Surplus Property

No. 5-27     Rev. 09-11-07       Date 8-17-77       



I. PURPOSE

To outline Weber State University policy for declaring property of the University "Surplus Property" and for disposal of property when it has been so declared.

II. REFERENCES

  • PPM 4-27, Property Acquired Through Government Grants or Contracts
  • PPM 5-28, Fixed Asset Accounting

III. DEFINITIONS

A. Property

Equipment, material or supplies purchased with any funds administered by Weber State University, including property donated by individuals, corporations or government agencies.

B. Surplus Property

Property no longer useful to the department and/or the University.

C. Redistribution

The transfer of property from one department to another.

IV. POLICY

A. Surplus property will be redistributed or disposed of in a manner to maximize return to Weber State University.

B. A department may sell property to another department at a mutually agreed upon price by means of an interdepartmental billing. Property Control must be notified of such transfers by the transferring department.

Property surplus to a department's needs is declared surplus by the person responsible for the property. Any department declaring surplus property must do so by notifying Property Control.

Property Control will investigate possible redistribution of the declared surplus property to other potential campus users and will retain the property for ten (10) days before the property is offered for public sale. In cases where redistribution to another campus user takes place, Property Control will transfer the property and make appropriate entries in the fixed asset system of the University.

Property that cannot be redistributed to other campus users will be stored, sold or disposed of by Property Control to serve the best interest of Weber State University in accordance with Utah State law. Property Control will be responsible for selling or disposing of all University surplus property. When requested, proceeds from the sale will be returned to the originating department if the sale is over $100 after full costs of disposal are recovered. Property Control can work cooperatively with a department to conduct a sale at the department site.

C. Disposal of Weber State's surplus property must be through sealed bidding, public auction or at a fixed price determined by Property Control (sold on a first come-first served basis). Selling prices may also be determined by the declaring department in concert with Property Control. A minimum acceptable sale price may be established for surplus property.

D. Upon request, Property Control will arrange for pick up of declared surplus property. Property Control cannot pick up property exceeding the weight and dimensions that two people can reasonably handle. Large items and hard-to-handle materials may require special handling. When special arrangements must be made, Property Control will determine whether to dispose of said materials at the site or make special arrangements to deliver the materials to the Surplus Property Warehouse. Property Control will determine if additional help is needed from either Facilities Management or outside movers. Any moving costs will be the responsibility of the selling department.

E. All surplus property sold directly to departments or to the general public will be on an "AS IS" basis void of any warranties.

F. Surplus property may also be contributed to other state, county, city or non-profit organizations. Transf


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