Updates on Event and Travel Guidelines

This communication was sent campuswide Feb. 24, 2021.

As we approach the start of March, I want to update you on our travel and event guidelines moving forward. Please keep in mind that as we begin to ease some of the guidelines we’ve had in place, we continue to encourage all of you to take the necessary precautions to ensure the safety and well being of yourselves and those around you.

Travel

University-related travel (domestic and international) should not occur through March 14, 2021. (See the COVID-19 faculty and staff page for additional travel guidelines.)

Beginning March 15, we anticipate easing travel restrictions for domestic travel within the United States. We encourage you to consider flexible travel arrangements when making reservations, in case circumstances change. 

Individuals who wish to travel on university business will need to test negative for COVID-19 within three days prior to travel, and must receive a negative test result upon their return prior to returning to work on campus. These testing protocols for travel include individuals who have received the COVID-19 vaccination, per current Centers for Disease Control and Prevention (CDC) guidelines.

Motor pool vehicles are available for university-related travel. As of March 15, the university motor pool will allow more than one person in a vehicle, provided that all occupants wear face coverings while inside the vehicle. Employees using motor pool vehicles will be expected to test for COVID-19 pre and post travel as outlined above. 

The number of occupants in a motor pool vehicle should not exceed 50% of the vehicle occupancy rating.

Events

Our current event protocols will continue through March 15.

After March 15, event organizers may consider hosting events with the following stipulations:

  • No third-party events
  • No food or drink served at events
  • No conferencing or conference services
  • All state and local COVID-19 mitigation protocols must be observed
  • Venue hosts must adhere to COVID-19 spacing restrictions, as outlined by Facilities Management
  • Venue occupancy must be no less than 36 square feet per person

The new protocols are subject to change based on revised guidance from the state or local health departments and/or new direction from the CDC.

The university anticipates revisiting its event guidelines in mid-April.

Weber State has been able to minimize the spread of COVID-19 on our campuses thanks to all of your efforts and vigilance. Our goal in easing these protocols for travel and events is to continue to work toward a new normal, while maintaining the safeguards necessitated by the pandemic.

Dane LeBlanc
Director of Public Safety