Expenditure Guidelines for funding from RSPG, Hemingway, Bingham Research, and Presidential Distinguished Professor Awards
Mileage Reimbursement Only:
Process through PAWPlace and then assign the cart to email@example.com to input the accounting information.
In lieu of driving your personal vehicle, you may obtain a vehicle from the WSU Motor Pool.
Call Fleet Management at x7327 for more information.
Please be sure to send a copy of the invoice to Betty at MC 1004. Call her at x7124 for the index number to use.
If you have a WSU purchasing card (p-card):
Use your p-card and then send copies of your completed travel log and associated p-card statements to Betty at MC 1004 to have the charges reallocated. To purchase airline tickets, you may either book the flight through the Internet or use the state travel agent Christopherson Travel (866-489-9834).
If you do not have a p-card:
To get a p-card -
Travel should be paid for with a purchasing card (p-card). A p-card is a MasterCard so it is accepted like any other credit card. A p-card can be issued to you with a declining balance for your project. If you wish to do this, apply for a p-card by following the instructions at http://departments.weber.edu/purchasing/Purchasing/obtaining.htm and then notify Betty at x7124 that you have done this so she can follow up with Purchasing regarding the account information. Please allow plenty of time before your trip because training is scheduled only once or twice per month.
To use your personal credit card -
Only in instances where there is not enough time prior to your trip to obtain a p-card and receive the training, you may use your personal credit card and be reimbursed. Prior to traveling you should review the travel policy at http://documents.weber.edu/ppm/5-32.htm. Please note that if you pay for your own airfare, reimbursement cannot be processed until after your trip.
Prior to your trip complete part I of a travel log envelope (available from your department secretary). Have your department chair or other appropriate supervisor sign it and then send it to Betty at MC 1004 for cost code authorization. Betty will send the signed travel log envelope back to you.
To purchase airline tickets, you may either book the flight through the Internet or use the state travel agent Christopherson Travel (866-489-9834).
After your travel, complete parts III and IV of the travel log envelope, sign it as the traveler under part V and also have your department chair or other appropriate supervisor sign it. Send the completed travel log envelope with your receipts to Betty at MC 1004 (be sure to keep copies for yourself). Betty will request reimbursement for you and a check will be sent to you. Checks are printed several times per week so you may expect the check about a week after you send the travel log to Betty.
Additional information about travel policies and procedures is available at http://departments.weber.edu/purchasing//Travel/default.htm.