Privacy Practices

Notice of Privacy Practices

This notice describes how information about you may be used and disclosed and how you can get access to this information. Please review it carefully.

Understanding Your Health Record/Information

Each time you visit the Student Health Center, a record of your visit is made. Typically, this record contains your symptoms, examination and test results, diagnoses, treatment, and a plan for future care or treatment. This information, often referred to as your health or medical record, serves as a:

  • basis for planning your care and treatment
  • means of communication among the health professionals who contribute to your care
  • legal document describing the care you received
  • means by which you or a third-party payer can verify that services were actually provided
  • a tool in educating health professionals
  • a source of information for public health officials charged with improving the health of the nation
  • a tool with which we can assess and continually work to improve the care we render and the outcomes we achieve

Understanding what is in your record and how your health information is used helps you to:

  • ensure its accuracy
  • better understand who, what, when, where, and why others may access your health information
  • make more informed decisions when authorizing disclosure to others

Your Health Information Rights

Although your health record is physical property of the Student Health Center that compiled it, the information belongs to you. You have the right to:

  • request restriction on certain uses and disclosures of your information
  • obtain a copy of the Privacy Notice of information upon request
  • inspect and copy your health record upon written request
  • amend your health record if the information is not correct. You may request correction or amendment by sending us a written request explaining why you believe the information is incorrect.
  • obtain an accounting of disclosures of your health information. We will not disclose your protected information without your authorization. We will disclose protected information to third parties without your authorization as required by law such as in the case of subpoenas and mandated government disclosures.
  • request communications of your health information by alternative means or at alternative locations, (i.e., facsimile)
  • revoke your authorization to disclose health information except to the extent that action has already been taken.

Our Responsbilities

The Student Health Center is required to:

  • maintain the privacy of your health information
  • provide you with a notice as to our legal duties and privacy practices with respect to information we collect and maintain about you
  • abide by the terms of this notice
  • notify you if we are unable to agree to a requested restriction
  • accommodate reasonable requests you may have to communicate health information by alternative means or at alternative locations

Other Information

We have developed internal policies to maintain the privacy of your protected information. These include policies related to the transmission, storage, and disposal of paper and electronic information, as well as the prevention of unauthorized access and damage to systems, including damage due to environmental hazards.

We reserve the right to change our practices and to make the new provisions effective for all protected health information we maintain. Should our information practices change, we will post a revised notice on the Student Health Center web site.

We will neither use nor disclose your health information without your authorization, except as described in this notice.

For More Information or to Report a Problem

If you have questions and would like additional information, you may contact the Student Health Center office, phone number (801) 626-6459.

If you believe your privacy rights have been violated, you can file a complaint with Weber State University Legal Counsel or with the secretary of Health and Human Services. There will be no retaliation for filing a complaint. Contact the Health Center.

Last updated academic year 2003-2004.