Microsoft Word Practice Problem

Part A is a timed (one-hour) word processing test.

Practice Instructions for Microsoft Word 2013 version of the CIL Word Test

If you are having difficulties with the practice problems, you might want to check out the tutorial.

This practice problem uses Word 2013.  All on-campus students will take their tests in Elizabeth Hall room 311 and will use Word 2013. Testing options in lab 311 for the current semester: Microsoft 2013.  Microsoft is available for a MAC or a PC.  It is required that you know the current version of Microsoft and Windows.

The work for proctored students can be accomplished using Word 2013. Substitute files, Themes, and other options as needed (Proctored students are those who live out-of-state or over 50 miles from campus and have signed up for online tests via Continuing Education and are not registered as an on-campus student).

1.    Open the document CIL Word Start File and save the file to your flash drive or your desktop.  Change the View to One page 100 percent.  Save the file with a new name of [Last Name] Word Start File  CIL Word Start File 

2. Select the Apex Theme for the report (Proctored Students: if this option is not available in Word 2013 - use another theme).  

3. At the very top of the selected report place two blank pages by clicking on the insert tab and then click on blank page twice.  Then add one Next Page Section Break creating two blank pages at the top of your report. 

4. On the first blank page of the report, create your own title page.

a.         At approximately 2 inches from the top of the page, key the report title:  Enhancing Documents.  Format to Book Antiqua Font, font size 36.  Center the title horizontally.

b.         Space down another 1.5 inches so you are approximately 3.5 inches from the top of the page, key a subtitle:  Formatting Made Easy.  Font size 24 pts, center the subtitle horizontally.

c.         At approximately 5 inches from the top of the page, key today’s date with the month spelled out (Example August 25, 2014).  Font size 12, center horizontally.

d.         Place clipart of a wildcat centered near the top of the date, place behind the date, 2 inches high.  Move the clipart if necessary, not the text.  Change the text color of the date to dark red.

e.         At approximately 8 inches from the top of the page, center and key your full name using a font size of 12.  

5. Change the text of the report body to Arial, font 12 pts.  Do not change the font or size for the six centered lines describing specific font styles.  

6. There are several left aligned headings in the report.  

a.         Select and format the following headings to a Heading 1 style: Formatting Documents, Character Formatting, Paragraph Formatting and Page Formatting.

b.         Select and format the headings to a Heading 3 style: Font, Font Size, Font Style, Watermarks, Page Border, and Page Colors (click on heading 2 and heading 3 will show next to heading 2).

7. On the remaining blank page (this should be the second page of your document) create a Table of Contents using the Automatic Table 1 Style for your table of contents.  

8. Insert a Conservative Footer on only the body pages of the report.  To do this,

·                     Select footer

·                     Select edit footer (bottom of dropdown menu)

·                     Click in footer area of the first page of the body

·                     Click in the Navigation section and click to deselect the Link to Previous

·                     Click on Footer and select Conservative footer from the dropdown menu

·                     Select page number (format page number) and start numbering at 1.  

You should now have a footer with page numbers on only the body pages of the report. 

9. In preparation for an index, mark the following terms in the document as index entries, marking them so all pages where the terms appear will be included in the index:  border, character formatting, font, page color, page formatting, sans serif font, and watermarks.

 10. Use a page break to create a new page at the end of the document.  On the new blank page generate an index for the document making the index one column with right aligned pages numbers using leaders.  Place a heading Index above the index you just generated.  Make the Index heading a Heading 1 Style header.  

11. Select the centered lines from near the middle of the document and left align.

a.         Add a custom bullet to the text in those lines.  

b.         Move the six bullets so they begin one inch from the left margin with the text following the bullets to begin 1.5 inches from the left margin.  Leave the bullets different font sizes so they match the text that follows.  

12. There is one blank line between the three serif and the sans serif lines where you just created bullets.  Create a table at that point that is three rows by two columns.

a.         Merge the two cells of the top row and center the words Font Characteristics in that cell.

b.         In the two cells remaining in the left column, key the words Font Sizes and Font Styles.

c.         In the two right column cells, key Serif Fonts and Sans Serif Fonts.

d.         Change the fonts styles of the table to Arial with a font size of 12.

e.         Make the Table Style Light List – Accent 5.

f.          Autofit the table to content.

g.         Center the table horizontally on the page   

13. Following the period at the end of the second paragraph of the body of the document ending with the words: formatting tasks - place a footnote reference number.  The footnote should read, The tasks of this report come from chapters 1, 2, 3, and 9 of the Microsoft Word 2010 Comprehensive Concepts and Technologies book published by Cengage.  Italicize the name of the book in the footnote.  (Note to Proctored students: create a bibliography using the following information and formatting):

14. Insert an active placeholder, (Shelly) for the following book in MLA format at the end of the first paragraph ending with the word ?appearance:  

Author:            Shelly, Gary B. and Misty E. Vermaat

Title:                Microsoft Office 2010:  Introductory 

Year:                2011

City:                 Boston

Publisher:        Course Technology, Cengage Learning  

15. Insert a second active placeholder (Cashman) at the end of the last paragraph of the body text following the word ?page?.  This is the information for this book citation.  

Authors:           Cashman, Thomas J., Gary B. Shelly, and Misty E. Vermaat

Title:                Microsoft Office Word 2010:  Comprehensive Concepts and Technologies

Year:                2011

City:                 Boston

Publisher:         Course Technology, Cengage Learning  

16. Insert one more source as a miscellaneous entry instead of a book entry.

Author:            student’s Last Name, student’s First Name

Title:                NTM-Introduction to Word Processing

Year:               Current Year

Month:             Current Month  

17. Using a page break for a new page at the end of the document, generate a bibliography from the two sources entered.  Add a Heading 1 Style heading, Bibliography, above the bibliography entries.  Change the bibliography entries listed to Arial font with a font size of 12.  

18. Update the Table of Contents to include all new content.  

19. Update the Index and make it Arial font with a font size of 12  

20. Double check your document with the key provided.  Be sure that your placeholders are active and that your pages numbers are still correct.  While the material covered for this assignment is similar to the production exam, the instructions for the exam will not be so detailed.  

21. Go to the home tab.  Enter the following document properties

  • key your name in the author box. 

  • key CIL Practice Test in the title box. 

  • key your instructor’s last name, NTM 1501 in the subject box.  

This work will help you prepare for the Word test.  You can use the HELP section of the Word program to clarify areas that you might have problems with and you can use the HELP section on the test as well.  If too much time is used looking up problem areas there may not be enough time to complete the exam.  Study the problem areas carefully. 

Know how to:

1.      Insert page numbers on each page as well as start page numbering at 1 on page 3 or 4 of the document.  Hint: page breaks – continuous breaks.

2.      Create an index and a table of contents

3.      Change font size, themes, and create styles such as headings

4.      Change margins and alignment

5.      Create and format in-text citations, generate bibliographies, and placeholders

6.      Insert and format clipart

7.      Create and format tables

8.      Change the information that shows on the status bar

9.      Insert document properties

10.  Insert footers and headers

11.  Insert time and date

12.  Use find and replace

13.  Use the show and hide option

14.  Use the spellchecker

15.  Create and format custom bullets and numbers

16. Know how to add a page at the top of the document as well as the end of the document


This key is a graphic representation of the actual practice document.