Employee Transfers/Termination of Employment

Employee Transfers

If a cardholder is transferred to a new position within the department or to another department and will be requiring a P-Card, the same card should be used. The Cardholder's Supervisor or his/her designee, must promptly notify the P-Card Coordinator if there are changes to be made (such as cardholder's address, default account, etc.) If transferring to another department, a final audit will need to be completed. Required paperwork (statements for the preceding 12 month period with supporting documentation) must be forwarded to the P-Card Coordinator as soon as possible.

If a cardholder is transferring to a new position within the department, but will not have the same supervisor, and/or will no longer be purchasing items for the university, the card must be retrieved and cancelled.

Employee Terminations

The P-Card remains the property of the issuing bank and must be surrendered to the Purchasing Office along with required paperwork (statements for the preceding 12 month period with supporting documentation) prior to termination.

The cardholder should contact the Purchasing Card Coordinator (x7113) or Assistant (x6011), at least five (5) working days prior to termination to schedule an appointment to complete the sign-out process.