Satisfactory Academic Progress

In order to maintain good financial aid status and be eligible for financial aid funds, federal regulations require students to maintain Satisfactory Academic Progress (SAP) in three qualitative and quantitative areas:

  • Cumulative Grade Point Average (GPA)
  • Completion Rate (Pace)
  • Maximum Time Frame

All students applying for financial aid must have their SAP reviewed before any award offer is made. Additionally, the WSU Financial Aid and Scholarship Office reviews students’ SAP each semester. Students will be notified by email if they do not meet the minimum requirements.

It is the students’ responsibility to stay informed of the university’s SAP standards and to monitor their own progress each semester. Students’ academic standing may be different than their Financial Aid & Scholarships SAP status.

Cumulative Grade Point Average (GPA)

Students receiving financial aid must maintain a cumulative GPA of 2.0 after four attempted semesters. Credits subject to the GPA evaluation includes WSU and accepted transfer work; incomplete course-work; un-official withdraw (UW) and course repetitions. Students who notify the Registrar's office of their intent to withdraw receive an official withdraw (W) grade and it is included as attempted hours. Students who walk away from classes or who do not tale the final exam receive an un-official withdraw (UW) grade and it is included in attempted hours and GPA.

Developmental or remedial courses are included in attempted hours and used in the calculation of maximum time frame. However, developmental or remedial courses are not included in attempted hours and GPA calculations. Official grades used in GPA calculations are A, B, C, D, E, UW, and I. Official grades that are not used in GPA calculations include W, X, CR, and NC. Summer courses will be counted in GPA calculation. Incomplete or I grades are considered the same as an E grade and are included in the GPA as a failed course. If an I grade is changed, the student may ask the financial aid office to recalculate Satisfactory Academic Progress or wait until the end of the current semester for system updates. Financial aid will be denied until a student brings their cumulative GPA above a 2.0.

Regaining Eligibility

Students denied financial aid for low GPA may:

  • Attend school at their own expense until a 2.0 cumulative GPA has been reached.
  • Submit a Financial Aid & Scholarships appeal. However, submitting a petition does not guarantee financial aid will be reinstated. If the appeal is not approved, students must attend school at their own expense until a 2.0 cumulative GPA has been reached.

Completion Rate (Pace)

Each semester students are expected to complete all attempted credit hours. Successful completion of credit hours for financial aid eligibility means earning a passing letter grade. Unacceptable letter grades include Incompletes (I), Temporary Grades (T), Withdraw (W), Unofficial Withdraw (UW), No Credit (NC), Fail (E) or Audit (AU). Repeated course-work and accepted transfer credits are also considered when evaluating this measure.

If students have a semester in which they complete 66.7% or more of the credit hours for which they were paid financial aid, they will be Good Standing.  Students must maintain an overall completion rate of 66.7% to continuing to receive financial aid.  Dropping below will cause a student to be in a Denial Status.

Regaining Eligibility

Students denied financial aid for low Completion Rate may:

  • Attend school at their own expense until 100% of deficit credit hours have been made up.
  • Submit a Financial Aid & Scholarships appeal. However, submitting an appeal does not guarantee financial aid will be reinstated. If the appeal is not approved, students must attend school at their own expense until 100% of deficit credit hours have been made up

Maximum Time Frame

Students may receive financial aid for a maximum of 150% of the published length of the educational program. All attempted course work is included in the calculation of maximum time frame of eligibility. Official grades included in the maximum time frame calculations are A, B, C, D, E, UW, I, W, X, CR and NC. Summer semester counts towards your overall GPA and maximum time frame calculations. All course work is included in determining maximum time frame even if the student did not receive Title IV program funds, including accepted transfer work and summer courses. Each WSU course (unless specifically listed as repeatable for credit in the course description) is used only once in calculating GPA but is included each time attempted in the total attempted hours for maximum time frame calculation. Title IV may only be used once to repeat a course if the student receives a passing grade of D- or higher.

WSU students have 189 attempted credit hours in which to complete a bachelor’s degree, 94 attempted credit hours in which to complete an associate degree, and 45 credit hours in which to complete an institutional certificate. Students exceeding the maximum time frame will be denied financial aid unless they regain eligibility.

Students who pursue a double major or who have completed all the requirements for a degree but continue to take classes, such students may be denied financial aid and asked to prove reason for continued eligibility.

Regaining Eligibility

Students denied financial aid for reaching max hours may:

  • Attend school at their own expense until reaching graduation.
  • If students have military credits or AP credits that are not being used toward their degree, they may contact the Financial Aid & Scholarships office for a review of their credit hours.
  • Submit a Financial Aid & Scholarships appeal. However, submitting an appeal does not guarantee financial aid will be reinstated.

Good Status

Students that maintain a minimum cumulative 2.0 GPA, complete 66.7% or more of the credit hours for which they are paid, and have not exceeded the maximum time frame allotted for their programs are in good financial aid status.

Warning Status

Students whose cumulative GPA is below a 2.0 during their first four semesters will be placed on financial aid warning status.

Students who have a semester in which they complete 50.0% or more but less than 66.7% of the credit hours for which they were paid financial aid will be placed on financial aid warning status. 

Students cannot have consecutive semesters on warning status.  If a student earns less than a 2.0 GPA or completes less than 66.7 % of their credit hours while on warning, the student will be placed in a Denial Status.

Denial Status

Students whose cumulative GPA is below a 2.0 after the end of their fourth semester will be denied financial aid until they regain eligibility.

Students who complete less than 50.0% of their credit hours during a semester will be denied financial aid until they regain eligibility. Students who were on warning and then complete less than 66.7% of their credit hours during the subsequent semester will be denied financial aid until they regain eligibility.

Students must maintain an overall completion rate of 66.7% to continuing to receive financial aid.

Students who have exceeded the maximum time frame will be denied financial aid unless they regain eligibility.


Petitions

Petition for current semester aid eligibility must be received before the mid-point of the semester. Students who fail to meet SAP standards may petition for an exception from SAP requirements due to extenuating circumstances, such as death of a close relative, injury or illness of the student, injury or illness of the student’s dependent or spouse, and other circumstances outside students’ control (e.g. jury duty, official military duty, etc.). Circumstances relating to employment are rarely granted as exceptions to SAP policy.

The petition is a one-time exception to the SAP requirements. Petitions are reviewed and approved on a case-by-case basis. A personal statement, supporting documentation, an academic plan and meeting with a financial aid advisor are required with every petition. The Financial Aid & Scholarships committee will consider the SAP standard(s) the students failed to meet, the type and degree of circumstances affecting the failure, the extent to which these circumstances have been resolved, and students’ Financial Aid & Scholarships history.  Petitions that are denied by the Financial Aid and Scholarship Committee can be re-evaluated by the University Associate Provost upon request of the student. 

WSU Financial Aid & Scholarships Petition Instructions

Probation Status

Students whose appeals have been approved will be moved to probation status for one semester. During this semester, students are expected to complete 100% of their credit hours, maintain a cumulative GPA of 2.0 or bring their cumulative GPA up to a 2.0, or otherwise follow the academic 'Plan' established by the WSU Financial Aid & Scholarships department.

Students who successfully complete the terms of their outlined 'Plan' during the semester of probation and who meet the minimum satisfactory academic requirements will be returned to good financial aid standing. A student who meet the terms of their 'Plan' but who haven't met the minimum satisfactory progress standards will be required to re-submit an updated 'Plan' before the federal aid for the next semester may be released. Students who are unsuccessful in completing the requirements of their 'Plan' and the minimum satisfactory academic standards will be denied financial aid and will be required to attend school at their own expense until the minimum satisfactory academic standards have been satisfied.