The Purchasing Card or P-Card is a MasterCard designed to provide a more efficient, cost-effective method of purchasing and payment for transactions less than $1,500 per single transaction. The P-Card can be used for in-store purchases as well as mail, internet, telephone, and fax orders. Your P-Card may be used to purchase these items provided the purchases comply with policy restrictions. For list of restricted items (i.e., alcohol, services, computers, etc.), please refer to Restricted Items List at http://departments.weber.edu/purchasing/Purchasing/restricted.htm.
When using your P-card, please ensure that no sales tax is charged. If sales tax is charged in error, the cardholder must request a credit from the merchant as soon as possible. The university is usually exempt from ALL sales tax, even when purchasing items from out-of-state suppliers, because the application of sales tax is determined by the location of the buyer. A copy of the Utah State Tax Commission Exemption Certificate is available from the Purchasing Department.
It is the cardholder's responsibility to obtain a monthly statement when there are charges made on the P-Card, and to obtain Reconciler and Supervisor signatures on the statement. P-Card reallocations to the grant/contract cost code must be done using a paper reallocation log, with copies of original receipts for all expenditures, and submitted to the Grants and Contracts Accountant in Accounting Services. Each receipt should be signed to ensure the expenditure has been made for your project.