According to PPM 5.5 II.D. Course fees may be established, for specific courses in order to cover the costs of equipment replacement and maintenance, consumable materials, or to meet specific regulatory requirements. Income from such fees is restricted to use in the course generating the fee and may not be used to supplement general departmental budgets.
Course fees are to be used for expenses connected with a course that go beyond the normal expectation of university support. Course fees must be used to provide benefits for the students enrolled in the course for which the fees are charged. Course fees shall not be used to replace funds which are a normal part of departmental budgets. Expendable funds are for consumable items and instructional services and are to be spent annually with an annual fund balance of less that 20%. Non-expendable funds can accrue for a period of more than two semesters and are for such things as equipment replacement and maintenance. Department chairs and deans are responsible for adherence to these allocation guidelines
The course fee committee meets in the spring of each academic year to perform mandatory course fee reviews and approve applications for new or changing course fees. Approved fee changes become effective fall of the following academic year.
All course fee applications are due the week before each meeting. Electronic applications should be emailed to the Committee Assistant, and followed by a mailed, signed hard copy (MC 1302). No applications will be reviewed after the February meeting. Upon approval by the course fee committee, applications are then sent forward to President's council for final approval. Departments will be notified by the course fee chair or assistant of any problems or concerns with applications either prior to or immediately after the committee meeting.
Individual departments are responsible for working with the Bursar's Office in identifying the proper accounts for use for course fees.
Departments which do not submit renewal information within the designated review time frame will have their course fee(s) removed. The non-compliant department can apply for a reinstatement of their fee after one calendar year. This must be done through the New/Changing Course Fee Application.
Course Fee Audit
Monies collected from courses fees will go into specific accounts established for that purpose. Monies may not be moved from these accounts into any other accounts. WSU's Internal Audit department will evaluate course fee amounts, account balances, and appropriateness as per this policy. It is the responsibility of individual departments to work with the accounting office to establish and maintain course fee accounts.