Telitha E Lindquist College of Arts & Humanities Sabbatical Application Instructions

Revised: November 1, 2016

From PPM 3-25

PPM 3-25.I: A sabbatical leave shall be interpreted to mean a leave of absence with compensation for one semester or two semesters as approved by the Board of Trustees for purposes of study, research or other pursuit, the objectives of which are the professional improvement and advancement of faculty members as well as an increase in their usefulness to the institution. (emphasis added)

PPM 3-25.II states that: Sabbatical leaves are granted to faculty members only for purposes that will improve the ability of the recipient to discharge effectively teaching, research or service obligations to the University (emphasis added) including the following:

  • Research and writing in the recipient's field of specialization
  • Regular attendance at classes or workshops  of an institution of higher learning
  • Pursuance of training in the recipient's field of specialization
  • Other specifically defined purposes that would clearly further the objectives of the sabbatical-leave plan

PPM 3-25.V.A. PROCEDURE FOR FACULTY SABBATICAL. Applications for sabbatical leaves shall describe in detail the purpose for which the leave is requested and the manner in which it is expected to improve the applicant's ability to discharge obligations to the University. (emphasis added)


To provide consistency across the college and to demonstrate to the citizens of Utah that sabbatical leaves are subject to appropiate standards and scrutiny, Lindquist College sabbatical applications must include the following:

  1. An application cover page describing the proposed leave project including the following
    • Title of proposed leave project
    • Abstract of proposed leave project not to exceed 150 words
    • Dates of requested leave
  2. A completed and signed WSU Application for Leave Form
  3. The applicant’s current full CV
  4. A description of work completed since the last sabbatical leave and how it contributed to the current request.
  5. A statement of proposed work and specific tasks to be completed during the requested leave. This section should not exceed 8 pages and also should include:
    • A narrative providing a contextual description and justification of the activities to be undertaken during the requested leave (e.g. research, writing, creative activity, library work, study, travel), and including a clear, concise statement of project goals, specific tasks to be completed, the methodology to be implemented to achieve these, and references to appropriate literature. The narrative should be written in language understandable by a person unfamiliar with the applicant’s area of expertise, and specific jargon should be avoided or explained. This is also an appropriate place to explain how the sabbatical will contribute to your professional development. Moreover, since the release from normal duties with which a sabbatical comes will result in a greater volume of work, higher quality of work and/or very different type of experience than could be produced during a non-sabbatical period, this topic should also be addressed.
    • A timeline describing project activities (including deliverables such as peer-reviewed journal articles, if appropriate) that are linked to the completion of specific tasks noted in the narrative.
  6. A statement of how the proposed activities will accomplish the acknowledged purposes of a sabbatical
    leave and improve the applicant’s contributions to the University, its students, the community, or self (i.e., publications, recitals, exhibits).
    • Detailed information concerning the resources needed to complete the proposed activity. If the project is dependent on research grants or funds not in hand at the time application for sabbatical leave is made, a statement must be provided as to how the project will be completed without receipt of such funds. Identification of educational institutions, businesses, or other organizations with which the applicant will be affiliated during the sabbatical leave period should be provided. Facilities and/or personnel of particular relevance to the proposed project, and how these will influence the outcomes of the proposed activities should also be discussed. [Note: PPM 3-25.IV.E states: “If the recipient of the sabbatical leave received a foundation grant or other compensation from non-University sources for the period of the leave, such compensation must be consistent with the objective of the sabbatical experience and approved by the appropriate dean.”]
  7. A statement of the explicit outcomes anticipated from the leave.
  8. A supporting bibliography.

Chair Approvals: Note that sabbatical applications require the department chair’s approval (before submission to the Dean’s Office), which is contingent on his/her ability to staff courses during the sabbatical without compromising the department’s need to meet the demand for general education or service courses or the ability of students to continue to make progress towards completing their program of study. Applicants are strongly recommended to discuss the chair’s ability to support the sabbatical before writing the application.

Due Date: The proposal is due to your department chair by December 1 of each year. Chairs must have signed off on applications before they reach the Dean’s Office. Late applications will not be considered, since the dean must forward recommendations to the provost by December 10.

Q: Is there a certain amount of time I need to wait between receiving tenure and applying for sabbatical?
A: No, you can apply as soon as you receive tenure.

Q: What is the pay? Do you get part-pay? How much?
A: If you take a semester, you are paid in full; if you take two semesters, you receive three-quarters pay.

Q: Can more than one sabbatical be granted from the same department?
A: Yes, one department may receive more than one

Q: Do you compete against each other insofar as you get ranked per department or just as a whole?
A: It usually comes down to scheduling. Each proposal is considered on its own merits.

Q: Can you defer a year without having to apply?
A: Since the Board of Trustees approves sabbaticals, you would need to apply during the year in which you want to take it. Thus, you’d apply by December 10, 2016, for the 2017-2018 year. Deferrals are only granted if there are extenuating circumstances.

Q: Is there a greater weight given to research-based leaves?
A: This depends on the work you do. Generally, if you were hired to do research then a research-based sabbatical would be better received. However, you could make a solid argument to improve your teaching as well.