If the student simply stopped attending the course then the appropriate grade is a "UW" accompanied by the last date of attendance (i.e. the last date the student attended class, turned in an assignment or took a test). If the student never attended, the first date of class should be entered as the last date of attendance.
If the student completed all of the necessary coursework, including the taking of the final exam, but was unsuccessful the appropriate grade is an ‘E’ with the last day of class entered as the last date of attendance.
An incomplete is ONLY appropriate under the following conditions:
- The student completed 80% of the necessary coursework AND has extenuating circumstances (i.e. accident, illness, etc.) that prevented the student from completing the coursework by semester’s end.
- The student must have a written contract with the instructor regarding the coursework to be completed including the date all assignments are due.
- The student must be able to complete this work WITHOUT RE-REGISTERING OR ATTENDING the course in a subsequent semester.
- 'I' grades may now be entered electronically like all other grades and require a date indicating when the work will be completed. If the Records Office does not receive a grade change email request denoting the updated grade by the date indicated, a default failing grade or ‘E’ (or another grade as defined by the instructor) will be placed on the student’s transcript.
Temporary status is indicated by a 'T' and is given for those courses so structured as to require grading of students to be done in a term subsequent to that one in which the course begins. All such courses must have the approval of the department offering the courses and the Curriculum and General Education Committee. A letter grade (A,B,C,D,E) or CR/NC must be given by the instructor at the time the required work is to be completed.
Instructors are not authorized to assign a ‘W.’ A ‘W’ indicates a withdraw meaning that the student dropped the course after the third week of the semester. This grade is automatically assigned by the system when the Registration Office removes the student from the course after the third week of the semester. The student is responsible for initiating this process with the Registration Office.