|No. 6-8||Rev. 03-08-05||Date 4-20-77|
I. DEFINITION AND ORGANIZATION:
A. Student fees are mandatory monies collected from all students in addition to tuition. Under the Utah State Board of Regents Tuition and Fee Policy, all general student fees are subject to Board of Regents approval.
B. A student fee allocation committee shall make recommendations about the level and distribution of student fees and the designation of services and activities to receive student fee support. These recommendations are subject to the approval of the Student Senate, the WSU President, and the Board of Trustees. This committee will be co-chaired by the Vice President for Student Affairs and the Weber State University Student Association (WSUSA) President. Additional members of the committee are selected as outlined in the Student Fee Recommendation Committee policies and procedures.
C. Specific committee policies and procedures may be obtained from the office of the Vice President of Student Affairs.
The object of student fees is to provide support for: (1) student services and activities, (2) approved capital construction and major renovations, and (3) programs determined to be essential for the enrichment and broadening of opportunities within the university and the surrounding community.
Student fee funding will be directed to designated student-oriented activities which, by state or university policy, can be financed only partially, if at all, from state appropriations, tuition, or other funds available to the university. Areas supported by student fees should attempt to generate revenue or additional funding to supplement budgets.
Areas funded by students fees must demonstrate that programs (a) benefit students, (b) benefit overall community, (c) enhance the image of WSU, (d) provide opportunities for students to develop new skills, competencies, or appreciations not available elsewhere in the university, or (e) provide quality services necessary on campus. Fee allocations may also be impacted temporarily by student initiated, system-wide higher education priorities such as library or computer fees. Expenditures of student fees will be in compliance with applicable federal, state, and university rules, regulations, laws, policies, and procedures.
III. ALLOCATION CRITERIA:
The following criteria will be used by the Allocation Committee in determining the distribution of Student Fee monies. A program or activity is not expected to meet all criteria.
A. Student Benefit
1. Subject to fiscal realities and regulations, decisions will be based on the ultimate principle that the recommendations contribute to the general welfare of the student body.
2. Student involvement and representation in the student fee determination and allocation process is appropriate and necessary. Areas funded by student fees are encouraged to include students in the budget development process for that area.
3. Serious consideration will be given to programs (a) relating to the academic interests and/or needs of students; (b) supporting educational, social, recreational, and cultural needs of students; and/or (c) enhancing student health or welfare.
4. Relevance of the organization or activity to any or all of the following: (a) the university educational mission, (b) social issues, (c) human needs, and/or (d) community concerns will be considered.
5. Consideration will be given to providing initial funding for the encouragement of new, worthwhile programs.
1. All entities receiving funding from student fees will be asked to develop alternative funding sources (i.e., revenue, grants, etc.). Without seriously reducing program effectiveness, all fee
recipient areas are encouraged to become self-supporting to the extent of covering operational expenses, allocated overhead, and long-range refurbishment. A percentage of profits, if any, will be returned based on percentage of budget.
2. Programs or projects with long-term cost implications will be evaluated for current and future costs and benefits.
3. In evaluating budget proposals, the history of an organization's adherence to past budgets, availability of accurate accounting records or expenses, and cost effectiveness of past programs will be considered.
4. Needs analyses, implementation strategies, promotional plans, and/or program effectiveness evaluations will be requested as support material with budget requests.
5. Initiation, continuation, expansion, and termination of a service or activity will be justified by projected student interest and/or current student participation figures.
C. Capital Expenditures
Consideration for capital expenditures will follow the same guidelines listed above for operating expenditures with the additional points:
1. No consideration will be given to funding requests for capital expenditures outside of Student Affairs and/or fee recipient areas.
2. All capital construction, major renovation, or remodeling projects in fee recipient areas which will (a) significantly alter current function, (b) have costs greater than $10,000, or (c) carry long-term operational cost implications must be evaluated by the allocation committee.
1. Funding will not normally be provided for direct instructional costs.
2. No funding may be allocated to any political party, partisan cause, sect, or religious denomination. Related ARO organizations will be evaluated under ARO criteria.
3. Funding will not be allocated directly to instructional based clubs and organizations. The Student Fee Recommendation Committee, based on availability of funds will provide WSUSA with a pool of money that can be used for the special needs of these organizations. Allocations will be made by a WSUSA committee. Currently funded groups will be grand fathered and continue to be considered for funding.
4. Direct benefits to individuals (i.e., salaries, board and room, etc.) will not be funded unless their services are essential to a program which is funded by student fees.
5. No state, federal, or local laws or policies shall be violated. Requests must conform to all Weber State University Student Association Bylaws and Policies and be in accord with university, Board of Trustees, and State Board of Regents policies.
1. Utah Code Annotated, Section 53-34-1, 53-48-10-2, 10-4.
2. Utah State Board of Regents - Tuition and Fee Policy, Section 3-1, 2, 3.
3. Weber State University Policy Nos. 5-5 and 6-17.
4. WSU Student Association Constitution, Article I, Section 4, Article II, Section 3.
5. Student Fee Recommendation Committee Policies and Procedures