State University GDPR Privacy Notice (“WSU GDPR Notice”) that supplements this WSU Privacy Notice. The GDPR Notice applies generally to the provision of personal information by individuals in the European Economic Area. The WSU GDPR Notice explains how we meet our obligations under the European Union General Data Protection Regulation with respect to such information. The WSU GDPR Notice can be found at https://www.weber.edu/WSUHomePage/GDPR-Privacy-Notice.html.

Collection of Personal Information

Personal information is any information that personally identifies you or from which you could be identified. This may include information related to you that can be identified, directly or indirectly, by reference to an identifier such as an identification number, location data, an online identifier or to one or more factors specific to your physical, physiological, genetic, mental economic, cultural, or social identity.

While using this site, users may choose to submit personal information through email or online forms.  We collect, export, and use personal information as described in this Privacy Notice.

Use of Information

Your personal information may be used for legitimate academic or business purposes.  Use of our website and web resources are subject to all applicable state and federal laws, as well as our general and campus policies. It is our usual practice not to share your personal information with other individuals and organizations. However, when circumstances arise for the need to share information gathered from our web servers, we may share as authorized or required by applicable law, including where:

  • permitted under our general and campus policies;
  • necessary in order to carry out legitimate education purposes or in the fulfillment of approved contracts;
  • as necessary to process requests you make of us;
  • clearly stated on our website that such information will be shared and you have proceeded to provide that information;
  • you have otherwise granted consent;
  • may be provided to other individuals and organizations if your data has been aggregated with other data in a way that do not compromise privacy;
  • allowed for purposes as may be detailed on our websites or mobile applications;
  • otherwise described in this Privacy Notice.

Statistical Logs Kept 

We use reporting programs and site analytics through Google to collect data about visitor traffic to our website. We do not attempt to personally identify visitors. Instead, we collect data to analyze in aggregate to determine trends and improve our sites. Here are some examples of the types of data we routinely collect:

  • Browser type or other client application used
  • The operating system of the computer or device
  • Internet address of computer or device
  • Web pages requested
  • Referring web page
  • Date, time and duration of visit

You can opt-out of anonymous website and/or application traffic behavior by clicking on the following opt-out privacy link

Cookies Used to Preserve Data 

Some of our webpages (e.g. with the domain name “Weber.edu”) require the use of cookies (bits of data passed by our network to your browser for storage). Accepting the cookies used on our webpages may give us access to information about your browsing behavior, which we may use to personalize your experience. For instance, the Weber Portal uses cookies (active only during user sessions) to remember that a user successfully authenticated and to assist in page layout settings. You are not required to use Weber Portal. This tool is provided for your convenience. 

Most browsers automatically accept cookies by default, but you can usually refuse cookies or selectively accept cookies by adjusting the preferences in your browser (please refer to your browser’s help function to learn more about cookie controls). If you turn off cookies, there may be some features of our website that will not be available to you, and some webpages may not display properly. 

Web Beacons

Web beacons (also known as pixel tags, internet tags, clear GIFs, or single-pixel GIFs) and embedded scripts are other technologies that we use on our websites and in our applications, as well as in some of our emails and ads.
Web beacons (or “tags”) are bits of programming code included in web pages, emails, and ads that notify us (or the companies that help us run our business) when those web pages, emails, or ads have been viewed or clicked on. Embedded scripts are bits of programming code included within some of our web pages that measure how you use those web pages, such as which links you click on. We use this information to improve our websites and online services, tailor our websites and online services to your likely interests, and conduct market research.

You may be able to turn off scripting functionality, such as JavaScript, within your browser (please refer to your browser’s help function). If you turn off JavaScript there may be some features of our site that will not be available to you, and some web pages may not display properly.

Security

We have put in place physical, electronic and managerial procedures to safeguard and help prevent unauthorized access, to assist in maintaining data security and to assist in correctly using the information we collect online.  We implement appropriate technical and organizational security measures to protect your information when you transmit it to us. This ensures a level of security appropriate to the risks presented by the processing and the nature of the data to be protected when we store it on our information technology systems. While we strive to protect your information, we cannot ensure or warrant the security of such information.

Security Precautions Users Should Take 

Although we make reasonable efforts to secure our networks, we cannot guarantee the privacy of online communications. You should use discretion in providing information in online classes, chatrooms or other open forums on the Web. 
If you post, comment, indicate interest or complaint, or share personal information, including photographs, to any public forum on our website, social network, blog, or other such forum, you should be aware that any information you submit can be read, viewed, collected, or used by other users. This information could be used to contact you, send you unsolicited messages, or used for other purposes, over which neither you nor we have control. We encourage you to review the privacy policies, notices and settings on the social media sites with which you interact to make sure you understand the information that may be collected, used, and shared by those sites. We are not responsible for the personal information you choose to provide in these forums. 
If using Weber Portal to access personal records, you should be sure to log off when finished by exiting the site AND closing the browser. Your failure to do so may result in the next computer user having access to your information.

Links to Other Sites 

This website contains links to other independently managed websites hosted by our institution. Some may use information for purposes other than stated above. Be sure to read their separate privacy statements. Our websites also contain links to sites outside our institution. These websites may have their own privacy statement or none at all. We urge you to exercise caution when providing personal data to any website. Check their policies and contact them if you have questions.

Protecting Children’s Privacy 

We encourage parents to explore our website with their children, but we do not knowingly or intentionally solicit personal information from children under the age of 13. Users under the age of 13 and their parents or guardians are cautioned that the collection of personal information volunteered by unauthorized children online or by e-mail will be treated the same as information given by an adult until we become aware that the user is under the age of 13 and such information may be subject to public access.  If we learn that a child under the age of 13 has provided personally identifiable information to our websites, without verifiable parental consent, we will promptly remove this from our files. For more on children’s privacy rights, read about the Children’s Online Privacy Act at the FTC’s website.

Utah Open Records Law

As a state institution, we may be legally required under the Government Records Access and Management Act or other laws to provide specific information.  

FERPA

We also comply with the Family Educational Rights and Privacy Act (FERPA), which generally prohibits the release of student education records without student permission.  However, FERPA does permit the release of public or “directory” information about students. More information about what is considered “directory information” and our compliance with FERPA may be found here: https://www.weber.edu/registrar/ferpa.html 

Alternate Ways to Submit Information 

You have a choice about whether to provide personal information online. For other options contact the department responsible for the web page and learn how you can provide information by an alternate means. If you are unsure of which department to contact, use our general information service at 801-626-6000.

User Information Modification

You may review or modify your personal profile information (address, phone number, e-mail, etc) by logging into the Weber Portal and clicking on the Personal Profile Channel. If you wish to change their information through other methods (in person or mail), you may visit the Registration Office in the Student Services Center Suite 101 or mail a request to:

Registration Office
Weber State University
1102 University Circle
Ogden, UT 84408-1102

 

We will not accept personal information change requests by phone.

For additional questions about this privacy statement or how to exercise rights you may have, we invite users to contact the Weber State University Webmaster at webmaster@weber.edu

Updated 5/24/18