COVID-19 Updates

If you have any questions or concerns, please call 801-626-7275 or email housing@weber.edu.

*If you are considering requesting termination of your spring 2021 housing agreement, you may be subject to termination fees. Learn more


Winter Break

Staying on-campus during the winter break | Leaving for the break and back in Jan. | Moving out after finals and not returning


COVID-19 Information

Face Coverings and Social Distancing

MASK/Face Covering Mandate

The new emergency order includes a statewide face mask mandate. For the foreseeable future, you must wear a mask in public and anytime you are within six feet of anyone you don’t live with.

Incentives for wearing Face Coverings & Social Distancing

  • Thank You Tickets
    If staff spot you wearing your face covering and abiding by social distancing guidelines, you will receive a “Thank you” ticket which will enter you into a drawing for great prizes!
     
  • Mask Warning Notices
    If staff see you not wearing a face covering or breaking social distancing guidelines, you will be issued a warning. Multiple warnings may result in disciplinary action.

 COVID-19 Testing

Beginning Monday, Nov. 16, Weber State will begin weekly COVID-19 testing of all students who live, work or attend at least one class on campus. There will be no cost to you for this testing.

How Testing Will Work

If you are experiencing COVID-19 symptoms, please fill out the self-reporting form. The university will continue to operate its COVID-19 testing resource for symptomatic individuals, Monday through Friday from noon to 2 p.m. in the Marriott Allied Health building.

Individuals who are symptom-free will fill out a separate form on the weber.edu/coronavirus page to select the day they will be tested. This form must be completed the day before getting tested. Walk up appointments will not be accepted. The test itself is a self-administered lower nasal swab, and will take only a few minutes to complete.

Individuals who test positive for COVID-19 will be notified of their results via phone call; all others will be notified via email, usually on the same day they are tested.

Beginning Nov. 16, testing will be available in the Shepherd Union Ballroom C (third floor):

  • Monday, Wednesday and Friday: 8 a.m. to Noon
  • Tuesday and Thursday: 1 to 5 p.m.

Due to limited supplies, individuals must have a current W# and are eligible to be tested once a week. 

If You Test Positive

When the Housing office is notified that a student living on campus has tested positive for COVID-19, or has been asked to quarantine due to possible exposure, we send an email follow up to the student. The email provides information about:

  • How to request meal delivery while in quarantine/self-isolation (if the student has a meal plan).
  • Confirming the anticipated dates in quarantine or self-isolation.
  • Moving to a self-isolation room (if applicable).
  • Daily check-in so that we can provide other support if needed. 

If you test positive for COVID-19, you do not need to get a weekly test for 90 days from the date you tested positive.

 Guests and Informal Social Gatherings Housing Areas

To help slow community spread in Housing, effective immediately we are making some interim changes to guest policies.

The following changes are in place through Monday, Nov. 23, 2020. If a decision is made to extend this date, we will send a follow up email notification. 

  • Please do not invite or host individuals who do not live on campus into the buildings.
  • Please do not invite guests into your room, suite or apartment.  Only individuals assigned to the room or apartment should be in the room or apartment.
  • Informal social gatherings are restricted to “household only” and should include only the people you share a room, suite or apartment with.

 Quarantine or Self-isolation Process

Housing apartment, suite and roommate pairs are considered “household units” since the students assigned to these units are going to be in close contact with others within the assigned suite or apartment on an ongoing basis.

Approximately 75% of our residents are in private / single rooms and can generally complete their isolation or quarantine in their rooms. Students who are in double rooms and have a roommate; or those students that are at higher risk, may be asked to move temporarily to a self-isolation room. Self-isolation rooms are empty suites / apartments that have been set aside in Wildcat and University Villages. These rooms have been prepared to temporarily house residents who need to move from their permanent assignment to complete isolation or to provide students with roommates a temporary place to isolate where they do not have to share a bedroom. We recognize that these situations are somewhat fluid and that there are other variables to consider. The decision about whether or not to move a student to an isolation room will be made on a case by case basis.

What happens when Housing is notified that a student has tested positive?

When the Housing office is notified that a student living on campus has been asked to quarantine or isolate, the Area Coordinator supervising the building where the resident lives will reach out to the resident by phone and email and provide the student information about quarantine / Isolation; meal delivery (if the student has a meal plan), set up daily follow up contact method, and determine if the resident needs any additional support or assistance. If the student needs to move to an isolation room, instructions will be given about completing the move.

Meals will be delivered using a no-contact “knock and leave” process according to a predetermined schedule.

If a student needs to move to a designated isolation room, the Area Coordinator will contact the student and information and procedures to complete the no-contact move process. Students are asked to complete their move to the temporary isolation space within an hour in order to help limit exposure to others. Students are asked to complete this move in one trip to limit exposure to others. This is not a permanent move, so students are asked to only bring essential items such as personal care products, clothing, school supplies, and entertainment and/or comfort items.

If needed, we can provide: Disposable sheets, trash can, hand soap, disinfecting wipes and help arrange meal delivery (for students on meal plans).

Students are asked to notify the Housing office if they are directed to extend their quarantine or isolation period so that we continue with follow up services.

What is Quarantine?

For people who have been determined to have been in “close contact” with someone who has tested positive or someone who is showing symptoms but is pending test results. The person may or may not have symptoms of to COVID. “Close contact” is generally defined as longer than 15 minutes, closer than 6 feet, no mask.

What should I do if I am asked to quarantine?

  • Complete the WSU self-report form. (If you haven’t already)
  • Complete full 14 day quarantine.
  • Stay in your room unless you have to leave to seek medical care or other emergency needs. Wear a mask, even while in your room / suite / apartment. Practice heightened personal hygiene.
  • Please don’t leave your room unless you need to in order to seek medical care. If you have to go out or be around others, wear a mask and gloves. Adopt more thorough hygiene precautions. We can provide some disinfecting wipes and cleaning products if you need them.
  • Notify your professors or employer that you have been asked to quarantine.
  • Monitor your symptoms.
  • Get tested for COVID-19
    • Continue to quarantine even if test is negative
  • Follow instructions provided by Contact Tracers and/or Medical Professional

What is “Self-isolation?”

For people who have tested positive for COVID.

What should I do if I am asked to be in isolation?

  • Complete the WSU self-report form (if you haven’t already done so).
  • Complete number of days in isolation as directed by contact tracing or medical advice. If symptomatic, isolate for full 10 days + 24 hours symptom free without the aid of medicines. Some people may have to remain in isolation longer to be free of symptoms.
  • If you have a roommate or cannot self-isolate in your room/suite/apartment, you may be temporarily moved to an isolation space. In some cases, it is the roommate who is “negative” or who may be at higher risk, who is offered a temporary isolation room.
    • If moved, this is a temporary move. Please pack and take only what you need for the days you expect to be in isolation.
    • Disposable sheets and pillowcase and cleaning supplies will be provided.
    • Coordinate any other needs / assistance with staff.
  • Refrain from contact with others. Wear a mask even inside your room/suite/apartment. Do not leave your room unless you must for medical attention or other emergency needs. If you have to leave, wear a mask, gloves. Wash hands frequently and practice heightened hygiene.
  • Notify your professors or employer that you have been asked to self-isolate.
  • If you have a meal plan, complete the meal delivery request form that was emailed to you. Meals will be delivered (no contact delivery).
  • Respond to contacts from the staff: Meal delivery assistance? Medical care if needed? Daily condition check-in?
  • Monitor symptoms
  • Take additional hygiene precautions
  • Follow instructions provided by Contact Tracers and/or Medical Professional

 Cleaning & Safety Procedures

Custodial Staff Professional Cleaning

  • Our custodial staff has continued with the enhanced COVID-19 cleaning protocols and frequencies and use of approved disinfectants in all common areas and high touch surfaces.
  • We deep cleaned and sanitized all of our buildings and individual student rooms over the summer. 

Student Expectations

  • Hand sanitizer and approved cleaning supplies will be available in lounges, large common areas, near building entries and elevators.
  • Student are encouraged to wipe down areas that they use before they use them and when they are done using them.

Planning

  • We encourage students to have a plan in place if possible, of where they may go if it becomes necessary to close buildings in the direction of Weber County Health Department or University COVID-19 task force. 
  • We anticipate that just like in the spring, we will have students who are unable to leave or who don't have another safe housing option. We anticipate that we would continue to house students who do not have other options, but we reserve the right to move the student to a different room, building or floor, or cancel housing contracts if the health department or university feels it is in the best interests of health and safety to do so. If students are asked to leave housing as a result of COVID-19, there will be a refund process.
  • Students who identify as being "at higher risk" for COVID-19, are encouraged to think about delaying checking in to housing until they feel more comfortable with the risk level. 

 Staying for Winter Break

HOLIDAY HOUSING OFFICE HOURS: Weekdays only. Closed Saturday - Sunday

  • Dec. 11- 18: Village Offices open 8 a.m. - 5.p.m.
  • Dec. 21 - 23: Village Offices open 8 a.m. - 2 p.m.
  • Dec. 24 - 25: Villages Offices closed for Winter Break.
  • Dec. 28 - 31: Village Offices closed. Please contact the RA on duty for mail and package pick up.
  • Jan. 1, 2021: Village Offices closed for New Year’s Day.

RA’s will be on-call at both Villages during the break. We recommend that you save the RA Duty phone number to your cell phone contacts so you will have it handy if you need assistance. Given the limited staffing available during the break, please allow a little more time for response. If you need emergency assistance, please contact the University Police Department (801-626-600).

University Village RA Duty Phone: 801-725-0090
Wildcat Village RA Duty Phone: 801-510-9796

Details For Staying

  • PLEASE LOCK YOUR DOOR, ESPECIALLY WHEN YOU LEAVE YOUR ROOM!
  • Meal Plans / Dining Services: Fall semester meal plans end at 5 p.m. Thursday, Dec. 10. Dining Services will resume for spring on Saturday, Jan. 9 at The Den in the Shepherd Union.
    • If you would like to change your meal plan for spring semester, please remember to fill out a meal plan change form. The deadline for requesting a meal plan change is Jan. 22, 2021.
  • Have you set up your spring 2021 payment plan? Just a reminder that payment plans don’t automatically continue from fall to spring. If you are planning to use a payment plan for spring 2021, you will need to log into the eWeber portal and set up a new payment plan for the spring semester.
  • Please watch for notices about when the parking lots will be cleared and make sure to move your car (if applicable) to one of the designated snow removal parking lots. (see info below)
    • REMINDER: WSU reserves the right to tow any vehicle that is impeding the snow removal process at owner's expense.
  • Please remember that all housing and student code policies will be enforced during the break.
  • Ice melt and snow shovels are located at each entrance. These items are provided as a courtesy and to help encourage everyone to take part in keeping the area cleared off and as safe as can be. Please don’t remove them or keep them for your personal use. We have a few snow shovels available for check out if you need one.
    • Some tips about proper use:
      • Please use ice melt outside only, and remember that a relatively small amount of ice melt will do the job. (Think scattered “handfuls,” not shovels full)
      • Ice melt is not a substitution for removing the snow. Use the shovel to remove as much as you can, then scatter ice melt afterwards to help prevent ice from forming on the cleared walk.
      • Please don’t throw ice melt on top of the accumulated snow. Please return all items used to their original location and let us know if we need to resupply.
  • Did we mention to PLEASE LOCK YOUR DOOR? (Seriously, it’s important!)

Preparing for Break & Spring Semester

Housing & Residence Life staff will be entering rooms the week of Dec. 14- 18

  • Housing & Residence Life staff will be entering rooms the week of Dec. 14- 18 to verify that rooms and common areas are prepared and secure for the winter break and for spring semester occupancy.
  • Custodial staff will be completing necessary cleaning in preparation for new residents coming in the spring. We will email you at your WSU email address if we need to enter your room sooner than Dec. 14 or after Dec. 18.
    • All room changes need to be completed by Dec. 11.
    • If you are interested in upgrading your double room to super single, please email housing by Friday, Dec. 11. housing@weber.edu
    • Please make sure shared spaces within the apartments and suites are cleaned and ready for potential new residents.
    • Community Kitchens at Wildcat: Please label any food in the cabinets and refrigerator by Dec. 14. All items not labeled, or any expired items will be thrown out.
    • Laundry rooms: Please check the laundry lost and found. All unclaimed items will be thrown out after Dec. 14.

 Leaving for Winter Break and Returning in Jan.

Meal Plans

  • Meal Plans / Dining Services: Fall semester meal plans end at 5 p.m. Thursday, Dec. 10. Dining Services resume for spring on Saturday, Jan. 9 at The Den in the Shepherd Union.
  • If you would like to change your meal plan for spring semester, please remember to fill out a meal plan change form. The deadline for requesting a meal plan change is Jan. 22, 2021.
  • Have you set up your spring 2021 payment plan? Just a reminder that payment plans don’t automatically continue from fall to spring. If you are planning to use a payment plan for spring 2021, you will need to log into the eWeber portal and set up a new payment plan for the spring semester.

Preparing to Leave

  • Please complete the items listed on the winter break checklist before you leave for break:
    • Clear out all the food and drinks that could spoil over the break
    • Lock your door and windows
    • Set thermostat to 70 degrees
    • Turn off all the lights
    • Take trash to the dumpsters
    • Park car in designated winter break parking
  • Take valuables home with you if possible. If not, please take steps to store them securely and out of sight.
  • You may not lend your room keys/access to other people or let others stay in your room or apartment while you are away. Doing so is a safety and security risk. Your room is for your use only. Unauthorized guests will be asked to leave and you will be responsible for any damage or disruption your guests cause.
  • PLEASE LOCK YOUR DOOR
  • If you are in a double room without a roommate, please be aware that you may be receiving a new roommate for spring. Please make sure the unoccupied half of the room and/or appropriate portions of common/shared areas are clean and clear of belongings so that your new roommate can move in. It’s a great and courteous way to get off to a good start with your roommate.
  • RA’s will be on-call at both Villages during the break. We recommend that if you haven’t already done so, that you save the RA Duty phone number to your cell phone contacts so you will have it handy if you need assistance. Given the limited staffing available during the break, please allow a little more time for response. If you need emergency assistance, please contact the University Police Department (801-626-600).
    • University Village RA Duty phone: 801-725-0090
    • Wildcat Village RA Duty phone: 801-510-9796

Leaving Your Car?

If you are planning to leave your car here while you are away, please remember to park your car in one of the designated snow removal parking lots before you leave or by Dec. 10, 2020. (see map below)

REMINDER: WSU reserves the right to tow any vehicle that is impeding the snow removal process at owner's expense. To ensure this does not happen please check your Weber email frequently.

If you are planning to leave earlier, please park your car at the DEE events center parking/ south end (look at map below) for free or if not contact parking services to get a temporary pass for parking in a W lot (look at map below). 801-626-6533.

Designated snow removal parking lots:

snow removal parking map

 

Residents of University Village: Use the south end of the Dee Events Center (across the street from the UV Community Center).
 

Residents of Wildcat Village: Use the W8 and W9 lots (one is behind the practice fields and the other is the lot NE of the Stewart-Wasatch Hall lot).

 Leaving for Winter Break and Not Returning

  • Please make sure you have been approved for release from your Housing Agreement. If you submitted a Request for Release but have not yet received a confirmation email, please contact our office. All responses were sent to WSU student email accounts.
  • Please plan to complete your move out by noon, Sunday, Dec. 13. Please notify our office if you require a later check out date/time.
  • Pick up an express / no-contact check out envelope from your Village office.
  • Follow the instructions on the form. Please be sure to include your forwarding address and don’t forget to return your room and mail box keys in the sealed check out envelope.
  • After you have removed all of your personal belongings and cleaned your room, please return the check out envelope (with forward address card and keys sealed inside) by dropping the check out envelope in the mail slot by the Village office.
  • Please contact our office or the RA on duty if you have any questions about completing your move out.

If you have any questions or concerns, please contact our office: 801-626-7275 or via email at housing@weber.edu.