Grant Life Cycle

1. Generate Your Idea

Generating a viable idea isn't as simple as being creative and knowledgeable. This section will provide common techniques for generating ideas for a research program that you can develop into future applications for research support.

2. Find Funding

This section is designed to assist you with identifying appropriate funding sources for your research projects and provide information and assistance on the major searchable funding opportunity databases available to all investigators at Weber State University.

3. Develop Your Proposal

Once a research funding opportunity is identified, it's time to develop your proposal. This section is designed to guide you through the process of reviewing the solicitation and preparing standard proposal components and compliance considerations.

PI's should review the mandatory training for new investigators, especially if this is your first proposal.

If you are a department administrator, please consider joining the Research Administrators Network (RAN). RAN is made up of on campus professionals (staff) whose job it is to help faculty prepare proposals and administer grants/contracts. The purposes of this group are to share information on grant resources available on and off campus, to identify and participate in the development of additional support as needed, to share ideas and provide general support and guidance for the community of grant writers on campus.

4. Submit Your Proposal

Once your proposal has been developed, it’s time to integrate it into the proper format and route it to OSP for submission. The University requires that all proposals be received at least 5 business days prior to the funding agency deadline. This section describes the process of obtaining institutional approvals, accessing sponsor submission sites and electronic proposal packages, submitting and, if necessary, resubmitting your proposal.

5. Manage Your Award

Once a notice of award (NOA) is issued, we review it and work with the principal investigator (PI) and his/her department to set up a project. Any award notice sent directly to the PI should be forwarded to your Sponsored Projects Officer to ensure that the award is appropriately handled.

The notice of award concludes the "pre-award" activities and initiates the "post-award" processes for the grant.  This section is designed to assist you with post-award management and help you understand your responsibilities for post-award management.

Subsections relevant to "Manage Your Award" include:

  • No-Cost Extensions
  • Monitoring Expenditures
  • Re-budgeting
  • Carryover Process
  • Institutional Transfers
  • Expanded Authority Actions
  • E-SNAP Preparation Instructions
  • Just-in-Time (JIT) Process
  • Subrecipient Closeout
  • Final Technical Reports
  • Final Invention Statements

6. Share Your Research

The University adheres to principles of openness in research. This section provides information and resources for researchers to explore the steps to publicizing, publishing and archiving research.

Many sponsors, including the NIH and NSF, allow publication costs as part of the grant budget. To determine how much you should budget, consult the information for authors for the journal of your choice. The University supports publication in high quality journals and conferences in your field. To determine the relative rankings of various journals, see Citation & Metrics.

Some journals provide open access options. This means that the author pays the publication cost rather than the reader. If funding is not available, the J.Willard Marriott Library offers the Open Access Publishing Fund to offset open access article processing fees. The purpose of the Open Access Publishing Fund is to foster seamless access to U of U authored journal articles and to help re-envision traditional scholarly journal publishing.