Library Circulation Records

     No. 2-5a       Rev.   Date 1-20-82

 

 

POLICY

A. Any circulation records of the Weber State University Stewart Library which contain any personal information whatsoever are confidential to all persons or parties except those hired employees of the Library who are authorized to have access to such records in the pursuit of their regular assigned duties.  Any patron may have access to his/her own file of information but to none other.

B. Circulation records shall not be made available to anyone other than those authorized in Section A above except pursuant to such process, order or subpoena as may be authorized by law.

C. Upon receipt of such process, order or subpoena, consultation shall be made with the legal officer assigned to the Library to determine if such process, order or subpoena is in good form and if there is a showing of good cause for its issuance.

D. If the process, order or subpoena is not in proper form or if good cause has not been shown, insistence shall be made that such defects be corrected before any records are released.  The legal process requiring the production of circulation records shall ordinarily be in the form of subpoena duces tecus (bring your records), requiring the librarian to attend court or the taking of his/her deposition and may require him/her to bring along certain designated circulation records.

E. Any threats or unauthorized demands (i.e., those not supported by a process, order or subpoena) concerning circulation records shall be reported to the director of libraries and assistant provost.

F. Any problems relating to the privacy of circulation records which are not provided for in the above five paragraphs are to be referred to the provost or the legal counsel for the University.