Event Cancellation Policy

We are all very familiar with the winter months in Utah, especially the weather and flu/cold season. Because we will be hosting several events, held throughout the State and during the winter months, we have implemented the following Event Cancellation Policy.

The decision to cancel an event is taken very seriously. We may need to cancel events for several reasons including, but not limited to, the following:

  • Severe Weather Conditions (such as ice, snow, severe thunderstorms, flooding, etc.)
  • Exceptional structural circumstances to the facility (including power outages, loss of heat, loss of water, fire, or damage from a natural disaster)
  • Significant illness which may involve the closing of a facility prior to the event or an illness arising at an event (including a severe or contagious illness which may have had caused the facility to be closed the previous day, or a severe illness which requires extraordinary action by medical personnel.)
  • Significant number of teams having to cancel due to a contagious illness within the team.

The Utah FTC Affiliate Partner and the Tournament Director will determine if there will be a delay, early dismissal, or cancellation of the tournament. There also may be situations where the local venue manager (such as a school’s principal) and/or relevant government agency cancels an event at their location.


Refund of Registration Fees

If a tournament is cancelled, and we are not able to reschedule it, we will not be able to refund any of the tournament registration fees. Most of the funds are spent on purchasing awards and other non-refundable items for the event. If the Utah FTC State Championship is to be cancelled, we will make every effort to get tournament pins to each team who registered.

In consideration of and to protect our volunteers, other teams and their families, please follow the CDC recommendations and stay at home if you are experiencing any flu-like symptoms. Even with mild symptoms, you may be contagious. If we are all considerate of each other, we can enjoy a healthy FTC tournament season. For more information about the CDC guidelines, please visit: http://www.cdc.gov/

The main priority of the program is for the safety and well-being of the students and volunteers who participate in the FTC program. Coaches may need to make specific decisions for their team, especially when winter weather and/or public health and safety are of concern.

Thank you for your cooperation and consideration.