Frequently Asked Questions

CatTracks Introduction: Who can use CatTracks? Questions about my evaluation (worksheet): Questions about my major, minor, or emphasis: Questions about exceptions: Questions about the degree progress bar: Contact Information:

CatTracks Introduction:

What is CatTracks?
CatTracks is a web based tool to help students and advisors monitor student's progress toward degree completion. CatTracks combines Weber State's degree requirements and the coursework the student has completed in an easy-to-read worksheet. It also shows the courses and requirements still needed to complete the degree.

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How is CatTracks different from the degree evaluation program we already have (CAPP)?
CatTracks provides information in a more user-friendly and readable format. It provides a more accurate degree evaluation and adds some outstanding long range planning capabilities. As you’ll see in the product, you can work directly with your advisor to create a personalized academic plan based on our approved courses list. It also provides critical information for the University to help us with our course offering, planning, and reporting needs.

It is important to note – with the release of CatTracks, CAPP will slowly be replaced as our degree evaluation system. Once all six catalog years have been programmed, we will take CAPP off-line and will no longer be used or maintained. CatTracks is available (programmed) for all students admitted from Fall Semester 2005 on.

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What will happen to our current degree evaluation program (CAPP)?
With the release of each new catalog year CatTracks, CAPP will slowly be replaced as our degree evaluation system. Once all six catalog years have been programmed, we will take CAPP off-line and will no longer be used or maintained.


Who can use CatTracks:

Who can use CatTracks?
All undergraduate students admitted into a program at Weber State University for Fall 2005 or after who are using the 2005-2006 or later catalog to fulfill their degree requirements.

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Why is the system only available to students using catalogs published since Fall 2005?
Our 2008-2009 catalog requirements were the first to be programmed into CatTracks. What have programmed 3 previous catalog requirements taking us to Fall 2005.

If you are a student who is currently using an earlier catalog, please be assured that we will continue to help you track your progress and apply for graduation. You might also want to talk to your advisor about the implications of moving up to a newer catalog. If you choose to do so, you will be able to begin using this system.

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Questions about my evaluation (worksheet):

I've seen the @ symbol in several places on my worksheet. What does this mean?
This is a wild card in CatTracks. If the @ sign appears with course numbers after it (i.e., @ 1000:4999), it means that you can take a 1000-4000 level course from any subject area. If it appears after a subject prefix (i.e., ENGL @), it means that you can take any English course.

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I think my degree evaluation/worksheet is incorrect. What should I do?
Please ask for help from your department advisor or the Registrar's Office immediately! While we have done everything we could to make sure your worksheet is correct, it would have been impossible for us to predict every unique situation or problem. We want to work with you to correct any issues as soon as possible. The first step is to clarify what information you believe is wrong and then contact us.

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When should I look at my degree evaluation?
We recommend at least twice a semester. You should always review this information before you meet with your academic advisor or register for an upcoming semester and after your grades have been posted. We also recommend you look at your degree evaluation after making any changes to your schedule.

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How does CatTracks decide where to place courses that I've completed?
CatTracks looks at your program holistically and places each course using a “best fit” scenario. We've also programmed priorities so that courses will be used in some areas before they will be used in others. This process will not always be perfect, particularly when multiple possibilities exist. So, if you have a course that does not appear in the area in which you wanted to use it, please contact your advisor or the Registrar's Office for assistance.

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CatTracks placed one of my courses in two different places. Is that okay?
In most cases, yes. CatTracks is programmed to recognize that some courses can fulfill more than one requirement. Be sure to look through requirements for your major in the University Catalog to make sure that this duplicate placement is appropriate. If you have any questions, contact your advisor or the Registrar's Office at registration@weber.edu (please send this from your Wildcat email address so we can securely respond back to you by email).

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What should I do if CatTracks placed a course in one section, and I want to use it in another?
Please contact your department advisor or the Registrar's Office at registration@weber.edu (please send this from your Wildcat email address so we can securely respond back to you by email). As long as the course is approved for the other area, we will be glad to move it for you.

If your worksheet does not look like you expected it to, please contact either your department advisor or the Registrar’s Office at registration@weber.edu (please send this from your Wildcat email address so we can securely respond back to you by email).

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I'm getting two degrees (i.e. a BA and BS). Only one appears on the worksheet. How can I check the requirements for my other program of study?
Look at the degree information next to your name at the top of the screen. You'll notice that the degree box has a drop-down arrow. Use this to select your second program.

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I repeated a course, and I don't understand how it appears in the degree evaluation. Can you explain this to me?
If you repeat a course, your last attempt counts toward degree requirements. All previous attempts will be excluded from your evaluation. Please note, some courses can be taken multiple times and receive credit each time. In this case, each enrollment will be listed.

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Are there requirements for graduation that CatTracks doesn't check?
A few. While CatTracks has been designed to check almost everything that you must complete to qualify for graduation, there may be additional requirements for your major that must be completed as well. You should use CatTracks in conjunction with the University Catalog and with any information your department provides to ensure that you remain on track for graduation. If you have questions about any additional requirements for your major, we encourage you to talk with your department advisor.

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I earned an Associate’s Degree before I came to Weber State. How does this appear on my worksheet?
In most cases, the classes you took at the other institution were coded during the Admissions process so they would be placed in the correct place on your worksheet. Other times, your degree will automatically fulfill certain requirements. In this second case, you’ll see a statement next to the requirement that tells you it was filled by an Associate’s Degree.

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How is my degree evaluation different from my transcript?
Your degree evaluation is a tool designed to provide you with academic information related to your degree progress. It displays courses required and completed in your degree program. Your transcript is your official university record and provides a chronological list of courses completed and other academic information.


Questions about my major, minor, or emphasis:

My major is wrong and/or my minor or emphasis doesn't appear on my worksheet.
If this is the case, you need to contact the department in question and update your major and concentration information. Once the department office enters the change, the correct information should appear on your worksheet.

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The requirements for my major are wrong. What do I do?
First, look at the catalog term that appears on each of the bars which separate the sections of your worksheet. This is the catalog we believe you’re using to complete your requirements. If you’re actually using older or newer requirements, contact your department advisor to update your catalog information. Once the changes are entered, the correct information will appear on your worksheet.

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I’m considering changing my major. How can I see what would be required if I changed?
You can use the “what-if” tab to do an evaluation using criteria you select. Please note, though, that what-if evaluations are unofficial and do not guarantee that you will be able to major in the area you select. If you decide you'd like to change your major, you should visit the department office for your intended major for information on how to change your major.

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My major requires me to complete a minor, concentration or emphasis, but it didn't appear on the evaluation. What's wrong?
Either you haven't declared your minor, concentration or emphasis yet, or you ran a "what-if" without adding the appropriate program. If you need to declare a minor, concentration or emphasis, stop by your department office for assistance.

Questions about exceptions:

I petitioned for an exception to a requirement. How will that exception appear in CatTracks?
Your petition will be programmed into your worksheet after it is approved by the appropriate authority (your Advisor, Department Chair, Dean, Registrar), etc. Once approved and processed, the requirement will be marked complete and in most cases, an additional line will appear under the requirement and explain why the exception was entered. If you have a petition related to a transfer course, we will often make an adjustment to the course equivalency to ensure that it appears in the correct spot on your evaluation. In those cases, there may not be an explanation related to the change on your worksheet, but the course will be moved to the correct location.

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I had permission from my department to take different courses for my major. Why doesn't that show?
Most likely, the approver hasn’t posted the exception yet. Once processed, the new course will show as an option to complete the requirement.

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I had permission from my department to take different courses for my major. Why doesn't that show?
There is a chance the advisor or department chair hasn’t had a chance to input the change. Please confirm with them first if they have entered the substitution or exception. If the change has been entered but still isn’t showing, please notify the Registrar’s Office at registration@weber.edu (send this from your Wildcat email address so we can securely respond back to you by email) or simply stop by our Registrar’s Solution Center in SC101. We will gladly look into the problem and make sure everything is working correctly.

Because some issues will require some research and possibly some reprogramming, please understand that we may not be able to correct your issue immediately. However, we do promise that we will address it as quickly as possible and that we’ll contact you by email as soon as we’re done.


Questions about the degree progress bar:

My degree progress bar says that I'm 90% complete, but I'm only a sophomore. What's wrong?
The degree progress bar is a tool that takes the total number of requirements (check boxes) on your worksheet and calculates a percentage based on the number of boxes that are checked. Therefore, if you’re a pre-major or are missing a major concentration emphasis area, you may have fewer boxes on your evaluation that need to be checked. As this information is added to your evaluation, your degree progress bar will reflect your progress more accurately.

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Everything on my worksheet is checked, but the degree progress bar only says that I'm 97% done. What's wrong?
The degree progress bar will not show 100% completion until you finish all of your in-progress courses and earn acceptable grades in them.

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Contact Information:

Who should I contact if I still have questions?
Typically, your first point of contact should be your academic advisor. However, if you still have questions, please contact the Registrar's Office at registration@weber.edu (send this from your Wildcats email address so we can securely respond back to you by email) or stop by our Registrar’s Solutions Center in SC101.

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