If a program is canceled, the Study Abroad Office will send an email to all participants enrolled in the program. The email goes to the address listed on your study abroad application, so make sure you check your emails regularly. You can also see the status of programs under the “Programs” tab at the top of our website. Programs with a red “canceled” label are suspended for 2022.
Weber State faculty members propose study abroad programs annually. While some programs are long-standing and go every year, the majority of programs rotate every few years. That being said, we are hopeful programs unable to travel this year will be resubmitted for next summer. Talk with your program leader to see if your particular program will continue in Summer 2023.
Refunds will NOT be given to students due to COVID-19 concerns. Before programs were canceled last year, every student was given the option to withdraw from programs without penalty due to COVID-19. This year students are applying, cognizant of the pandemic. Weber State will not intentionally place students into high risk situations. We will work together with Program Leaders and Departments on canceling should the destination demonstrate increased risks, be they from COVID or any other concern. As such, students must abide by the standard refund policy.
You do not need to request a refund. If a program is canceled, the refund is issued automatically. There are three ways Weber State reimburses processes reimbursements.
1. Refunded to your credit card. Payments made are automatically refunded to the credit card that made the payments. This is the default refund process for all credit-card payments.
2. Direct Deposit. If you paid by cash or check, the money can be directly deposited into your bank account. For this process to work, you must complete a direct-deposit form found on your eWeber portal. (If you already get money paid into your account, for example, because of loans or scholarships, you do not need to complete the direct deposit form again.)
3. A check will be mailed to your permanent mailing address. Should the two items above not work for your particular situation, a check will be mailed out to the permanent mailing address on file. You can update your address in your eWeber portal.
If you made payments using multiple credit cards, the amounts paid will be refunded back to the specific cards. This is an automated process. Weber State cannot refund all the funds onto a specific card.
If you paid by credit card, the money will be refunded to that card, so long as the credit card number is operational. Weber State cannot provide direct deposit or checks for funds charged to a credit card.
The Study Abroad Office purchases insurance for all outgoing exchange students through a third-party insurance provider. We charge exactly the fee the insurance provider charges, with no markups or service fees. If you return early from your exchange program, we will work with the insurance agency to get the insurance canceled. It is purchased at a daily rate, so we anticipate a prorated refund based on your return date of travel. Any refunds we are able to secure will be credited back directly to the student account.
Exchanges for Summer 2022 are currently planned to run. The KEDGE Summer Program, Bremen Summer School, Konan Summer Intensive Japanese Summer Program, and Seoul International Summer School have the option of Face-to-Face, and the Kansai Gaidai Summer Japanese Program is Virtual.
The Study Abroad Emergency Line is active 24-hours-a-day, 7 days per week while study abroad and exchange programs are abroad. If you are in a crisis, call (801) 388-9061 otherwise, please contact the Program Leader while you are abroad. Program leaders will also have additional helpful contact information during your trip.
The best way to get in contact with us is to stop by our office in the Student Services Center in Room 154. You can also call us at (801) 626-8711 or email us at firstname.lastname@example.org. If you would like to dicuss short-term options with Eric Hunter or if you would like to explore exchange opportunites with Myranda Hackley, please make an appointment here.
The Study Abroad Office greatly values the voice of faculty and program leaders. We want your input moving forward, and request all faculty leading programs evaluate the safety of their program destinations and activities within the new paradigm. As of right now, all programs are moving forward
The Study Abroad Office requests that faculty planning on leading program in 2022 to suspend all program related purchases until January 1, 2022.
As of May 2022, the USA is requiring a negative test to return to the United States. If you have a positive test before you are supposed to return, you will need to quarantine until you test negative, or 10 days has passed (whichever comes first). We understand that you might not have the funds to be able to support an extra 10 days in a hotel plus room service. Weber State will cover this cost and bill it to your student account. We will also help you navigate filing a claim with our insurance company so you can be reimbursed through the "Trip Interruption/Covid Quarantine" coverage.