Human Resources (HR) at Weber State University handles employment, compensation, and benefits. Weber State grants and contracts follow all HR processes, including salary assignment and the hiring of employees. If a particular salary amount is written into a grant proposal, the salary amount may change after HR review. The hiring of both hourly and salaried employees must follow HR processes. If you have any questions about employment, compensation, and/or benefits, please contact the Human Resources office at (801) 626-6032, or by email at firstname.lastname@example.org.
Payroll at Weber State University handles all matters related to employee pay, both salaried and hourly employees. Weber State grants and contracts follow all payroll processes. This link will take you to Payroll's webpage that houses their forms and guides. If you have any questions about employee pay, please contact the Payroll office at (801) 626-7648, or by email at email@example.com.
Purchasing and Supportive Services
Purchasing at Weber State University handles all aspects of obtaining goods and services. Weber State grants and contracts follow all purchasing processes. Goods and services can purchased through PawPlace with a purchase requisition. The following links will take you to Purchasing's webpages that house PawPlace guides, roles, and forms. If you are in need of procurement training, please visit this link. If you have any questions about purchasing goods and/or services, please contact the Purchasing office at (801) 626-6014. Please note that purchasing cards (p-cards) will not be given for grants and contracts. If you make purchases on your department p-card, a funds transfer will need to be completed and submitted to Accounting Services in order to charge expenses to your grant index.
WSU travel information can be accessed here. All university travel is to be purchased on a university p-card. Grants and contracts do not have p-cards, so grants and contracts that include travel should be purchased on a departmental p-card. These travel expenses can then be transferred to the grant index/account, via the p-card reallocation form.
Individual travel is to be processed through the Online Travel Reimbursement Application found in the eWeber portal. Please contact Brad Budge in the Purchasing office with individual travel questions. Brad can be emailed at firstname.lastname@example.org, or reached by phone at (801) 626-7113. The following links provide helpful travel information.
Grants and Contracts Accounting. Weber State University’s Financial Services Division oversees Accounting Services. Within Accounting Services, there are two individuals who work in Grants and Contracts Accounting. Grants and Contracts Accounting should be contacted for information related to the following:
1. Budget input to Banner (getting my budget in the accounting system)
2. Processing of budget revisions or cost transfers
3. Approving proposed expenditures and processing them in the accounting system
4. Tracking revenues and expenditures
5. Helping or conducting a secondary review of expenditures to date
6. Obtaining internal grant reports
7. Preparation and submission of federal financial reports
8. Grants and contracts invoicing
Grants and Contract Accounting Contact Information:
Roxann King, Accounting Supervisor, Grants and Contracts Accounting, email@example.com, (801) 626-7438
Jenn Lueckler, Senior Accountant, Grants and Contracts Accounting, firstname.lastname@example.org, (801) 626-6918
The following accounting forms are helpful with grants and contracts budget management.